1. Analyzing Table Data

2. Objectives Filter a table Create a custom filter
Filter a table with Advanced Filter
Extract table data
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3. Objectives Look up values in a table Summarize table data
Validate table data
Create subtotals
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4. Filtering a Table
Filter – display records meeting user-specified criteria
AutoFilter – uses filter list arrows to set criteria
Search criterion – text you are searching for
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5. Filtering a Table
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6. Creating a Custom Filter
Custom AutoFilter – creates complex filters to narrow displayed records
Comparison operators
Greater than
Less than
Logical conditions
And –both criteria met
Or – one or more criteria met
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7. Creating a Custom Filter
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8. Using More than One Rule when Conditionally Formatting Data
You can apply conditional formatting to table cells in the same way that you can format a range of worksheet data
After you have applied conditional formatting such as color fills, icon sets, or color scales to a numeric table range, you can use AutoFilter to sort or filter based on the colors or symbols
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9. Filtering a Table with the Advanced Filter
Criteria range – cell range containing one row of labels and at least one additional row underneath containing the criteria
And condition – criteria in same row
Or condition – criteria in different rows
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10. Filtering a Table with the Advanced Filter
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11. Using Advanced Conditional Formatting Options
You can emphasize top- or bottom-ranked values in a field using conditional formatting
You can also format your worksheet or table data using icon sets and color scales based on the cell values
A color scale uses a set of two, three, or four fill colors to convey relative values
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12. Extracting Table Data
Extract data – filtered data copied to different range
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13. Extracting Table Data
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14. Understanding the Criteria Range and the Copy-to Location
When you define the criteria range and the copy-to location in the Advanced Filter dialog box, Excel automatically creates the range names Criteria and Extract for these ranges in the worksheet
The Criteria range includes the field names and any criteria rows underneath them
The Extract range includes just the field names above the extracted table
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15. Look Up Values in a Table
VLOOKUP – locates values
Searches vertically down the left-most column
Reads across the row to value in specified column
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16. Look Up Values in a Table
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17. Finding Records using the DGET Function
You can also use the DGET function to find a record in a table that matches specified criteria
Unlike VLOOKUP, you do not have the option of using a Range_Lookup value of TRUE to find an approximate match
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18. Using the HLOOKUP and MATCH functions
HLOOKUP searches horizontally across the upper row of a table until it finds the matching value, then looks down the number of rows you specify
You can use the MATCH function when you want the position of an item in a range
The MATCH function uses the syntax: MATCH(lookup_value,lookup_array,match_ type)
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19. Summarizing Table Data
Database functions allow you to summarize table data in a variety of ways
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20. Summarizing Table Data
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21. Validating Table Data
The Excel data validation feature allows you to specify what data users can enter in a range of cells
Restrict data to whole numbers, decimal numbers, or text
Specify list of acceptable entries
Excel displays an error message when invalid data is entered
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22. Validating Table Data
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23. Adding Input Messages and Error Alerts
You can customize the way data validation works
Input message – displays when users select that cell
Error alert – when users enter invalid data
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24. Creating Subtotals Subtotals – group and summarize data SUM COUNT
AVERAGE
MAX
MIN
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25. Creating Subtotals
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