1. Mapping Information Platform (MIP)
Released
Purpose
Tracks
Type of System
Users
Data Elements
Updates
June 2004 during Map Mod
To enable the management, production, and sharing of flood hazard data and maps in a digital environment.
Project workflows
Amendment and eLOMAs (MT-1s)
Revisions (MT-2s)
Studies
Web-based
>1000
>300
Several over the years
Data from the Risk MAP Process is input into the MIP from B through G
The MIP includes a few different reporting functions
Reports under the Tools & Links Section (live)
Canned reports with pre-determined elements
MIP Ad Hoc Reporting System (MARS)(data refreshes each night for the day prior)
Users determine what data to bring in to the report and create their own queries
Meghan

2. Project Planning & Purchasing Portal
Released
Purpose
Tracks
Type of System
Users
Data Elements
Updates
≈ June 2013
To plan projects on a multi-year basis, sequence projects to be funded annually, and develop the ordering template and SOPs for purchases.
Deployment
Planned projects and purchases
Funded Projects and purchases
Web-based;
Multi-tiered Database
>50
During early stages of release while still in development
Data from P4 is input during A and B, and data From the Risk MAP Process is input into P4 in B
P4 is the authoritative data source:
For the Risk MAP Deployment program measure, and
Authoritative interim data source for supporting CNMS to determine NVUE (Attained + Initiated) - % of NVUE compliant mapped miles that have been initiated
P4 Footprints will be used:
To identify deployed project areas for use in the Mitigation Action Tracker
For external reporting in the Progress Report website
To inventory elevation acquisitions
Meghan

3. Coordinated Needs Management Strategy (CNMS)
Released
Purpose
Tracks
Type of System
Users
Data Elements
Updates
≈ 2009
To inventory and manage flood map update issues and support FIRM
revision and production planning activities
Invalid, Valid miles (detailed or not)
and where assessment is needed
Web-based database
>30
>200
Started as a GIS file database
Data from CNMS is input during A and B. Data is input into CNMS C through G
CNMS is used to report
New, Valid, or Updated Engineering (NVUE – Attained) - Percentage of NVUE compliant mapped miles, where the Flood Insurance Rate Maps (FIRMs) have been provided to the communities
The CNMS inventory contributes to the identification of risk in two important ways.
Indicating where the depiction of flood hazards on FIRMs has been validated through detailed assessment.
Showing which previously studied or unstudied floodplains inadequately represent flood hazards.
Allison

4. Originally tracked in a Spreadsheet
Mitigation Action Tracker (MAT)
Released
Purpose
Tracks
Type of System
Updates
≈ 2013
For providers and mitigation planners to document and report local mitigation actions influenced by Risk MAP (or non-Risk MAP) processes
Action Measure 1
Action Measure 2
Web-based
Originally tracked in a Spreadsheet
Data from the Risk MAP process is input into MAT during D
MAT is the authoritative data source for the Risk MAP Action program measures
Action Measure 1 - The total number of communities where Risk MAP has helped identify at least one new, or refined an existing, mitigation action.
Action Measure 2 - The total number of communities where Risk MAP processes have helped advance one or more mitigation actions.
Provides stakeholders valuable mitigation information that can be leveraged for future planning or other risk reduction efforts
Allison

5. Mitigation Planning Portal (MPP)
Released
Purpose
Tracks
Type of System
Data Elements
≈ 2014
Tracking and reporting mitigation plans and related data elements across FEMA Regions.
Mitigation plans by jurisdiction
Web-based
≈ 50
MPP inputs data into the Risk MAP process during A, as well as into P4 and CNMS
Plans can be created, edited, and searched for.
The MPP Reporting system mimics MARS. The reports are both canned or ad hoc
At some point in the future, MPP will become the authoritative data source for the Mitigation Plan Population Coverage program measure
Meghan

6. Coastal Tracker Tool ≈ 2012 ≈ 20 ≈ 12
Released
Purpose
Tracks
Type of System
Users
Data Elements
≈ 2012
To meet the goals of the Risk MAP program, FEMA has committed to providing updated flood hazard data for 100 percent of the populated coastal areas in the Nation.
Coastal study planning
Actual progression against these plans.
Progress towards fully-funding coastal studies.
Spreadsheet
≈ 20
≈ 12
Coastal Program Measure Tracking:
Percent of Populated Coastal Miles with a Flood Map Study initiated
Percent of Populated Coastal Miles with Preliminary data
Percent of Populated Coastal Miles with Effective data
Found on Risk MAP SharePoint site
Data from the MIP is input in to the tracker.
Also note there is a Coastal Technical Risk Register (aka Coastal Grid) that HQ uses to track technical concerns and potential mitigation actions to address them
Meghan

7. Database on SharePoint
KDP Documentation Tool
Released
Purpose
Tracks
Type of System
≈ 2014
The Key Decision Point (KDP) process is a formal method to document the decision to advance forward in a Flood Risk Project’s lifecycle at six distinct points and to document the rationale behind these decisions
Documents the 6 KDPs and when they are approved
Database on SharePoint
KDPs occur at different points throughout the Risk MAP Process
The tool will be managed and supported by the Headquarters Program Management (PM) team
Allison

8. Flood Map Service Center (MSC)
Released
Purpose
Tracks
Type of System
Users
Updates
Pre Map Mod
The official public source for flood hazard information produced in support of the NFIP
Preliminary Flood Maps
Effective Flood Maps
Determination letters
Web-based
Public
Updated 2014
Preliminary Maps are input into MSC during F and are available to view or download
Effective Maps are input into the MSC during G once FIRMS have gone effective and are available to view or download
The MSC contains:
Regulatory Mapping Products
Non-Regulatory Products
Flood Map Tools –
Advanced – NFHL
Basic - FIRMette
Allison
Regulatory Mapping Products
Flood Insurance Rate Map (FIRM)
Flood Insurance Study (FIS)
Letters of Map Change (LOMC)
Documents, including different types of Letters of Map Revision (LOMR) and Letters of Map Amendment (LOMA), that are issued by FEMA to revise or amend the flood hazard information shown on the FIRM without requiring the FIRM to be physically revised and republished. In addition, FEMA issues a formal determination letter, called a LOMC Revalidation or LOMC-VALID letter - when one or more previously issued LOMCs are found to still be valid during a new flood mapping study of an area. Revalidation letters are included in the LOMC product results on this site
GIS Databases (FIRM DB and NFHL)
Compilations of digital GIS data representing the same information presented on the FIRMs, and in the FIS report. The GIS data is designed to provide the user with the ability to determine the flood zone, base flood elevation and the floodway status for a particular location. It also has NFIP community information, map panel information, cross section and hydraulic structure information, Coastal Barrier Resource System information (if applicable), and base map information like road, stream, and public land survey data.
When in Preliminary or Pending status, these datasets are referred to as FIRM Databases (FIRM DB). FIRM Databases can be opened with widely available GIS software, including freely available programs, that can open and view GIS shapefiles. When FIRMs and FIRM databases become effective, that data is incorporated into the National Flood Hazard Layer (NFHL). The NFHL is a continuously updated digital dataset that represents the current effective flood data for those parts of the country where maps have been digitized. The NFHL combines the flood hazard data from the FIRMs with the updates issued through LOMRs to provide a unified view of the current effective flood hazards.
It also shows Regulatory Product Status as - Preliminary, Pending, Effective or Historic
Non-Regulatory Products-
Flood Risk Products
HAZUS
Hazus is a nationally applicable standardized methodology that contains models for estimating potential losses from earthquakes, floods and hurricanes. Hazus uses GIS technology to estimate physical, economic and social impacts of disasters. View the Hazus page on the MSC to download the Hazus-MH software application, service packs, and state datasets.
Flood Map Tools –
Advanced – NFHL
Basic - FIRMette

9. Community Information System (CIS)
Released
Purpose
Tracks
Type of System
Data Elements
Pre Map Mod
Is the official record of the National Flood Insurance information. Provides information about floodplain management, mapping and insurance for the NFIP communities.
Demographic,
Engineering, insurance
Community specific information
for jurisdictions in the United States that are identified as floodprone.
Web-based, database
Hundreds
Is FEMA’s authoritative data source for maintaining Community Identification (CID)
The community information from CIS feeds the data in the backend of the MIP
Has reporting functionality
Lists all approved NFIP Communities
Meghan

10. Risk MAP Progress Website
Released
Purpose
Tracks
Type of System
Users
Data Elements
Updates
≈ 2013
To provide transparency and communicate FEMA’s investments towards achieving Risk MAPs vision and goals
Risk MAP Projects
Map Mod Projects
Interactive and geospatial Web-based
Public
≈ 20
Improvements we continually made up until transition to CDS
Data is input from both the MIP and P4, using MIP case number to link geospatial footprints from P4 to project information from the MIP; no direct user input.
Replaces static reporting done for the annual Progress Report and Production Plan
Layers also include Congressional Districts and HUC 8s
Users can create a canned reports in both PDF and Excel Spreadsheet format
Meghan

11. FEMA Accreditation Status Tracker (FAST) &
Midterm Levee Inventory (MLI) / National Levee Database (NLD)
System
Released
Purpose
Type of System
Data Elements
FAST
≈ 2014
To track Levee accreditation status, PAL status, and the application of seclusion and LAMP procedures
Database
≈70
MLI/NLD
≈ / 2011(public)
FEMA’s MLI focuses on levee ownership, accreditation status of levees in communities participating in the NFIP.
USACE’s NLD is the authoritative database that describes the location and condition of the Nation’s levees, and the potential consequence behind those levees
>40
FAST is the authoritative data source for the Levee Analysis and Mapping Procedure (LAMP) program measure
FAST is found on the Risk MAP SharePoint site was based on the LAMP and Provisionally Accredited Levee (PAL) tracking spreadsheets.
FEMA works in partnership with the U.S. Army Corp of Engineers on the MLI/NLD
Allison
Additional info
Each Region keeps MLI and is rolled once year and delivered to FEMA – recently just updated in the NLD but it has not been fully figured out when this update will happen.
NLD is hosted by US Army Corps of Engineers; MLI is Regionally based, updated annually.
FAST – SharePoint based spreadsheet; there is also a LAMP Studies Tracker associated with it in SharePoint.
NLD is only the Corp levees – MLI incorporation adds in FEMA levees.

12. Ordering Template (OT) & Procurement Action Lead Time (PALT)
System
Purpose
Tracks
Data Elements
Updates OT
A report generated with information about the different purchases for any given fiscal year and quarter.
Scope items and their quantity drivers
>120
Added to P4
PALT
Procurement Action Lead Time - provides reports to FEMA HQ with a status of obligated funds
Obligated funds
≈ 20
Allison
Both are reporting outputs from P4, based on data entry by users

13. GIS Files and spreadsheet
FEMA NFIP Community & Tracking Layers
Released
Purpose
Tracks
Type of System
Data Elements
During Map Mod
This dataset contains jurisdictional, tribal, and special land use authority boundaries tied to FEMA CIDs
NFIP jurisdictions
GIS Files and spreadsheet
≈30
Is a polygon GIS layer representing jurisdictional boundaries, population, and associated CIDs within the NFIP
Serves as a common resource for multiple FEMA processes and systems including but not limited to P4, MAT, MIP, and MPP
Is aligned with CIS
During Map Mod the community layer was used to track the first time communities received Preliminary and Effective Maps for Key Performance Indicators 1 & 2.
Meghan
Community Layer – initiative so all systems can leverage geospatial info. Contains specific information 1) Tribal Boundaries 2) Jurisdiction Boundaries 3) Special Land Use Authority
Tracking Layer – puts all three of above into one and adds HUC-12s and Census Blocks

14. Pipeline Production Workbook
Released
Purpose
Tracks
Type of System
Data Elements
≈ 2010
To provide an interactive method of analyzing the production pipeline of FEMA Risk MAP through a variety of viewpoints
Project Lifecycle Data
Business Management
Production Management
Baseline & Actual Volume Management
Spreadsheet
>40
Data is output from the MIP to create this workbook
This is an internal, multi-tabbed spreadsheet.
Uses MIP data (monthly) and the National Purchase Tracking Template (data as of 12/2012)
Meghan

15. Hazus
Released
Purpose
Type of System
1997
Hazus is a nationally applicable standardized methodology that contains models for estimating potential losses from earthquakes, floods and hurricanes.
Software
Hazus uses GIS to estimate physical, economic and social impacts of disasters
The Flood Model produces loss estimates for vulnerability assessments and plans for flood risk mitigation, emergency preparedness, and response and recovery
Used to generate the Flood Risk Assessment Non Regulatory Product
Hazus Modernization is underway – late 2014 update expected to make compatible with ArcGIS and Windows 8
Allison

16. Preliminary FIRM Issuance+
Systems
Key Decision Points (KDPs):
Discovery Meeting
Updated Discovery Map
Draft Project Plan
Preliminary FIRM Issuance
LFD Issuance
FIRM Effective
Information collected to update database
RMP
RMP
RMP
RMP G D E F B A C
Information collected to update database
Planning
Execution
Allison
Many of these systems were developed because there was a need, that the MIP was not able to fulfill, especially as the program transitioned from Map Mod to Risk MAP. While these systems are all different in some way, many of them capture similar types of data. Some of the systems were developed in order to better track program measures, purchases, and so on, some of these stemmed from “rogue” systems
Acronyms:
MIP – Mapping Information Platform
P4 – Project Planning and Purchasing Portal
MPP – Mitigation Planning Portal
PALT – Procurement Action Lead Time
CNMS – Coordinated Needs Management Strategy
MAT – Mitigation Action Tracker
MSC – Map Service Center
FAST – FEMA Accreditation Status Tracker
MLI/NLD – Mid-term Levee Inventory / National Levee Database
RPMLs – Regional Program Management Leads
RSCs – Regional Service Centers
RMP – Risk MAP Products (this term is used for the MIP cases that represent the tracking of the non-regulatory products in the MIP)
LFD – Letter of Final Determination
FIRM – Flood Insurance Rate Map
GDC – Geospatial Data Coordination
SOP – Standard Operating Procedure
CIS – Community Information System
NDEP – National Digital Elevation Program
NDOP –  National Digital Orthoimagery Program
CTP – Cooperating Technical Partners
Risk MAP Timeline Phases:
Planning & Budgeting (3 Mos.)
Discovery (2-4 Mos.)
Data Development & Sharing (9-15 Mos.)
Risk Awareness & Mitigation Outreach (1-3 Mos.)
Proposed NFIP Map Changes & Impacts (1-3 Mos.)
Preliminary NFIP Map Release & Mitigation Plan Path Forward (1-3 Mos.)
Due Process & Path Forward (9-15 Mos.)
Risk MAP Products - (RMP) cases
Input
Output
Relationship
Other Supporting Systems/References:
CIS
CTP Database
NDEP and NDOP
GDC SOPs and Contact Lists (updated qtrly)
Rogue Websites
Regional Spreadsheets
Other

17. Risk MAP Data Refresh
Data in each system is refreshed at different intervals, this depends on
How often the system is updated with data,
Reporting needs
System
Data Refresh Rate
MIP
Live
KDP Tool
CIS
MARS
Daily
MAT
MPP
MSC
FAST
Monthly (at min.)
System
Data Refresh Rate
CNMS
Quarterly
Risk MAP Progress P4
Coastal Tracker Tool
MLI/NLD
As Needed
Community Layer
allison