1. Sports Club Committee Training September 2015

2. So much information that everyone needs to know...
Each sessions lead to conduct:
Ice Breaker
Objectives of Sessions
Then progress into the following slides before covering role specific content

3. What does everyone need to know?
Slide Title
You need to know about
Club Culture
Position of Responsibility
Representing Members
Policies & Procedures
Sports Club Constitution
Registration & Membership Process
Using the Students' Union Website
Before we start looking at what you need to know and do as a [insert role title] there is some information which is relevant to the committee as a whole.
This includes:
Club Culture
Responsibilty
Representation
Policies & Procedures
Sports Club Constitution
Registration & membership
Students Union website

4. Club Culture
First up is Club Culture

5. Rate you club culture... Slide Title Definition of culture
The attitudes and behaviour characteristic of a particular social group
Complete the slip stating your score and why you believe this is an accurate account of the culture within your club.
Negative
Positive
There are many definitions when it comes to the word Culture but for the purpose of today we're going to focus on this one:
The attitudes and behaviour characteristic of a particular social group.
Very quickly I want you to think about the culture within your club and rate it on a scale of 1 to being a negative club culture and 10 being a positive club culture.
Then write down what specifically makes it either a negative or positive culture.

6. An ideal club culture... Slide Title FUN SOCIAL PERFORMANCE DRIVEN
WELCOMING
ENJOYABLE
INCLUSIVE
Compare what they mentioned to what is included in this slide.
Clubs need to ensure that they are working towards all of these.
FRIENDLY
OPEN TO CHANGE
CHALLENGING
DIVERSE

7. Responsibility
Next up is responsibility

8. As a committee member you hold a position of responsibility.
You are responsible...
Slide Title
As a committee member you hold a position of responsibility.
This means that if there is a disciplinary within your club, responsibility could fall on you, even if you weren't involved.
Consequences could be that you are stripped of your role and restricted from being on any committee in the future.
You could also have to face Students' Union and University Disciplinary procedures.
As a committee member you hold a position of responsibility. Essentially this means that collectively you are the face of the club and ultimately responsibility (could) fall on you if the club was to be involved in a disciplinary.
Even if you weren't involved!
You may be stripped of your role and prohibited from being on a committee in the future.
You could also be passed over the University and go through their disciplinary procedures.
This is a worst case scenario and we hope nothing ever come to this but you need to be aware.
You could make the comparison to a normal employment if that helps to explain.

9. Represent
Next is Represent

10. Represent your members...
Slide Title
The committee exists to represent club members
What would you do in the following situations...
The club committee is discussing the option of buying a large piece of equipment from the clubs account and can't come to an agreement
Club members are unhappy with the time of one of their training sessions
Club members want their Sports Ball tickets subsidising by club funding
The committee exists to represent the members of the club - much like when a politician is elected!
**Ask them to shout out what they think this means.
**Answer - Listening to the needs of your members and acting upon what they have said by speaking to the SPAO or a member of SU staff to create change.
Ask them what they would do in the following scenarios based on what representing means.
There are no right of wrong answers we just want them to get used to the process of either asking their members for their opinion and making decisions based on that or taking members opinions and trying to act upon it.

11. Policies & Procedures
So whilst you maintaining or developing your club culture, being responsible for your club and representing your members you have to be mindful of the policies and procedures that the SU have.
We understand that this is a lot to ask but we know you are more than capable of doing it.

12. There have been a lot of changes...
Slide Title
You have to do everything we have covered whilst operating within the Students' Unions policies and procedures.
Some Policies and Procedures will be covered in more detail shortly but I would strongly recommend that you familiarise yourself with all of them.
They can be viewed on the Students' Union Website.
We're not going to go through them all now. The majority will be covered in different role sessions but we would strongly recommend that you familiarise yourself with them all.
They are available to view of the SU website on the Sports Club resources page.

13. Sports Club Constitution
Next...Anybody know what a constitution is?
**Answer - A document which includes principles and/or points in which an organisation has to be governed by.
Essentially details how clubs need to operate in order to be classed as an SU Sports Club.

14. Your club constitution...
Slide Title
It includes details about:
Purpose
Membership
Committee
Meetings
Roles
Finance
Winding Up
You will all have to sign the constitution to show that you agree on and understand how your club should operate
It includes information regarding (just give a few examples):
Membership - who can be a member of your club? Information about associate members? The minimum number of members that you have.
Meetings - Annual General meeting and Emergency General meeting
We'll be sending this to you at a later date so keep your eyes peeled. .

15. Membership & Registration
We'll cover Membership & Registration now

16. What's the process? Slide Title
The process can be viewed on the Students' Union website and anytime.
Let's go through it step by step
It's vital that everyone registers on the SU website and pay's the appropriate membership and it's your responsibility as a committee to make sure members complete the process.
We will be doing spot checks at training and before fixtures!
Explain to those clubs who have a recreational membership have to just use the SU website. When they buy their membership they'll automatically be registered.
Plus those development squads from performance clubs. (Women's hockey, Women's lacrosse, Men's Football, Korfball, Netball)
Clubs with a performance membership need to follow this process (click link)
Recreational membership includes:
After going through process
Archery
Canoe
Remind them that responsibility lies with them to ensure members have paid membership and registered.
Climbing
Dodgeball
Cycling
Equestrian
We will be conducting spot checks at Training and fixtures.
FMC
Boxing
Sail & Windsurf
Snowsports
Sub Aqua
Women's American Football

17. SU Website
Finally, the website.

18. Make the most out of the website...
Slide Title
You have access to the following tools via the SU website
Edit your page content
View members
View Sales reports
View Purchase Reports
Send messages to members
Upload Resources
Set up a product (Chairs & Treasurers Only)
The SU got a new website last year which offers greater functionality for you.
List the following features and then show them how to do it (next page)