1. Safety Documentation EHN1
EN Safety Office

2. Summary Safety File: The purpose Procedure – EDMS 1177755
Guidelines – EDMS
The Safety Documentation for EHN1
The Editing process
Edition timeline
Contributors
Stakeholders

3. Safety File: The Purpose
The purpose of a Safety file is:
To demonstrate and document that a facility is being, or has been, designed respecting Safety principles and;
that it can be constructed, operated and dismantled safely.
A safety file addresses:
occupational health and safety (OHS);
protection of the environment;
facility integrity;
operational safety.

4. The Procedure With the Quality Management Procedure:
SAFETY FILES MANAGEMENT (EDMS )
The preparation of Safety Documentation has become obligatory

5. The Guidelines
To help you to fulfil your obligation a set of Guidelines has been written:
EDMS

6. The EHN1 is Part of the North Area Facility
EHN1 perimeter includes:
B887 – EHN1 hall
B890 (BA81): electrical power
B895 (BB81): cryo compressors
B907 – gas supply
B909 and 922;
And the transfer tunnels.
TT81
TT82
TT83
907
890
BA81
895
BB81
909
922
887
EHN1
EHN1 perimeter to be covered

7. Safety Documentation for EHN1
In the context of EHN1, the safety documentation includes:
The project (EHN1 extension)
AND
The existing EHN1.
From EDMS

8. Safety Documentation for EHN1
The EHN1 contains the experimental pits A and B; the safety documentation for these areas will be prepared under EP dept. responsibility Interfaces will have to be assessed.
Cryo plant
Pit A
Pit B

9. The Editing Process
As shown in the Procedure EDMS , the Safety file is composed of 4 parts:
§ 2.1 Descriptive part,
§ 2.2 Demonstrative part,
§ 2.3 Operational part,
§ 2.4 REM (“Records, Experience and Monitoring”)

10. The Editing Process - the Timeline
Existing EHN1
Current project phase EHN1 ext.
From EDMS

11. The Editing Process - the Timeline
Current project phase EHN1 ext.
Existing EHN1
The editing of the Safety Documentation takes place in parallel with the required Technical Documentation.
CDR
TDR
Technical Specifications WP
Descriptions
Operational documentation
Descriptive
Demonstrative
 Operational
 REM

12. The Editing Process - the Timeline
EHN1 ext Project timeline
Descriptive and  Demonstrative parts shall be on the way
 Operational part shall be ready
 Interfaces with Experimental areas

13. The Editing Process - Contributors
The editorial work is coordinated by the Safety file Editor, who is assigned to this role by the Safety Officer of the Department mainly in charge of the study, project or facility.
The Editor collects and assembles contributions prepared by Safety file Contributors.
Contributors are typically experts of systems that are parts of the project or of the facility.
A contributor is assigned to this role by his/her group leader.

14. The Editing Process - Contributors
The assembled and edited draft contribution is sent back to the contributors for checking (verification that the editorial content is right) then to group leaders for approval.
Each contributor and group leader shall check and approve the parts of the safety file that address systems and processes under their responsibility, including interfaces to other systems.
After this approval, the file will be submitted to the SPS CSAP for recommendation to the Complex Manager.

15. Stakeholders Activity Leaders, as described in EDMS 1177755 are
For the Neutrino Platform project: M Nessi,
For EHN1 extension: L Gatignon.
Contributing groups according to the WBS:
Within the next two weeks, we request each group leader to assign one or more contributors.
Safety file editor: S Cherault,
HSE correspondent: J Gascon,
RP representative: E Feldbaumer ,
Interfaces with EP dept: To be seen with EP DSO.

16. Reminder
We need
Your contribution
The project needs

17. Thanks for your attention