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FMSuite Open Documents Analysis/Review FMSuite Team James Mason - PM

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Presentation on theme: "FMSuite Open Documents Analysis/Review FMSuite Team James Mason - PM"— Presentation transcript:

1 FMSuite Open Documents Analysis/Review FMSuite Team James Mason - PM
Joanne Bell Patrick Gray David Pohl March 2016

2 Agenda Account Management Login Self Registration Open Documents
Org. Criteria DEAMS Impact (FMSuite v2.0.2) Data ODA Inbox Document Editor MORD Review How it works MORD Metric TAR Updates

3 Account Management Login Screen
CAC Only Self Registration Help Desk Information

4 Account Management Self Registration
Step 1: User Profile Upload DD2875 CAC EDIPI # & Step 2: Select Organization Drill Down Search Step 3: Confirm & Submit (not shown)

5 Open Documents Organization Criteria
Organization Realignment Air Force Installations MAJCOMS/COCOMS DFAS MICP – No Criteria FMSuite Criteria Example “Parents” criteria will be visible Recommended Structure (Criteria): 1st level – Installations/Basel level (Site code or OAC/OBAN for ANG) Note: This will be accomplished by the FMSuite PMO as part of Step 1 - Realignment. Do NOT modify Base Level information! Contact the Customer Support Team if there are any issues 2nd level – Host/Tennant units directly under the Base (OAC/OBAN, PEC) 3rd level – Subordinate/Child units (OAC/OBAN, PEC, RCCC) Note: With the pending implementation of DEAMS data and DEAMS fund cites, the PMO recommends not going beyond this level for Organization Criteria. MAJCOMS ODA – ODA role at MAJCOM only. TAR – TAR Role for each ALO at their base.

6 Open Documents DEAMS Impact – Data
DEAMS DATA COMING SOON!!! FMSuite will receive General Ledger transactions with the following USSGL account codes Transactions will be summarized into Open Documents by: Document Number, Program, Expenditure Organization, & Fund FMSuite will be pre-populated with all DEAMS historical transactions. Once complete, FMSuite will receive daily files (similar to GAFS files today) Direct Balances Types Balance USSGL Commitments 470000 UOO 480100 Advances 480200 AEU 490100 AEP 490200 Reimbursable Balances Types Balance USSGL UFCO 422100 UFOC 422200 FCOU 425100 FCOC 425200

7 Open Documents DEAMS Impact – Inbox
New ODA Inbox Combines GAFS & DEAMS Documents in one inbox Transition to SFIS data elements Org. Admins will need to update organization criteria for SFIS! Filters & Layouts Flagged Docs - Many fields in DEAMS are Flex Fields that allow user entry without validation. FMSuite will flag transactions that appear to be abnormal (i.e. 4 digit CSN) Filters – FRRB top priority to allow multiple filters to be applied. DRAFT

8 Open Documents DEAMS Impact – Doc. Editor
New GAFS Document Editor Document details with balances Tabs remain the same DRAFT Modified slightly to be more consistent with DEAMS Document Editor. Key fields: Doc #, FSR, PSR, DSR

9 Open Documents DEAMS Impact – Doc. Editor
New DEAMS Document Editor Document details with balances Details tab with contracting and transaction details DRAFT Key Fields: Doc #, Program, Exp. Org, Fund Details Section DoDACC Info if relevant Transaction Summary – Expands to show detailed transactions DRAFT

10 MORD Review How it Works
Administration FMSuite systematically open/closes the review and selects the MORD documents based on criteria Roles MORD Reviewers (Resource Advisors) Need MORD Reviewer Role to same organizations with ODA User Role Responsible for reviewing and coding MORDs (similar to TAR) MORD Approvers (FMA office) Need MORD Approval Role only at FMA organization Responsible for the completion of the base review Can edit, reject, and ultimately APPROVE documents Metric – Updated nightly directly from MORD Review MORD typically opens on 5th day of month and closes on last day of month Simplified process…Reviewers review, approvers approve. Done! Roles are typical for an organization, not required.

11 MORD Review MORD Inbox Inbox
Leverages Organization Criteria; No separate distribution to manage! First day of review, you see all MORDs that are in your ODA (assuming it meets the MORD criteria.) Same look and feel as TAR inbox. MORD fields are exact same as TAR fields

12 MORD Review Metric Graphic Representation
Document must have a “validated” review code, and be approved to be considered Validated on metric Information, Options, and Data tabs

13 MORD Review Metric Data Grid Export Summary or Details
Drill Down to document capability (with hyperlink)

14 Pay close attention to how MORD works and provide feedback to PMO
TAR Updates Plan to use MORD Review as baseline for TAR updates Systematically manage review and select documents Remove distribution/rely on organization criteria Add a TAR metric AF & DFAS perspectives Additional Considerations Identify responsible organization (based on subordinate criteria) Dormant Documents sent directly to AF; allows more time to work Code “S” (additional research) restricted to the last 10 days Remove internal suspense dates; too confusing Systematically code documents updated recently for ODA Provide ability to have multi-layer approval. RA>Supervisor>FMA This is key! Pay close attention to how MORD works and provide feedback to PMO

15 Closing Major Changes on the horizon
DEAMS – Scheduled deployment for TAR TAR Updates – Scheduled deployment for TAR Questions?


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