1. OFFICIAL ANNOUNCEMENTS Liis Klein
Ministry of Justice, State Gazette Division, Adviser

2. What are the Official Announcements?
The Official Announcements (in Est. Ametlikud Teadaanded) is an official publication that is made available only electronically.
Announcements are published for two purposes:
to inform the public and interested persons;
to deliver information to a person if it cannot be done in any other way.

3. Separate publication Official Announcements
Published in a national daily newspaper as a non- periodical supplement
1999
State Gazette and its Addendum
Publication on paper ends
2003
State Gazette Addendum
Online publication commences
2015
New information system of Official Publications introduced

4. What is published in the Official Announcements?
In events provided by legislation, announcements are published
upon performance of public functions
by way of exception, by private persons for the purpose of protecting the interests or rights of other persons

5.  Examples of published announcements    
Announcements related to hunting and fishing
Environmental permit announcements
Environmental impact assessment announcements
Announcements of delivery of court documents
Traffic fine announcements
Tax authority’s announcements
Bankruptcy proceedings announcements
Planning announcements
Inheritance announcements
State assets announcements
Enforcement proceedings announcements
Announcements of commercial and non-profit associations and foundations      
Teadaanded 

6. Who publish announcements?
In the Official Announcements, announcements are published by:
governmental authorities;
courts;
the Prosecutor’s Office;
the Bar Association;
the central bank of Estonia;
notaries;
enforcement officers;
bankruptcy trustees;
local authorities;
schools;
legal persons in private law.

7. € Principles of the OA information system
Purposefulness - information reaches those who need it
Practical work organisation and data quality
Additional measures for protection of personal data

8. Life cycle of an announcement
The publisher of the announcement receives an automatic notice of delivery OK
An automatic notice is sent to the address of the recipient 2 3
The recipient can confirm the delivery of the announcement and the publishing is finished automatically 4 1
Upon publication of the announcement, a waiting period can be applied
The announcement is archived and both the publisher as well as the recipient have access to it
An announcement is published

9. Sending information to the addressee
Automatic notices to the registered addresses (above ones) of the persons indicated in the announcement. It is possible to introduce the sending of a text message to a mobile phone.
Sending information to the addressee
In the case of publicly delivered announcements the recipient can confirm the receipt of the notice if they have entered the information system in the authorised manner.
Automatic and authorised access to notices related to oneself.

10. Using a @eesti.ee address
Every person who has an Estonian personal ID code and every registered legal person has their own address: also legal persons have
By diverting address, a person consents to the electronic delivery of documents to them.
A document is considered as delivered once the recipient enters the online environment specified in the message in an authorised manner using their ID card and opens the document.

11. Minu AT (My Official Announcements)
It is possible to order notices of publication of announcements based on various data

12. Availability of information – public data
The information system corresponds to the 4* format.
Unique URIs are used for identifying announcements.
Based on the URI of an announcement it is possible to open publicly available announcements that have not been published for the purpose of delivery to a recipient who is a natural person or the publication of which has not been terminated.
Data is available in XML format and XML files also have a semantic description (RDF).

13. € Practical publishing “Self-service” principle
Forms and data of pre-filled announcements
The publishers of announcements publish, correct and, if necessary, terminate the publishing of an announcement on their own.
Persons holding the right of representation can grant and revoke the publishing rights of the employees of their organisation.
Announcements are transmitted for publishing from other databases via X-road. €

15. 1 2 3

17. Communication with other databases
Official Announcements
Verification of the right of representation
* In the case of legal persons in private law
Insertion of data in the announcement
* Persons' names, address details
Query of the contact details
*Legal persons in private law, state and local authorities
Communication of information
*To the addresses of the persons specified in the announcement – a text message to a mobile phone
Submission of announcements for publishing
* 8 interfaced information systems
Commercial
register
Population register

18. Statistics
Approximately 250 different types of announcements, which include 300 pre-filled announcement forms in XML format.
Every day, on average approx. 500 announcements are published.
Over 2000 data providers publish announcements.
Announcements are submitted for publishing via eight information systems and data is requested from seven additional databases.
In 2015, the user satisfaction rate was 94%. The users were mainly pleased with the simplicity, quick responsiveness and ease of use of the new information system.

19. Thank you!
Liis Klein