1. Professional Correspondence
Week Four

2. Question of the Day First name, last name, group number
Name one way that social media influences your life as a student at this university.

3. Professional Correspondence
Who?
Colleagues, professors, future employers
When?
Did you know your s have a time stamp?
“Business days” = Mon-Fri
Why?
Are you ing about a subject related to your class or job?

4. Subject Line A good subject line: Should be short and specific
Should let the reader know what the is going to be about

5. Good or Bad Subject Lines?
Question
Question about this week’s lesson
Can you reupload the powerpoint from last week because I cannot open it? Hi
Hi I am writing because I need help opening the powerpoint presentation from this week and it won’t work when I try to open it
Problem opening Powerpoint
(no subject)

6. Starting out
Before you go into your reasons for writing, you need a greeting
Address the person by their title
For example, “Dear Professor Rosenbloom,” or “Dear Doctor Benhayoun”
“Dear” means “Hello” in this case. (So you do not need to write “Hello Dear Professor Rosenbloom.” Write either “Dear Professor Rosenbloom or “Hello Professor Rosenbloom”)
Briefly and politely state why you are ing

7. Formal Tone
Your should be a balance of formal and informal writing.
What do you need? vs. Please let me know what I can do…
Could you? vs. I was wondering if you could...?
And... vs. In addition...

8. https://thesocietypages

9. Use proper spelling and grammar
Spell everything out
That means don’t use any “r” “u” or “b4” or “cuz” etc.
Write in complete sentences.
Please use punctuation.
s are more formal means of communication than text messages. They should not be written the same way.
Informal correspondence is OK with your friends but not with your professor/employer/boss.

10. Don’ts Don’t use emoticons or smiley faces. 
Don’t use too many exclamation points or question marks !!!!!!!!???????
Don’t write in ALL CAPS.
It comes across as yelling.

11. Writing and Reviewing Be concise and clear.
Do not write more than you need to in the . Most professors or bosses are busy and don’t have a lot of time.
Read over your before you send it.
Spell check or use a dictionary (online or print)
Look for typos – they could be the only reason not to hire you!

12. Ending the email Always sign your name politely Use a phrase such as:
Sincerely,
Thank you,
Regards,
See you in class,

13. Useful Email Expressions
I am writing because…
I have a question about…
I would appreciate if...
In reference to...
I’d be happy to…
Attached you’ll find the homework as requested.
I’ve attached the homework as requested.
I look forward to hearing from you.

14. Matching Expressions
Information: 1. Please get back to me if… a. your help on this 2. I’d like to know a... b. you need any more information 3. I’d appreciate... c. little more about
From English by Paul Emmens

15. Matching Expressions
(1, b) Please get back to me if you need any more information.
(2, c) I’d like to know a little more about…
(3, a) I’d appreciate your help on this.
From English by Paul Emmens

16. More Vocabulary
Dear Chaimae, I am writing to you (1) affecting/connecting/concerning the meeting that we (2) combined/appointed/arranged for this Friday. I am afraid something urgent has come up and I will not be able to attend. Can we (3) cancel/postpone/schedule the meeting until next week? I can make any time Wednesday or Thursday. I apologize for any (4) disadvantage/inconvenience/unfortunate this may cause, and I (5) look forward/wait/anticipate to (6) know/hear/hearing from you. Best, Ms. Rosenbloom
This material has been written to accompany English, by Paul Emmerson. ISBN This page has been downloaded from It is photocopiable, but all copies must be complete pages. Copyright  Macmillan Publishers Limited 2004.

17. More Vocabulary
Dear Chaimae, I am writing to you (1) concerning the meeting that we (2) arranged for this Friday. I am afraid something urgent has come up and I will not be able to attend. Can we (3) postpone the meeting until next week? I can make any time Wednesday or Thursday. I apologize for any (4) inconvenience this may cause, and I (5) look forward to (6) hearing from you. Best, Ms. Rosenbloom
This material has been written to accompany English, by Paul Emmerson. ISBN This page has been downloaded from It is photocopiable, but all copies must be complete pages. Copyright  Macmillan Publishers Limited 2004.

18. Respond to an
Subj: Interest in English Department Dear Student, My name is Mohamed and I am a student interested in the English program at University Abdelmalek Essadi. I finish high school this year. I think I want to enroll in the English Department at your university but I don’t know anything about it. I was hoping you could give me some information. Do you enjoy it? What are you learning about? Would you recommend I enroll next year? Thank you so much. I look forward to hearing from you. Kind regards, Mohamed

19. Trade! Switch the email you just wrote with one other classmate
Read over your classmate’s
Evaluate whether or not their did well with:
Subject line
Greeting
Formality
Being clear and concise
Spelling and mistakes
Ending

20. Homework for Next Class
Read Chapter 3 “How to Read and Remember” in How to Study by Ron Fry