1. Spreadsheet Operations
Excel Obj SS Operations Ppt. #5

2. Spreadsheet Operations— increase . . . . .
the efficiency of data entry
the performing of calculations, and
the presentation of information.

3. Types of Spreadsheet Operations
Sorts
Primary Sort
Secondary Sort
Freeze Panes
Fill Series
Print
Print Preview
Print a Selection
Linking and Embedding
Target
Source

4. Sorts
A Sort is used to arrange data in alphabetical or chronological order
data can be sorted in
Ascending or Descending Order
Examples of:
Alphabetical order—Ascending A to Z
Alphabetical order—Descending Z to A
Numerical order—Ascending 1 to 10
Numerical order—Descending 10 to 1

5. Sorts Primary sort – indicates the primary sort range
of data (i.e., last name)
also known as a single sort
Secondary sort – indicates the next sort range of date (i.e., first name)
also known as a multiple sort
Examples of primary and secondary sort:
Smith, Chris
Smith, Ryan
Stevens, John
Can you answer this question?:
Mr. Smith sorted the student athletes in order by GPA, last name, first name, and homeroom.
GPA is an example of which part of the sort operation?
_________________________

6. Freezing Panes
Allows the user to work in multiple areas of a large spreadsheet and focus the view on specific cell ranges.
Freezing Panes allows the row and/or columns labels or titles to remain stationary on the screen while you scroll.
Examples:
(1) John arranged his spreadsheet so that he could view the cell range B1:B10 and Row 3 while he worked in cells on Row 180.
He would Freeze the Panes so he could see Row 3 and Row 180 at the same time.
(2) If Sue wants to keep rows and columns visible so they don’t scroll off the screen as she moves around on the worksheet, she would use the Freeze Panes operation.

7. Fill Series
used to fill a column or row with consecutive data
Examples:
the days of the week
Months of the year
numerical numbers
such as, check numbers that were deleted from a spreadsheet
Important: these cell must be adjacent (next to each other)

8. Fill Handle
the Fill Handle is used to create the continuation of a data series.
The Fill Handle is the square located at the bottom right of the cell.
Click and drag on the Fill Handle to complete the series

9. Fill Examples
Date Series
Months Series
Years Series

10. Printing a Spreadsheet
Printing is used to provide a hard copy.
Print preview is used to view how data is represented on paper.
Print a selection is used to print a portion of a spreadsheet

11. Printing Options Portrait — paper taller than wide
To print all of the column headings
at the top of each page:
File, Page Setup, Sheet, Print Titles
Portrait — paper taller than wide
Landscape — paper wider than tall
To print with or without gridlines
or with or without row and column headings:

12. Linking and Embedding
Linking and/or Embedding are used to integrate spreadsheet data with other software applications.
Two items needed for either process:
Target document
Source document

13. Linking Linking maintains a connection between two files or objects:
1. the Source in which it is created
2. the Target into which it is inserted
The linked object in the Target file will be updated when the Source file is updated.
Example: A word processing document (target) may contain a link to a spreadsheet (source) that will update anytime the spreadsheet data is edited.

14. Embedding
Embedding does NOT maintain a connection between two files or objects:
the Source in which it is created and the Target into which it is inserted are NOT linked and do NOT have any type of connection.
Unlike a linked object, once embedded, the object becomes part of the Target file (sometimes called Destination file).
Changes you make to the embedded object in the Target file are NOT reflected in the Source file.

15. Embedding examples:
An embedded spreadsheet is converted into a graphic image when placed in a Target document and does NOT change to reflect edits made at the Source.
(2) To ensure that an object does NOT change in a word processing document when it is edited in the spreadsheet of its original creation, the object must be embedded in the word processing document.