1. ‚WF-RepTool‘ structure and database application to monitor WEEE treatment results key points – start up & how to use
update: June 2014

2. Overview Start up decisions Start up preparation & info
Main points to create reports
Take care - main mistakes often done, make sure
Options of the WF-RepTool

3. Start up decisions (1)
Inform / agree with relevant authority about planned use of WF-RepTool as documentation systems for treatment results
Who will be WF-RepTool administrator within WEEE system?
staff with knowledge in WEEE treatment
Who shall fill out reports?
treatment partners (TP)
experts / ‘consultants’ on behalf of TP’s
staff of the WEEE system (WSys)
experts / ‘consultants’ on behalf of WSys’s

4. Start up decisions (2) Planned frequency
annual data <> period data (e.g. quarter) (see option summary reports)
Planned level of data determination
data / fractions of 1st treatment partner + info about acceptor
+ data of 1st acceptor
full downstream monitoring – e.g. planned in x years, step-by-step
Planned (1st) control & feedback
when? / by whom?
how feedback? (see option for controller remarks)
plan / procedure to correct / improve reports?

5. Start up preparation & info (1)
see ‘user manual - system level’ & news
Provide access for WEEE system users (administration – system users)
Provide access for TP’s = contract partners (administration – companies)
Fill in ‘most known’ treatment operators of country
avoid double mentioning (administration - distinction from contract TP’s)
Plan for & inform about clear order of report identification
Annual data – 1x / TP / collection & treatment category (CTC) / year
option summaries / summary reports e.g. annual data (CTC) per WEEE system
otherwise use : period data, batches

6. Start up preparation & info (2)
Learning time / training for WF-RepTool administrator
Information / training for treatment partners
Planned use of WF-RepTool – principles, documents to be provided
Training day ‘How to use’ (if they shall fill out)
Help desk for questions (if they shall fill out) – who, where, when?

7. Main points to create reports (1)
see ‘manual – reporter level’ & news
Stepwise approach
= sorting?, dismantling/de-pollution, shredding/separation, further separation
= within plant (‘house approach’), between TP’s
better options to check plausibility
option to do / use packages

8. Main points to create reports (2)
Use structure of names of fractions (1)
dismantling
shredding/shredder separation
further separation
‘parts’
‘pieces’
‘fines’ / residues
Use structure of names of fractions (2)
[mixtures – plastics/metals]
‘not pure’  composition data
‘pure’ (< 2 % impurities)  composition data

9. Main points to create reports (3)
Yield of interim technologies
Composition data of final fractions  final technologies
Stored waste fractions – to have a ‘full report’ fill in ‘plans’

10. Main points to create reports (4)
Names of accepting treatment partners  to check plausibility of technology, option for controls etc.
ask for names in general – do any confidentially agreement, in case agree on any confidentially marking/coding
you may allow ‘different xxx’
‘pure’ metal fractions
fractions for disposal operations (MWI’s, HWI’s, landfills)
end-of-waste (but info on intended technology!  MR <> ER)
you need the name of the TP for classification of
any technology as ‘special’ (e.g. Independent study) or
‘high energy efficiency’ (e.g. R1 approval)

11. Take care – main mistakes often done (1)
1st fractions  final technologies - most time NOT CRT glass ‘parts’  CRT production - NO plastics from 1st step (dismantling, shredding)  plastics recycling / products - NO
interim technologies - separation - conditioning
1st fractions  100 % final fractions / products = 100 % recycling – most time NOT e.g. plastics, glass
separation residues
fraction haz. *  100 % fractions non haz. () – NO e.g. CRT tubes, plastics, circuit board fractions
min.1 fraction / residues haz. *

12. Take care – main mistakes often done (2)
Copy / paste whole report - NO
yes - copy/paste structure but check/insert actual data (e.g. acceptors, technologies,...)
!!!!! insert real de-pollution results
copy/paste mainly for shredding/separation results (e.g. batches) if otherwise treatment with other wastes

13. Take care – main mistakes often done (3)
Non plausible yield data - check
1st fractions / de-pollution – fractions missing? e.g. oil, capacitors, batteries, coating material,...
residues / residue fractions missing? e.g. residues from plastics conditioning, cable shredding,...
Open if plausible yield data [%]
100 % ‘products’, 100 % fractions as recycled – most time NO e.g. other fractions from plastics conditioning for co-incineration
high yield / share of metals – check e.g. WEEE cat., fractions e.g. cables
experience data (e.g. WEEE Forum)
compare with other TP’s

14. Take care – make sure (1)
... that you get information for the/’your’ WEEE fraction
not for any ‘mix’ of outgoing fractions
not the total yield of the accepting plant
... that downstream statements must be checked for plausibility (not only for presence!)
keep in mind ‘paper is patient’!
... that the classification as recycling / recovery must be done on base of the target of use of the (share of the) final fraction in the final technology applied (not any classification by the acceptor!

15. Take care – make sure (2)
we / with the WF-RepTool follow the target of use approach – see ‘simplifications’ of the WF-RepTool (not the output of final treatment technologies, otherwise we would have to apply the real yield data for each plant, at least calculated for the specific WEEE material/not the total yield of the plant ... !!!)
any Rx classification a acceptor provides is only the recovery operations he applies / he is approved for (‘reclamation of ..’) , it does not specify his separation results and /or the final use > classification of use of his fraction/s achieved
Any R1 classification of any plant - see WFD 2008, ANNEX II, RECOVERY OPERATIONS - R 1 Use principally as a fuel or other means to generate energy (*) (*) energy efficiency criteria for municipal waste incinerators) - may only be applied for the organic share of any material (not for the total input!)

16. Options of the WF-RepTool (1)
Data of one report
‘First fractions’ – fractions from 1st treatment step
‘Overview’ – ‘treatment tree’
‘Final’ – overview on all final fractions achieved / documented
‘Calculation’ – final fractions + classification of use
see features to show errors / missing data - my 1st check 100 %!, no red frames or shades in ‘Overview’
links of data,....
options to download (pdf, Excel)
‘Analyze’ – e.g. components [%] - my 2nd point to check a report – plausibility of shares of components!

17. Options of the WF-RepTool (2)
Option of summary reports (‘Pro’ only)
‘period data / batches  annual data per TP
annual data per WEEE cat. or use ‘Summaries’
Option of ‘Summaries’
‘data base content choice’ of reports
option for further use = Excel export feature
Option to ‘Compare’ reports – e.g. ‘Analyze’ results (‘Pro’ only)
Option of ‘Controller remarks’ – give feedback to reporters (‘Pro’ only)

18. Thank you for your attention! Your questions !
Contacts:
contact to WF-RepTool expert group: see > ‘Contact us’
questions on WF-RepTool data content / development:
Renate Gabriel,
questions on WF-RepTool installation / IT development:
Willi Haghofer,