1. NOAA Central Library
National Oceanic and Atmospheric Administration
XML MARCs the Spot: Mapping multiple metadata standards for consolidated use in an institutional repository
By Jennifer Fagan-Fry and Sarah Davis
LAC Group on assignment at the NOAA Central Library

2. About the NOAA Institutional Repository
White House Office of Science and Technology Policy (OSTP) Memo
Feb. 2013
“required every agency that conducts over $100M in research annually to create a plan to make the data and publications from this research freely available to the public”
NOAA PARR Plan
NOAA’s response to the OSTP memo for data and publications
Calls for creation of Institutional Repository
Responsible party: NOAA Central and Regional Libraries
Collaboration with the Centers for Disease Control and Prevention (CDC)
August 2015
Based on their CDC Stacks Repository System
Fedora/Islandora
IR provides access to:
NOAA publications
Technical memorandum, reports, atlases, professional papers, etc.
Peer-reviewed journal articles authored by NOAA employees
NOAA Central Library
National Oceanic and Atmospheric Administration

3. CDC Stacks Metadata Requirements
Metadata Schemas: NOAA vs. CDC
Trying to Fit a Square Peg in a Round Hole
NOAA Metadata Sources
EndNote → → Excel Template
MARC 21 → → MarcEdit →→ XML
CDC Stacks Metadata Requirements
“One Size Fits All”--one system to accommodate multiple agencies
MODS:
Converted to MODS after ingest
NOAA Central Library
National Oceanic and Atmospheric Administration

4. Challenges: Mapping Issues
793 fields
Multiple uses in catalog and in IR
Made differentiating them difficult
Use of indicators
$a Line office/Program facet
793 0_ $g Document type
Dates
Fixed vs. 260 vs. 264
260 $c = <dateIssued> → Sort by: Date
CDC had not switched to RDA
Impacted Published Date facet/display and sorting functions
Fixed field → Facet Display (Published Date)
264 $c → <dateIssued> → Sort by: Date
260 $c still valid for AACR2 records
NOAA Central Library
National Oceanic and Atmospheric Administration

5. Challenges: Display Issues
Supporting files
File name vs. 856 $z
Removal of duplicate entries
Done in MARCEdit
Facets
Standardized language for 793 fields
IR caused change to our cataloging practices to help streamline the process
793 0_ NOAA online document (NMFS) CHANGES TO NMFS (National Marine Fisheries Service)
85640ǂu
ǂz Document online in PDF via the NOAA Central Library (1 MB)
8564 ǂu
ǂz Document online in PDF
NOAA Central Library
National Oceanic and Atmospheric Administration

6. Challenges: Excel Ingests
Template problems
Mapping issues
Journal title is joined with volume and issue and mapped to Series
Terminology differences
e.g. EndNote “keywords” ≠ Stacks “keywords”
Custom fields
From EndNote to MODS
e.g. Line Office and Program metadata mapped to Corporate Author field
Using Excel for metadata only ingests (no digital object)
Embargo periods
Requires adding XML after ingest but prior to pushing live; each item is individually edited
Publisher link requirements
Some items contain document and publisher link, some have only link
Display issues
Journal title, volume/issue and pagination do not display
NOAA Central Library
National Oceanic and Atmospheric Administration

7. Challenges: Excel Ingests
EndNote record
Exported in custom output style
Title ⇨ Journal ⇨ Abstract ⇨ Custom 2 ⇨ Keywords ⇨ Author ⇨ Reference ⇨ Type ⇨ Year ⇨ URL⇨ Pages ⇨ Volume ⇨ Number ⇨ DOI ¶
Becomes Excel entry
Ready for ingest
… but may need additional editing in XML
NOAA Central Library
National Oceanic and Atmospheric Administration

8. NOAA Central Library
National Oceanic and Atmospheric Administration

9. Questions? NOAA Central Library Jennifer Fagan-Fry
National Oceanic and Atmospheric Administration
Questions?
Jennifer Fagan-Fry
Sarah Davis