1. FMSuite Open Documents Analysis/Review FMSuite Team James Mason - PM
Joanne Bell
Patrick Gray
David Pohl
March 2016

2. Agenda Account Management Login Self Registration Open Documents
Org. Criteria
DEAMS Impact (FMSuite v2.0.2)
Data
ODA Inbox
Document Editor
MORD Review
How it works
MORD Metric
TAR Updates

3. Account Management Login Screen
CAC Only
Self Registration
Help Desk Information

4. Account Management Self Registration
Step 1: User Profile
Upload DD2875
CAC EDIPI # &
Step 2: Select Organization
Drill Down
Search
Step 3: Confirm & Submit
(not shown)

5. Open Documents Organization Criteria
Organization Realignment
Air Force
Installations
MAJCOMS/COCOMS
DFAS
MICP – No Criteria
FMSuite Criteria Example
“Parents” criteria will be visible
Recommended Structure (Criteria): 1st level – Installations/Basel level (Site code or OAC/OBAN for ANG)
Note: This will be accomplished by the FMSuite PMO as part of Step 1 - Realignment. Do NOT modify Base Level information! Contact the Customer Support Team if there are any issues
2nd level – Host/Tennant units directly under the Base (OAC/OBAN, PEC)
3rd level – Subordinate/Child units (OAC/OBAN, PEC, RCCC)
Note: With the pending implementation of DEAMS data and DEAMS fund cites, the PMO recommends not going beyond this level for Organization Criteria.
MAJCOMS
ODA – ODA role at MAJCOM only.
TAR – TAR Role for each ALO at their base.

6. Open Documents DEAMS Impact – Data
DEAMS DATA COMING SOON!!!
FMSuite will receive General Ledger transactions with the following USSGL account codes
Transactions will be summarized into Open Documents by: Document Number, Program, Expenditure Organization, & Fund
FMSuite will be pre-populated with all DEAMS historical transactions. Once complete, FMSuite will receive daily files (similar to GAFS files today)
Direct Balances Types
Balance
USSGL
Commitments
470000
UOO
480100
Advances
480200
AEU
490100
AEP
490200
Reimbursable Balances Types
Balance
USSGL
UFCO
422100
UFOC
422200
FCOU
425100
FCOC
425200

7. Open Documents DEAMS Impact – Inbox
New ODA Inbox
Combines GAFS & DEAMS Documents in one inbox
Transition to SFIS data elements
Org. Admins will need to update organization criteria for SFIS!
Filters & Layouts
Flagged Docs - Many fields in DEAMS are Flex Fields that allow user entry without validation. FMSuite will flag transactions that appear to be abnormal (i.e. 4 digit CSN)
Filters – FRRB top priority to allow multiple filters to be applied.
DRAFT

8. Open Documents DEAMS Impact – Doc. Editor
New GAFS Document Editor
Document details with balances
Tabs remain the same
DRAFT
Modified slightly to be more consistent with DEAMS Document Editor.
Key fields: Doc #, FSR, PSR, DSR

9. Open Documents DEAMS Impact – Doc. Editor
New DEAMS Document Editor
Document details with balances
Details tab with contracting and transaction details
DRAFT
Key Fields: Doc #, Program, Exp. Org, Fund
Details Section
DoDACC Info if relevant
Transaction Summary – Expands to show detailed transactions
DRAFT

10. MORD Review How it Works
Administration
FMSuite systematically open/closes the review and selects the MORD documents based on criteria
Roles
MORD Reviewers (Resource Advisors)
Need MORD Reviewer Role to same organizations with ODA User Role
Responsible for reviewing and coding MORDs (similar to TAR)
MORD Approvers (FMA office)
Need MORD Approval Role only at FMA organization
Responsible for the completion of the base review
Can edit, reject, and ultimately APPROVE documents
Metric – Updated nightly directly from MORD Review
MORD typically opens on 5th day of month and closes on last day of month
Simplified process…Reviewers review, approvers approve. Done!
Roles are typical for an organization, not required.

11. MORD Review MORD Inbox Inbox
Leverages Organization Criteria; No separate distribution to manage!
First day of review, you see all MORDs that are in your ODA (assuming it meets the MORD criteria.)
Same look and feel as TAR inbox.
MORD fields are exact same as TAR fields

12. MORD Review Metric Graphic Representation
Document must have a “validated” review code, and be approved to be considered Validated on metric
Information, Options, and Data tabs

13. MORD Review Metric Data Grid Export Summary or Details
Drill Down to document capability (with hyperlink)

14. Pay close attention to how MORD works and provide feedback to PMO
TAR Updates
Plan to use MORD Review as baseline for TAR updates
Systematically manage review and select documents
Remove distribution/rely on organization criteria
Add a TAR metric
AF & DFAS perspectives
Additional Considerations
Identify responsible organization (based on subordinate criteria)
Dormant Documents sent directly to AF; allows more time to work
Code “S” (additional research) restricted to the last 10 days
Remove internal suspense dates; too confusing
Systematically code documents updated recently for ODA
Provide ability to have multi-layer approval. RA>Supervisor>FMA
This is key!
Pay close attention to how MORD works and provide feedback to PMO

15. Closing Major Changes on the horizon
DEAMS – Scheduled deployment for TAR
TAR Updates – Scheduled deployment for TAR
Questions?