1. Washington, D.C. Student Trip 2016
Parent Meeting #1
February 11, 2016
Washington, D.C. Student Trip 2016
October 31 – November 4 (Monday-Friday)

2. Washington, D.C. Student Trip 2013
Trip Information
5 Day Trip Cost of $820 includes:
-Five days of touring all important sites, museums and memorials
-Philadelphia: Independence Hall & Rocky steps -Smithsonian Museums
-House of Representatives -Holocaust Memorial Museum
-National Archives - Mount Vernon
-All monuments and memorials -Subway ride
-Arlington National Cemetery -Ford’s Theatre
-Embassy Suites hotel (quad rooms)
-All meals (breakfast buffet daily, lunch and dinner)
-Dinner and dance at Hilton Hotel on Thursday or NBA/NHL game
-All transportation and entrance fees
-Group photo at the Capitol Building
-T-shirt for group photo
-Lanyards for identification
-Prodigy Tour Guides on every bus and security in place at night on each hotel floor. -

3. Ways We Communicate Information to You
Washington, D.C. Student Trip 2013
Ways We Communicate Information to You
Parent Meetings:
3 Parent Meetings are held prior to the trip.
1) February 11 Trip information and registration guidelines
2) August (Curriculum Night) Required medical forms information with
due dates and roommate selection guidelines
3) October (approx. 2 weeks prior to trip) What to pack and behavior expectations
Website:
Washington, D.C. Trip website can be reached from the main Berkshire M.S. web page. All announcements, required forms, etc. are available there.
Berkshire Bulletin:
Berkshire Bulletin announcements are available daily and updated often. To sign up for
the bulletin, visit the Olentangy home webpage and click on Mailing List.
All Call Phone, Messages, and Remind Updates:
This type of communication is used for important announcements that need to reach all parents; for example, upcoming parent meeting dates/times, changes to preplanned dates/times for luggage drop off, final payment reminders, etc.
Parent s:
to get on the Parent List. Put
D.C. in the subject. You will receive occasional s reminding you about upcoming payment dates, meetings, etc.

4. Trip Coordination Specifics
Washington, D.C. Student Trip 2013
Trip Coordination Specifics
Berkshire Trip Coordinators:
-Justin Emrich Trip Organization
Student/Chaperone Meetings
Parent notices & Remind updates
D.C. apparel orders
Scholarship fundraising
Student fundraising accounts
D.C. Website
Fundraising incentives for students
throughout year
-Carla Baker, Principal Scholarship Applications

5. FUNDRAISING OPPORTUNITIES
Washington, D.C. Student Trip 2013
FUNDRAISING OPPORTUNITIES
Enjoy the City coupon book: Begins tonight and runs through March 1, Orders will be fulfilled and returned to the student for delivery within 7-10 days of receipt of orders on March 1. Orders must be paid for in full at time envelope is submitted. Students who do not sell their sample book should return the book and envelope to Mr. Emrich ASAP. Students earn 50% of their total profits toward their DC trip.
Yankee Candle Sale: Begins in early September and is sponsored by the PTO. Students earn 20% of their total sales toward their D.C. account.
All fundraising dollars will be totaled and applied to student Prodigy accounts prior to the trip. Fundraising dollars are non-refundable.

6. FUNDRAISING FUNDS TRACKING
Washington, D.C. Student Trip 2013
FUNDRAISING FUNDS TRACKING
Justin Emrich tracks all fundraising activity for current 6, 7 and 8 grade students at Berkshire Middle School.
If you would like to check on your child’s fundraising totals, you can contact me by or speak to him after the meeting. A fundraising report will be available at the August meeting and again prior to your final trip payment. Fundraising money earned before the final payment (October 7, 2016) will be credited to your Prodigy account before your final payment is due.
Please note, fundraising dollars are non-refundable.

7. Washington, D.C. Student Trip 2013
D.C. Trip Payments
All students need to register for the trip if planning to attend by going online to Once online, parents can easily enroll their student(s) for the trip and pay the registration fee. Students who plan to apply for a scholarship must also register and pay the registration fee in order to be considered for scholarship funds.
Registration fee: due by March 18, 2016
The specific payment plan for the trip is in your packet.
Five Installment Payment Plan:
Payments can be made in five installments to help parents spread out the costs over a period of time.
All fundraising student account totals will be added to student trip accounts at Prodigy prior to the final payment being due.
***Trip registration closes on Friday, September 2, 2016.***

8. Washington, D.C. Student Trip 2013
Scholarships
In order to be considered for a scholarship a student must do all of the following:
Pay the $ deposit and register on Prodigy Student Travel
Participate in at least 2 fundraisers
Complete and submit the scholarship application to Mrs. Baker by no later than Thursday, September 8, 2016.

9. How to Make Trip Payments
Washington, D.C. Student Trip 2013
How to Make Trip Payments
To pay by credit or debit card (Visa, MC, Discover or American Express) go on-line at
This is the preferred method of payment because it is easy to check on balances quickly and efficiently.
To pay by check or money order make all checks/money orders payable to Prodigy Student Travel, Inc. and mail to:
Prodigy Student Travel
PO Box 688
Worthington, OH
Be sure to include the student’s name in the memo space.
***No payments will be accepted at school.***

10. Washington, D.C. Student Trip 2013
Spending Money in DC
Mitzi Flannery from Key Bank – Hassle Free Checking option instead of your child using cash while they are on the trip.
Not required by the school, but is a great option for many families.