1. Introduction to the Faculty Evaluation System
Christopher Johnston, Associate Dean (SAS)
Pam Miller, Associate Dean (SWD)
Raynard Ross, Associate Dean (Success and Retention)
REVISED 7/7/2016 by William Faber

2. Learning Objectives for this Session
After completing this session you should be able to…
Articulate the philosophy behind the faculty evaluation system
Describe the components of the system
Describe the Satisfactory Standards of Employment (SSE) and Yearly Distribution Requirements (YDR)
Describe the basic requirements for tenure, rank, and merit
Describe the timeline for annual documentation

3. Philosophy Recruit and retain highly-qualified faculty
Reward exemplary faculty
Improve student learning
Promote excellence in teaching and learning
Encourage collegiality
Improve institutional quality

4. Yearly Distribution requirements (YDR) and Satisfactory standards of employment (SSE)
(Pre-tenure faculty)
YDR
(Tenured faculty)
SSE
(Tenured faculty)
Maintain ongoing employment in the first 4 years
Required each year for first 4 years
To earn a midpoint merit raise in 3rd year
To achieve the rank of tenured Assistant Professor by the end of the 4th year
To earn rank of Associate Professor at the end of 8th year
To earn rank of Full Professor at the end of 13th year
To earn merit increases at years 7, 11, 20, 25, and 30
To maintain ongoing employment for tenured faculty
Only available to tenured faculty
For tenured faculty who are not seeking rank or merit increases

5. Tenure, Rank & Merit : Years 1 - 9
Requires a portfolio documenting that requirements for Associate Professor have been met
Requires a portfolio documenting that requirements for tenure have been met
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
Apply for tenure
Apply for Associate
Year 1 2 3 4 5 6 7 8 9
Tenure
Associate $ $ $ $

6. Tenure, Rank and Merit: Years 10 - 20
Must complete YDRs to progress towards merit
No portfolio required
Requires a portfolio documenting the requirements for Full Professor have been met
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
Apply for Full
Year 10 1 12 13 14 15 16 17 18 19 20
Full
Prof. $ $ $

7. Merit: Years 21 +
Must complete YDRs to progress towards merit
No portfolio required
Must complete YDRs to progress towards merit
No portfolio required
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
YDR
Year 21 22 23 24 2 5 26 27 28 29 30 + $ $

8. Components of Faculty Evaluation System
General Responsibilities
Teaching Observations
Assessment of Learning Outcomes
Professional Development
Student Service
College Service (Community Service)
Substantive Project
____________________________________________________________
*Requirements for each category may differ between YDR and SSE

9. General Responsibilities
Grades are reported by contractual deadlines
Keeping accurate student academic records
Holding required office hours
Making a reasonable effort to participate in meetings related to his or her teaching function as scheduled by their dean, department head or program director provided they are scheduled during a normal work day and academic year
Meeting classes during the time scheduled and for the appropriate length of time required by the Collective Bargaining Agreement
Attending Commencement (Job Training faculty must specifically attend Job Training Commencements)
Attending Opening Day and School Meetings
Participating in Faculty Learning Day
Participating in Department/Program Faculty Instructional/Professional Development
Make reasonable accommodations as approved by Disability Support Services to meet students’ needs in compliance with the Americans with Disabilities Act (ADA)
Follow College policy on the Family Educational Right to Privacy Act (FERPA)
Complete College Compliance Training
Some of the above-mentioned responsibilities are exempt for leaves of absence, vacation, school cancellations, and sick days

10. Teaching observations
YDR
SSE
Pre-tenure
Two per year (one per semester)
One by associate Dean; other by Department Head or Peer
Tenured
Once every other year by Associate Dean, Department Head, or Peer
No observation in last year
Tenured only
Once every other year by Associate Dean, Department Head, or Peer
No observation in last year

11. Assessment of Learning Outcomes
*Requirements are the same for YDR and SSE*
Assessment Plan to measure one or more of the following
Course Learning Outcome (CLO)
Program learning Outcome (PLO)
Institutional Learning Outcome (ILO)

12. Professional Development
*Requirements are the same for YDR and SSE*
9 clock hours per academic year
Can be done in the summer
Plans are not required, but reflection and documentation must be provided upon completion

13. Student Service *Requirements are the same for YDR and SSE*
Participation in departmental advising plan
Plans are not required, but documentation of completion is required

14. Yearly Distribution Requirements Satisfactory Standards of Employment
College Service
Yearly Distribution Requirements
Satisfactory Standards of Employment
30 clock hours of service / year
Can be done in the summer
Must include:
1 departmental level activity
and 1 interdepartmental activity
May include community service
15 clock hours of service / year
Can be done in the summer

15. Substantive Project *Required for YDR but not for SSE
Minimum of one each year
taking a minimum of 15 hours per year to complete
having an outcome or product that results from the project
Must benefit the Department or College

16. Decision-Making Process
Review of the Faculty Performance Evaluation Plan/Report Review of Portfolios
Faculty member submits FPE Plan
Plan is reviewed by DH/PD. Once approved…
…it goes to the appropriate Associate Dean for Hiring and Evaluation for approval
Faculty member submits portfolio
Portfolio is reviewed by committee (including DH/PD)
Portfolio is reviewed by the appropriate Dean
Portfolio is reviewed by the Provost who makes the final decision

17. Eligibility Requirements for Tenure and Promotion in rank
Assistant Professor with Tenure
Associate Professor
Full Professor
Submit Portfolio in 4th year
Meet all YDRs
Complete New Faculty Institute in first year
Complete Online Hybrid Certification Course within first 4 years
Submit Portfolio in 8th year
Meet all YDRs
Submit Portfolio in 13th year
Meet all YDRs

18. Eligibility for merit increases
“Mid-point” Merit Increases
Merit Increases
Years 3, 7, and 11
Meet YDRs
Years 5,9, and 14 (Accompanies promotions in rank)
Years 20, 25, and 30
Meet YDRs

19. Additional Information and helpful links
Faculty Evaluation System Training Resources
Training Summary
(CS9PROD -> Self Service -> Learning and Development -> Training Summary)
FES Calendar
GRCC Faculty Evaluation Website