1. Your City Boundaries: Are They Correct?
League of Cities
City Auditors Workshop
August 16, 2016

2. Agenda The Challenges Current Work Accuracy Data flow Inventory Map
Discussions
Next steps

3. The Challenges City boundaries need to be accurate Data flow
9-1-1
Money
Census
Data flow
The copy of your data at the State and Census Bureau may not be accurate
Efficiencies are needed
Neither Census nor the State necessarily have the correct boundaries for your city. We want to fix that.

4. Challenge: 9-1-1
This is where this issue first came about

5. Challenge: 9-1-1 ND 9-1-1 Assoc: http://nd911.homestead.com/NG911.html
Boundaries are needed for accurate NG911 dispatch
ND Assoc:
ND Assoc. of Counties:

6. Challenge: Money
This slide indicates the magnitude of the effect of bad boundaries

7. Challenge: Money
SST

8. Challenge: Census (and Money)
Census info used for the census that occurs every 10 years which then translates into legislative redistricting and federal funding of education programs and other programs
Census info also used every year for estimates , e.g., the state uses it for distribution of state aid
ND Census Office:

9. Challenge: Data Flow Current & efficient workflow Format Current state
Future state
Format
Digital GIS is much preferred
PDF is OK as a last resort
Current state – to state (DOT) and to CB – not all consistent – not being critical of anyone or current process – it’s just that now our needs have increased
Future state – send to state and CB as the updates become available - automation
Paper – accuracy concern and additional work for someone to translate paper to digital

10. Current Work Assessing the issue Discussions with stakeholders
Inventory
Comparison map
Discussions with stakeholders
Planning next steps
Already a number of counties have indicated that this might be possible – but case by case. Also, perhaps the state?

11. Inventory Compare Census and NDDOT
Quantify differences – set priorities
Used the spreadsheet to quantify the differences from data sources, beginning with Census and NDDOT
Want to get the two synced up AND be sure we have the correct boundary
The map we’ll see next is related to this

12. Comparison Map Find your city: zoom/pan or search
Add GIS Hub imagery for latest view
This map can be found on the GIS web site under resources – NOTE THAT THESE ISSUES ARE BEING WORKED IE IN SOME CASES THE DATA HAS RECENTLY BEEN SUBMITTED TO CENSUS
Do a demo – show zoom/pan and search
Add Hub imagery to help show where housing is being missed
Review some map discrepancies – look at your city – go through examples, e.g. (- = big residential error, + = big goof) -belfield
-buffalo
+dawson
+fortuna
-hannaford
+Haynes
-killdeer
+landa
+oriska
-oxbow
+sheldon
-stanley
-venturia
-watford city

13. Other States
At the April 2016 MidAmerica GIS Consortium – other states are in the same boat, we are not alone

14. Discussions and Meetings
Department of Emergency Services
Department of Commerce
Tax Department
Department of Transportation
Association of Counties
League of Cities
Association of Assessing Officers
Recorders Association
U.S. Census Bureau

15. Census Bureau Proper boundaries are critical
Housing counts have biggest impact
Multiple partnership opportunities
City, county, or state contribution
When desired, consolidation is possible
County collects all city info for Census
E.g., Burleigh, Cass, McLean
State collects all info for Census
Already a number of counties have indicated that this might be possible – but case by case. Also, perhaps the state?

16. Census Bureau
This is think is one of the most important things that cities/counties need to send to the census – building block for census and is what we need for NG911 and Sales Tax collections

17. Next Steps – State Level
Develop plan for fixing errors
Develop plan for staying current
Possible legislation
Includes data flow
Define roles
Stay engaged with Census Bureau
Critical they have correct data
Assist in their data requests and needs
Start with those boundaries having largest discrepancies
Possible legislation: remain mindful to MINIMIZE impact to data providers!

18. Next Steps – County & City Level
Compare your data to Hub & Census
Discrepancy? Contact Bob
Near future:
Ensure GIS data is part of the process
Include with data from vendor
Stay engaged with Census Bureau
Critical they have correct data
Respond to their requests
Start with those boundaries having largest discrepancies
Possible legislation: remain mindful to MINIMIZE impact to data providers!

19. Thank You!
Bob Nutsch, GIS Coordinator
Twitter: @BobNutsch
Map and Census Presentation: alliances/gis/resources/us-census-partnership

20. Importance of Responding to Census Bureau Surveys
08/16/16
Importance of Responding to Census Bureau Surveys
To Auditors, ND League of Cities
Kevin Iverson, Census Office Manager
/ExperienceND
/ExperienceND
/ExperienceND

21. Population Estimate Process
Based upon Count of Residents and Housing Units in last Census (2010)
Change since Decennial Census at State and County Level use Administrative Data to determine change in resident count
Vital Statistics
Federal Tax Returns
Medicare Enrollment
Below county level
Distributive method based upon changes in Group Quarters and Housing Count

22. Population Estimate Process
Key Surveys Impacting Changes in Housing Unit Count
Boundary and Annexation Survey
- Changes to geography of the city
Mention Williston
Building Permit Survey
- Used to estimate housing unit inventory
- Housing estimates tend to be relatively accurate when cities report building permit numbers
- When cities do not respond imputed estimate is created based upon similar sized cities in the region

26. Census Bureau Building Permit Survey 2015
357 Cities in North Dakota
217 Cities surveyed
140 Cities not surveyed (smaller or opted out)
---{
164 responded {
53 did not responded

27. Building Permit Survey Estimate 2015 Data
North Dakota Estimated Building Permits 6,256
Total Reported Building Permits in Cities 5,180
98.1 %
1.9 %
100.0 %
Total Imputed Building Permits in Cities
Total Building Estimated Permits in Cities 5,278

28. Census Bureau Building Permit Survey All Cities in North Dakota
Pop Change
Respond
Do Not Participate/ Respond
All
Gain 85 65
150
Held 12 35 47
Lost 67 93
160
Total:
164
193
357

29. Census Bureau Building Permit Survey All Cities in North Dakota
Pop Change
Respond
Do Not Participate/ Respond
All
Gain
52%
34%
42%
Held 7%
18%
13%
Lost
41%
48%
45%

31. Census Bureau Building Permit Survey
Cities Surveyed
Less those in Counties Losing Population
Pop Change
Responded
Did Not Respond
All
Gain 80 22
102
Held 10 2 12
Lost 31 41
121 34
155

32. Census Bureau Building Permit Survey
Cities Surveyed
Less those in Counties Losing Population
Pop Change
Responded
Did Not Respond
All
Gain
66%
65%
Held 8% 6%
Lost
26%
29%
Average
Percentage Growth
11.6%
4.1%
10.0%

33. State Aid to Cities
North Dakota Aid Distributions to Cities (not Counties) ~$48 million per year
- Based upon most recent available population estimate
- Errors in estimate likely continue forward without correction until next census (i.e. errors in 2015 will impact estimate from 2016 through 2020)

34. State Aid to Cities
- State Aid to Cities ~ $75 per resident per year in 2016
- $75 X 5 = ~$375 per resident not estimated in 2015 impact
- Average household size of 2.12 person per household or $375 X 2.12 = $
- Cost of not reporting 10 housing units in 2015 estimated ~$7,950 thru 2020
- 10 housing units = two duplexes and one 6 unit apartment building

35. Tale of Two Cities in Crosby County, ND
Southland
Northland
Cumulative State Financial Aid (2016 Figures)
$431,701
$390,958
$40,743
Census
Actual Popula-tion
Actual
Percent
Growth
2010
2015
Crosby County
3,000
3,234
7.8%
Northland
1,000
1,100
10.0%
Southland
Balance of County
1,034
3.4%
Beginn-ing Housing Count
1,350
450
Popula-tion Estimate 2015
3,234
1,151
1,036
1,040
Actual Construc-tion 96 48
Report Building Permits _
Yes No
Estimated Building Permits
Total Estimated Housing 48
498 1
451
450
State Financial Aid 2016
( ~$75 per resident)
Northland
$86,340
Southland
$78,192
Difference
$8,149
Northland gives their auditor a 3 % pay raise! Southland does not!

40. “We lead North Dakota’s efforts to attract, retain and expand wealth.”
- People, our most important asset