1. Formatting Worksheets
Excel Lesson 7

2. Formatting
Used to emphasize certain entries and make the worksheet easier to read and understand

3. Headings Row Heading: the number the represents a row
If you click on the row number, it will select the entire row
Column Heading: the letter that represents the column
If you click on the column letter, it will select the entire column

4. Rows and Columns Inserting/Deleting Rows/Columns
When inserting a column, it will insert a column to the left of the selected column
When inserting a new row, it will insert a row above the selected row

5. Row and Column Sizing
When you create a spreadsheet, all of the rows are the same height and all of the columns have the same width
To adjust the row height/column width, the user can drag the boundary up or down, left or right to increase or decrease the size
Boundary: the line between two columns, or the line between two rows

6. Row and Column Sizing Row Height is measured in points
72 points is equal to 1 inch
Default row height is 15 points
Row height can go up to 409 points
Column width is measured in characters
Default column width is 8.43 characters
Column width can go up to 255 characters

7. White Space Area in a document in which no objects and/or text appear
Aids in readability

8. Hiding Columns/Rows Do not appear on the screen or when printed
Can be unhidden
Columns can be hidden by setting the width to zero

9. Themes
Document Theme: a predefined set of colors, fonts, lines, and fill effects (John Wiley & Sons, Inc., 2012)
If a theme is applied to a workbook, it will override the colors and styles that were previously applied to it
Themes can be customized

10. Worksheets Appearance
Gridlines: the lines that display around worksheet cells (John Wiley & Sons, Inc., 2012)
Display onscreen, but are not printed
Can choose to print them on the Page Layout Ribbon
Background: the background of a worksheet can be modified (pictures can be set in the background)
Will not print
Will not display if the workbook if saved as a webpage

11. Worksheet Appearance
Row and Column headings can be printed on a document

12. Print Preview
Allows the user to preview how the document will look once printed

13. Print Titles
Allows the user to repeat the headings on every page of the printout

14. Headers/Footers
Header: A line of text that appears at the top of each page in a document (John Wiley & Sons, Inc., 2012)
Footer: A line of text that appears at the bottom of each page in a document (John Wiley & Sons, Inc., 2012)
Microsoft Excel offers 6 boxes in which the user can insert a header and footer
Top Left, Top Center, Top Right, Bottom Left, Bottom Center, Bottom Right

15. Headers/footers Graphics can be inserted into headers/footers
Can mimic a watermark (John Wiley & Sons, Inc., 2012)
A watermark is a graphic that is faded and usually appears behind text
Watermarks cannot be seen in Normal View, only in Page Layout View
Predefined text, such as page numbers can be inserted into Excel

16. Page Break Preview
Page Break Preview: A window that displays a full-page view of a worksheet just as it will be printed (John Wiley & Sons, Inc., 2012)
Page Break: A divider that breaks a worksheet into separate pages for printing (John Wiley & Sons, Inc., 2012)
The page breaks can be manually adjusted so that certain columns/rows will appear on a certain page by dragging the dotted blue line in Page Break Preview

17. Freeze Panes
Allows the user to view headings when scrolling through a spreadsheet

18. Worksheet Appearance
Margins: blank portions of a page that fall outside the main body of the printed document

19. Worksheet Appearance
Worksheet tab colors can be changed and can be placed in a different order
Scaling: shrinking or stretching printed output to a percentage of its actual size (John Wiley & Sons, Inc., 2012)
Orientation: specifies the direction a worksheet appears on a printed page (John Wiley & Sons, Inc., 2012)
Portrait: Taller than wide
Landscape: Wider than tall

20. Source
Microsoft Official Academic Course Microsoft Excel John Wiley & Sons, Inc., John Wiley & Sons, Inc. (2012). Microsoft Official Academic Course Microsoft Excel 2010, Exam