1. Accounts Payable Transformation

2. Accounts Payable

3. Need for Automation Information intensive transactions
Business critical to cash flow and financial health
Multiple vendors and invoice types with line items pertaining to different vendors
Early payment discounts, centralized payments, manual handling costs and shortening the lifecycle of invoices
Many suppliers ; inconsistent formats
Duplicate and misplaced invoices
Formats range from paper to EDI based on the maturity of the organization as well as suppliers.
Checks and color coding for levels of mismatch indicating priority
Internal controls absent
MIS dashboards to identify the efficiency of process and FTEs

4. Benefits Vendor Management Exception Handling after mismatch
Best in Class
Industry Average
Laggards
Cost to process one invoice
$3.34
$6.29
$16.67
Time to process one invoice
4.1 days
6.1 days
16.3 days
Early payment processing
90%
47%
18%
Exception Handling after mismatch
Straight Through Processing
Optimal Usage of ERP Licenses
Best in Class
>
Laggards
75% Faster processing
80% Cheaper processing
4x Invoices through STP
Efficient Cash Management
Source: Aberdeen Report for AP Transformation

5. Resource Productivity
AP Automation Benchmarks
Benchmarks
Challenges
Newgen Difference
Transaction Costs
Pressures on bottom line (penalties & discounts, FTE efficiency, manual handling)
Success Story - Wipro
Shortening cash conversion cycle
Resource Productivity
FTEs have to re-work on faulty invoices which translate into productivity issues
Error prone invoices and exception handling streamlined
Success Story - Ranbaxy
Cycle Time
Invoices are parked and contribute to high SLAs on part of teams and users
Success Story - Praxair
Automated steps like Multi-way match and SAP posting
Visibility
Cost and cycle time
Visibility into bottlenecks in processing invoices for users, teams and roles
BAM for monitoring teams, users and queues
Success Story - Unilever

6. Newgen Product Offerings
BPM/Workflow Platform
iBPS TM
OmniDocsTM
Invoice, PO and other Document Management
Self Service Vendor Portal
N-VISETM
OmniScanTM
Imaging and Digitizing Engine
Mobility
ZapInTM

7. AP Process Transformation
OmniScan
N-VISE
ZapIn
Multiple Channels of Initiation
Scanning
Vendor Portal
Mobile
EDI Format
Best Practice Approval Process
iBPS
Approver (Deptt.)
Indexer/Verifier
Confirmer
ERP Integration & Document Management
OmniDocs
ERP Interface (Image Enablement, UI, Data)
Document Management System

8. N-VISE Vendor Portal Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
N-VISE Vendor Portal

9. N-VISE Vendor Portal Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
N-VISE Vendor Portal
Vendor receives Notification on:
On receipt of invoice
Non receipt of invoice at Central Invoice Desk within 15 days
On payment/invoice status
On rejection / query
On Payment transfer

10. Scanning Auto generation of scanning report
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Scanning
Auto generation of scanning report
Re-scan/Error Processing Queue
Barcode or OCR Extraction

11. Multi-Way Match Configurable Out-of-box SAP ERP connectors
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Multi-Way Match
This is a silent work-step
iBPS has in built connectors to easily configure and silently exchange data with SAP ERP
Multiple parameters for duplicity check as per business need can be easily defined
Auto exception raising / rejection of invalid & duplicate invoices
Configurable Out-of-box SAP ERP connectors
Real time validation with SAP database
Multiple filters & checks can be built –in to meet business needs and reduce cost , time & efforts

12. Multi-Way Match (Duplicate)
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Multi-Way Match (Duplicate)
Fuzzy logic based duplicate match
Separate Color coding based on type of duplicity
Duplicate check within workflow and ERP database
Vendor Code
Invoice Number
Gross Amount
Invoice Date
Company Code
Match
Partial / Differ

13. Multi-Way Match (Exceptions)
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Multi-Way Match (Exceptions)

14. PO and Non-PO Distribution
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Processing Stage
Auto rule based job/invoice distribution
Verification Stage
Configurable reminders & escalation as per business needs
Team-wise Allocation
Auto escalations as defined TAT / SLA
Web based image assisted view
SAP/ERP integrated view
PO and Non-PO Distribution
End to end audit logs of all transactions

15. Approvals Auto email alerts to respective users in departments
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Approvals
Auto alerts to respective users in departments
Users can reply to the same mail, and response can be captured directly in workflow. (Customization)
HTML mails, with direct link to work-item.
Users can instantly process the work-items
Reminders and alerts
Auto escalation as business defined SLAs and TAT

16. Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Reconciliation
Invoking SAP screen for reconciliation of invoice posted and data entered

17. Document Image Enablement
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Document Image Enablement
Documents post processing will be automatically archived in OmniDocs (DMS)
OmniDocs connector automatically back links the documents with respective transaction in SAP
Document
Archival System
Newgen SAP Connector
Archive all Incoming & Outgoing Documents
Documents Linked with SAP Business Objects
Leaner & Faster SAP Database
Reduce cost of Backups
Efficient & Faster Business Transactions
Adhere to all Compliance needs
Supports
SAP
Archive Link

18. Document Image Enablement
Channels of initiation
Best Practice Approval Process
ERP Invoice Posting
Document Image Enablement

19. Business Activity Monitoring (BAM)
Report Building Wizard
Drill Down Reports for detailed Analysis
Actions for removing Bottlenecks- Optimizations
User specific reports dashboard
Alarms & Triggers

20. Business Activity Monitoring (BAM)

21. Business Activity Monitoring (BAM)

22. Why should you trust us?

23. Industry Recognition 2014, 2013 iBPMS MQ Report
2013,2012, 2011,2010,2009 ECM MQ Report
BPMS Market Update Report, 2010 BPM MQ
One of the few companies to feature in 4 MQ reports
2013 Adaptive Case Management
2015 ECM Transactional Content Services
2013 ECM Wave
Flexible and cost effective
Emerging market’s top 100 software vendors
2013 Global Software Leaders Report
Good Condition and Low Risk
2012 Impact Report

24. Global SSC Experience

25. Processing Location(s)
SSC Implementation Snapshot
SSC
Processes
Processing Location(s)
Regions Supported
Integrations
Users
AP, AR, GL, FB
Egypt, China, Indonesia, India
30 Countries: Saudi Arabia, South Africa, India, Srilanka, Malaysia, Singapore, Australia, NZ, NE Asia, Indonesia
SAP, BPCS, MFGPro, MDM
1500+
AP, T&E
China
China, Taiwan, Japan
SAP
50+
AP & AR
6 Countries in APAC
30+
P2P, O2C, R2R
UK, China
Europe, China, Korea, Thailand, India
JD Edwards – OneWorld
80+
AP, AR, GL
Mexico, KL, South Africa, India
Global- US, Japan, China, Taiwan, HongKong etc NA
500+
AP, AR,
Collections
Deductions
India
USA, Canada, Asia & Europe operations
Oracle Aps
100+
Employee claims
HR Processes
Vendor payables
Bangalore, India
Global
70+
300+

26. Case Studies

27. 50% Reduction in TAT Bangalore, India SAP ERP 70+ Users
Challenges:
Cater to explosive growth in employee strength
Track huge volume of transactions
Improve TAT of employee related transactions
Adherence to statutory guidelines
Improve archival and retrieval of employee documents
Processes Automated:
Employee claims
Human resources
Vendor payables
Benefits:
TAT reduced from 7 to 3 days in Employee claims process
Drastic Cost reduction across operations
Enabled centralization of HR processes across 100 offices
HR Processing for 100,000 Employees
Improved productivity of users
Real time Dashboards to monitor process and user performance
Bangalore, India
SAP ERP
70+ Users
“We have deployed OmniFlow To have a more flexible and configurable workflow system to cater to the needs of additional processes that may turn up in future." - Head – SSC

28. Multi-lingual Implementation across 30 countries
Challenges:
Serving multiple entities across the globe
Developing an integrated framework with
multiple ERP systems - MFG Pro, BPCS etc,
for three way match, cost codes verification.
Fulfill country specific localized version needs.
Processes Automated:
Accounts Payable
Accounts Receivable
Vendor Bills
Freight Bills
Purchase Order
Purchase Requisition
Benefits:
Centralized processing of transactions in 3 locations for 30 countries
Major Cost Reduction of transactions
Country specific processes automated on single platform
Comprehensive auditing facilities
Implementation in English and Chinese language
India, Egypt, China and Indonesia
SAP, BPCS, MFG Pro, MDM
1500+ Users
Consultant -

29. SSC for APAC Operations
Challenges:
Difficult to track document movement due to spread of operations in multiple geographies (China, Korea, Thailand and India)
Accounting errors resulted in non-conformities during external audits
Delayed release of payments resulting into lack of confidence
Processes Automated:
Accounts Payable
Accounts Receivable
General Ledger
Benefits:
Eliminated payment delays and cash flow issues
Reduced manpower for manual tasks like locating documents
Consolidated reports generated from ERP and Workflow data
“E – acquisition” of documents reduced processing TAT
Distributed deployment Architecture for low infrastructure costs
Ease of audit through image enablement of JD Edwards
Praxair (Asia) – China & Praxair (Europe) -UK
Praxair (Asia) – JD Edwards OneWorld & Praxair (Europe) –Oracle EBS
80+ Users

30. Thank You Newgen Software Technologies Ltd. A-6, Satsang Vihar Marg
Qutab Inst. Area –
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