1. Riding the Wave of Innovation
Using Import (Spreadsheets)
Jack Fritz
Senior Application Specialist

2. How can Spreadsheets help?
Converts data from an outside source and creates usable import data file
One time setup so that the spreadsheet can be used multiple times
Redundant information is entered in one place
Quickly converts formats that are different from our format

3. Spreadsheet Setup
Input is the file you are obtaining from an outside source
Setup is where you create information that is not in the Input file that is needed for the Import file
File Out is where everything is collected to export to your import file

4. Reviewing Cash Receipts
We will take a quick look at an existing template that we have created
Describe in more detail how the Excel document was created
Describe the 3 tabs and what was done to make them work
This process can be used on several other documents that need to be converted to one of the many import formats

5. Cash Receipt Import Program: FCIMP01S.FMX
Import Cash Receipt file to Excel
Create Set Up tab
Mark out ‘required’ Columns
Create Receipt Layout for CR3
Create formula’s to pull from File In and Setup
Copy formulas for each every line in the receipt file.
Export Layout to CSV/TXT file

6. Cash Receipt – File In

7. Cash Receipt –In Import or past the Cash Receipt in to the File In tab
Make any modifications to the receipt that is needed.
Create a column for Line Number for each line of the receipt

8. Cash Receipt - Setup

9. Cash Receipt –Setup When creating the Setup tab
Create a column with all import fields
Highlight Required fields
Enter Data in column B
Enter in static information that will be used on each line of the import
Link to static data on the File In tab (ex Address) that will be used on each line

10. Cash Receipt – File Layout: Transaction File Imports

11. Cash Receipt – File Out

12. Cash Receipt – File Out Line 1 is your Header.
Line 2 you enter in formulas to look at the file in and setup tabs
File Type:
=IF('File In'!A9>" ","CR3"," ")
This reads as IF there is data on the File In tab, Column A9 then our File Type will be CR3
This will be the base for all Columns of the spreadsheet
Make sure every ‘required’ column has a formula
File – Save As to create your CSV document

13. Other layouts
Chart of Accounts Template
Journal Files JE3

14. Additional Training
If you are interested in other alio WebEx group training sessions, you can view a list of sessions currently available at,
If you prefer one-on-one training, please contact your alio support provider directly for cost and scheduling information.  If you have any questions or concerns, please contact alio support at or by direct to

15. Thank you for Attending!
Discussion
Thank you for Attending!

16. Thank you for Attending!