1. 2017 Inventory Update (IU) Chemicals & Polymers Stakeholders Information Session Webinar April 2017

2. Outline
Part 1: Inventory Updates (IU) Approach and overview of the 2017 IU
Part 2: Walkthrough of the 2017 IU online reporting tools
HTML
Excel 2

3. Part 1: Inventory Updates (IU) Approach and overview of the 2017 IU3

4. Why Information Gathering is Important?
Accurate and up-to-date information on substances is needed by the Government to make sound decisions that protect human health and the environment
Information is needed throughout the CEPA cycle to:
track and update commercial status of substances in Canada
inform priority setting based on current commercial status
identify new and emerging risk assessment priorities in a timely manner
conduct risk assessments based on sound science and relevant information
develop targeted risk management measures
inform performance measurement of existing risk management instruments
Information that is considered to be confidential under the criteria outlined in CEPA, will be protected 4

5. Various Mechanisms of Information Gathering
Information gathering provisions under CEPA (S. 46, 68, 70, 71, etc.)
Voluntary information gathering
Other Federal Programs (e.g. NPRI, NRCan, CBSA, Stats Can)
2017 IU
Scientific journals
Research, monitoring & surveillance
International sources (e.g. US EPA, REACH Consortia)
Risk Assessment & Management
NPRI = National Pollutant Release Inventory
NRCan = Natural Resources Canada
CBSA = Canadian Border Services Agency
Stats Can = Statistics Canada
US EPA = United States Environmental Protection
Agency
REACH = Registration Evaluation Authorisation
Restriction 5

6. Inventory Updates (IUs)
The IU is a useful tool to collect information on substances of interest and can:
Inform priority setting based on current commercial status
Informs post-2020 work
Inform activities in Risk Assessment and Risk Management Programs
Supports operational needs
Provide means to monitor changes in commercial status
Enables better tracking or identifying trends in Canada
Improves public knowledge of substances in Canadian commerce
Feedback received from Stakeholders has been considered regarding greater international alignment, comparative systems, and improved sharing of data. 6

7. Inventory Updates The first two IUs:
Moving forward, IUs are planned to be cyclical with reporting anticipated every 4 years
Information from past IUs provided baseline information for the Chemicals Management Plan (CMP) by identifying:
whether the substance is in Canadian commerce or not
level of activity in Canada based on reported volumes
types of activity in Canada based on reported use codes
Publication year
Reporting year
Number of substances
2009
2008
500
2012
2011
2700

8. 2017 Inventory Update Notice
The Notice with respect to substances included as part of the 2017 Inventory Update was published in the Canada Gazette on January 14, 2017
The deadline for responding is July 17, 2017 (3 p.m. EDT)
Extensions to respond must be requested (in writing) prior to July 17, 2017
Request needs to include company name, CAS RN, justification and contact information
The online reporting tools will be available in early April 2017 and will include:
HTML reporting tool
Excel-based application
Blind submissions
Declaration of Stakeholder Interest
Declaration of Non-Engagement
A report of non-confidential data collected will be available in 2018

9. Reporting Criteria Reporting years: 2014 or 2015
Reporting required only for the most recent calendar year where criteria are met
If criteria are met for both 2015 and 2014 (for a specific substance), then reporting year is 2015
Reportable activities: manufacture & import
Quantity threshold: > 100 kg of the substance
Concentration threshold: ≥ 0.1% (w/w%) for certain substances

10. Reportable Substances
The Notice applies to 1,430 chemicals and polymers divided into 4 parts
The reporting requirements differ depending on the substance part, the activity and whether the substance is alone, in a product/mixture or in a manufactured item.
The substances were nominated to the initiative via several sources
e.g., hazard concerns identified as part of the annual "Identification of Risk Assessment Priorities" process, information from international programs, new relevant information with unknown commercial status or where increases in exposure could be of concern, etc.
When considering substance identity, companies may refer to Chemical Abstract Service Reference Numbers (CAS RN), masked names, accession numbers, common names, CI references and the UVCB descriptions

11. Reminders
Companies are legally required to respond if they meet all reporting criteria
E.g., quantity and concentration thresholds, reportable activities, reporting years, categories of manufactured items
Companies must provide the information that is available to them or to which they are reasonably expected to have access
Check with suppliers, SDSs, product data sheets, etc.
No testing or studies are required to comply with the Notice
Information that is considered to be confidential under the criteria outlined in CEPA, will be protected
Companies owning more than one facility must submit a single response
Companies must use the online reporting tools to submit their response(s)
Guidance for reporting to the Notice, provide voluntary information, work collaboratively, etc. is available online

12. Exclusions A substance “in transit” through Canada
A substance that is, or is contained in, a hazardous waste or hazardous recyclable material
Substance, or mixtures/products containing the substance that are registered under:
Part 4 substances for which information under the New Substances Notification Regulations has been provided
Information previously submitted to the Government of Canada may not need to be resubmitted
Tin fluoride (CAS RN ) contained in dental care products/mixtures
Pest Control Products Act
Fertilizers Act
Feeds Act
Seeds Act

13. Information Requirements
Not all of the questions apply to all substances and activities. Applicable scope for each question is detailed in the Notice, guidance document and also through the online reporting tools
Past activities:
Indicate whether the substance was manufactured or imported in 2012, 2013, 2014, 2015 (Y/N)
Quantity and concentration (if applicable) thresholds apply for each year (> 100 kg, ≥ 0,1 w/w%)
When responding, companies will be asked to confirm the reporting year (either 2014 or 2015) for each substance
Facilities and NAICS codes:
Indicate the name and address of their facilities and corresponding North American Industry Classification System (NAICS) code(s)
Should report on their own Canadian facilities only, and not customers’ facilities

14. Information Requirements - continued
Quantities:
Indicate the total quantity of the substance imported, manufactured or exported
Function and exposure:
Each applicable Substance Function Code (U Code) and all corresponding Consumer & Commercial Codes (C Code) for the known or anticipated final goods containing the substance
For each combination of U & CC codes, report the quantity and whether the final good is intended for use in commercial and consumer activities and for use by or for children < 14 years of age
Customers:
Report the name, city and province of 10 persons in Canada, to whom the largest quantity of the substance above 100 kg was sold and to indicate the quantity sold to each person
For substances present in finished goods:
Report the categories of manufactured item, as well as each applicable C code for the known or anticipated manufactured items, followed by whether the manufactured items is intended for use in commercial or consumer activities and for use by or for children < 14 years of age

15. Part 2: Walkthrough of the Online Reporting Tools HTML & Excel

16. How to submit
All submissions must be submitted online via the CMP reporting module of ECCC’s Single Window
Online tool allows for reporting flexibility:
Full online HTML reporting
Partial online HTML reporting combined with Excel-based application
Upload of supplementary documents
Sections to be completed will be determined by initial questions answered under “Substances to Report” and “Sections Applicable”
Online reporting is mandatory

17. Submitting via Single Window
ECCC’s Single Window:

18. Submitting via Single Window

19. Submitting via Single Window
First time user?
Guidance document for help setting up your account:

20. Submitting via Single Window

21. Submitting via Single Window

22. Excel Online Reporting

23. Reporting Dashboard
2017 Inventory Update

24. Reporting Dashboard

25. Identification

26. Substance Selection
Step 1
Step 2

27. Substance Selection 27

28. Uploading the Template

29. Instructions

30. Step 1 – Sections Applicable
Populated from HTML application

31. Step 1 – Sections Applicable
Populated from HTML application

32. Status

33. Step 2 – Summary
Scroll to the right

34. Step 2 – Summary (Section 5)

35. Step 2 – Summary (Section 7)

36. Step 2 – Summary (Section 10)

37. Step 2 – Summary (Section 10)

38. Step 3 – Section 6
Facility Info
NAICS Codes

39. Step 4 – Section 8 alone, mixture, product

40. Step 4 – Section 8 alone, mixture, product

41. Step 5 – Section 9 Canadian Customers

42. Step 5 – Section 9 Canadian Customers

43. Step 6 – Section 10 Manufactured Items ONLY

44. Completed Excel-Based Form

45. Substance Selection 45

46. Uploading the Form

47. Uploading the Form 1 2 3 4

48. Document Upload

49. Submitting completed submission
2017 Inventory Update

50. Submitting completed submission2 1
Very important to make sure that you have received a “Confirmation of Submission” from 3

51. Useful Links Section 71 Notice:
Guidance Document:
List of substances included as part of the 2017 IU:
Inventory Updates Web Page:
Single Window:
Single Window User Guide:
CMP Online Reporting How-to-Guide:

52. Contact Us
Substances Management Information Line Chemicals Management Plan Gatineau, QC K1A 0H3
Telephone: /