1. Course Rep Training Session 2017/18

2. Welcome and thanks for signing up as a Course Rep
What this induction session will cover…
How the Course Rep System works
Who’s who and what they do
Your role in the Rep System
What Student Forums are
Meetings you will attend
Where to find information

3. Who am I and who are you?
Name
Year and Course
Why they wanted to be a Course Rep
Any interesting fact – the more random the better!!
In pairs swap the following information so you can introduce each other to the rest of the group:

4. The Rep System University
Partnership between CUSU and Coventry
University
The Rep System is completely student led, giving students more empowerment
An official forum for students to give feedback,
raise issues and ask questions about their course
In place to make sure students get the most of
being at university

5. Structure of Rep System
Vice President for Education
Faculty Rep (1 per Faculty)
School Reps (1 per School)
Senior Course Reps (2 per Student Forum)
Course Reps (unlimited – minimum 1:20)
Students

6. Who’s who and what they do…

7. Vice President for Education 2017/18
Ade Adebanjo
A full time Sabbatical officer from
July 2017 – July 2018
Oversees all Representation and educational matters within SU including Course and Service Reps
Regularly meets with Faculty Reps
Attends high level University meetings

8. 2017/18 Faculty Reps (FR)
Duncan Hookey
Health & Life Sciences Faculty Rep
Salma Farjanah
Business & Law Faculty Rep
Hannah Lawrence
Engineering, Environment & Computing Faculty Rep
Jonathan Banton
Art & Humanities
Faculty Rep
Faculty Reps oversee all course representation in their Faculty and work closely with School Reps, Faculty Staff and the Vice President for Education

9. Vice President for Education
School Reps
Vice President for Education
Faculty Rep
(1 per Faculty)
School Reps
(1 per School)
Senior Reps
(2 per Student Forum)
Course Reps
(1 Rep for every 20 students - unlimited)
Students
One per school, so there will be different
numbers in each Faculty (B&L – 4, A&H – 3,
EEC – 3, HLS – 3)
Elected out of all Senior Reps in that
school using an on-line election in early
November
Liaises with the Faculty Rep and other Senior
Reps in their School
Run School Rep meetings
Communication link for Faculty staff on
school specific matters

10. Vice President for Education
Faculty Rep
(1 per Faculty)
School Reps
(1 per School)
Senior Course Reps
(2 per Student Forum)
Course Reps
(1 Rep for every 20 students - unlimited)
Students
Senior Course Reps
Chair or Minute Student Forums
Attend other faculty meetings/committees
Liaise with academic staff from their
Student Forum group of courses
Keep in regular contact with Course Reps
Work closely with the Students’ Union

11. Vice President for Education
Course Reps
Vice President for Education
Faculty Rep
(1 per Faculty)
School Reps
(1 per School)
Senior Reps
(2 per Student Forum)
Course Reps
(1 Rep for every 20 students - unlimited)
Students
Seek out the views of students on their course
Attend Student Forums (5 per year)
Feedback to students any outcomes from the
Student Forum
Attend School Meetings and All Rep Conferences
Keep in regular contact with the Senior Course
Reps
You can also sign up to be a Module Reps

12. Your role in detail…

13. Seek out the views of students on your course…
This is a really important part of your role, in order for the Rep System to properly represent the views of all the students on your course you need to try to speak to as many of them as possible.. So not just the ones you sit next to!
You can be as creative as you want in gathering your course mates views,
but here are a few suggestions:
Lecture Shout-Outs – make sure your course mates know you are the Course Rep by introducing yourself at the beginning of a lecture and invite them to come and speak to you if they have any issues, questions or feedback about your course
The Feedback Postcard – hand out at the beginning of lectures and collect at the end
Facebook – you can set up a Facebook page where students can message you
Check out the Rep Comms Pack at for more ideas

14. Attend Student Forums (4/5 per year)
In most cases, courses of a similar nature are grouped together to make a Student Forum, so the name of your Student Forum is an umbrella name for these courses.
Who attends a Student Forum?
2 x Senior Reps - 1 Chair and 1 Minute Taker
Course Reps - a minimum of 1 Rep for every 20 students
University Staff – the number of staff present should not outnumber students
Your role at a Student Forum is to give any feedback that you have gathered from other students on your course and take notes of any relevant information so you can feedback to your course.

15. Feedback to students any outcomes from the Student Forum
Again, be as creative as you want but here are a few suggestions:
Lecture Shout-Outs
If appropriate, you can make an announcement at the beginning of lectures
Notices
Print out information and put it up on notice boards in your Faculty, but check with a member of staff first
Facebook
If you have set up a page for your course you can update it after meetings

16. Attend All Reps Conferences (2 per year)
These take place towards the end of every term. As it is a University wide meeting, it is a good meeting to raise any issues that are relevant to the whole University or Faculty at the Faculty break out sessions.
It also provides an opportunity to resolve any long standing issues that have failed to be resolved at Student Forums or other Faculty meetings.
Who attends:
  All Course Reps
Vice President for Education
Senior Course Reps
Vice President for Postgraduate Students
School Reps
Faculty Rep
Rep Coordinator
Dean or Associate Dean

17. Attend School Meeting All Course Reps Vice President for Education
These take place towards the end of every term. As it is a University wide meeting, it is a good meeting to raise any issues that are relevant to the whole University or Faculty at the Faculty break out sessions.
It also provides an opportunity to resolve any long standing issues that have failed to be resolved at Student Forums or other Faculty meetings.
Who attends:
  All Course Reps
Vice President for Education
Senior Course Reps
Vice President for Postgraduate Students
School Reps
Faculty Rep
Rep Coordinator
Dean or Associate Dean

18. Keep in regular contact with Senior Course Reps
Contact the Senior Reps if an issue is brought to you and you are unsure of
what course of action to take
Let a Senior Rep know if you will be raising a serious issue at the Student
Forum
If you can’t make a Student Forum, a Senior Rep with your apologies
and pass any feedback you have to them so they can raise it on your behalf
Check your regularly for s from the Senior Reps, for example if
the venue or time of a Student Forum is changed they will let you know

19. Interested in becoming a Module Rep?
We are looking for Course Reps to represent the different modules that make up their course.
What do Module Reps do?
Represent the views of students on a specific module when it is being taught during the academic year
Maintain Course Rep responsibilities
Liaise with Module Leaders and SCR’s on MEQ Feedback
Report feedback for CQEM
If you are interested, please make sure you tick the box on the register and the Reps department will be in touch.

20. If you forget any of this it’s all on the website!
Visit
to find information such as;
Dates, times and locations for Student Forums and Faculty Reps Conferences
Contact details for other Course Reps and Senior Reps