1. Your Brand / Company Presentations
Must have it on PowerPoint WITH printed copy for me please
3-5 mins max
Sell me!!

2. CLASS BLOG!

3. VENUE, MENU & DÉCOR
May 29 – CLASS 2

5. WHAT TO LOOK FOR IN A VENUE THE SITE VISIT
Initial impression (gathering information via website, and/or phone)
Location
First in-person impression (how do they welcome you?)
Parking & coat check (wheelchair entrance)
B&G / Wedding Party arrival / Green Room or Bridal Suite availability
Ceremony option onsite (all things ceremony)
Separate space for cocktail hour (all things cocktail hour)
Size / capacity for dining (seated vs. reception)
Staff to guest ratio (seated vs. reception) - what is the norm?
Standard service timing (how long does dinner take?)
Venue Rep over-all presentation, preparedness, feeling…the site-visit!!
Floor Plan, sample cost estimate, pricing package, etc.
Follow-up by venue rep
Create a pro & con list
Think of the day in chronologic order (assists you in ensuring everything is covered)

6. Nitty Gritty Venue Questions
AV included? If yes, what and cost?
Vendors
Power / Tech capabilities
Tasting
Access time for setup
Who is in charge on day of
Load in/out
Staffing – from where?
Noise restrictions (if outdoor aspects)
Rentals required
End time / bar closed
Cancellation policy
Photo permit
Security
Insurance
Restrictions

7. BEVERAGES & WINE Get an estimate!! Custom tailoring to clients needs
How does the bar work? Price/person package or consumption?
Clear, transparent pricing
How does bar service work?
What’s included?
Water service
Cash bar (faux pas )
Cap / cut-off
Wine – can I bring in my own? Corkage? Venue list?
Shots / shooters
What does the venue do if someone is intoxicated?
Pour size – how many glasses in a bottle?
How does wine service work – poured or bottles dropped?
Champagne / Sparkling Wine for Toasting – ½ pour or full pour? Refills permitted?
What’s important to guests – what do they like to drink? Cultural elements

8. Don’t forget to think about the non-drinkers 
Summer Weddings
Dry Weddings
Brunch / Lunch Weddings
Tight Budget Weddings

9. Venue $$$$ Questions (besides F&B)
Sample cost estimate!!!! Best to get before you short-list/visit a venue
Additional fees (outside of F&B) – incidentals
Room rental
Ceremony + ceremony chairs
Insurance
Rentals
Staffing
Cake service
Linens
ETC
What is included / what is not included?
What does the venue do for you?
When is it appropriate to negotiate?

10. O&B EVENT PACKAGES

11. DÉCOR & AESTHETICS
What does the venue supply? Complimentary or additional fees? What does it look like?!
From arrival to dinner/dance – think in chronological order
“Reception / Arrival” tables >> first impression for guests!! Florals, personal touches, card box, guest book, seating chart / escort cards (who is responsible to setup)
Washrooms!
Outdoor space? Weather back-up plan
Ceremony >> aisle runner, chair tie-offs, florals to frame B&G, signing table, church, music, microphone, programs, reserved seating cards
Cocktail hour >> candles, florals, cruiser tables, music, personal touches, food station, beverage station
Dinner & Dance >> linens, candles, centrepieces, head-table, cake table, dance floor, lighting, podium, microphone, DJ/band, draping, personal touches, printed menus, table #’s…
Slide-show
Try not re-invent the venue (unless it’s a blank space), work with what you are given…

12. DÉCOR / DESIGN / EXTRAS
What does the venue recommend? What looks good in the space?
Entertainment (Sole Power Productions)
Restrictions?
Ice-sculptures
What vendors are familiar with the venue / space?
Linens, draping, tent
Lighting / AV
Florist
Dance floor décor
Stationary & Signage
Themed stations (food & beverage)
Personal touches
Cake, cupcakes, cheese-wheel “cake”, croquembouche, sweet/candy table(s)
Designer (re-inventing the space, take it to the next level)
Rental furniture; bars, tables, chairs, lounge furniture, throw pillows, etc.
DIY 

13. Assignment 2 – Story Board/Book (digital)
Must be a match for your couple
Your “couple” will be ed to you this week (yours for the rest of semester  )
Use wedding magazines, images from the web, colour swatches, etc.
Think about all the elements of a wedding – from the dress to food & drink
Theme? Look? Feel?
What inspires you? Make it yours
Due June 26 & PRESENTED in class

14. Groups for Final Project
Who’s with who?
Delivery of couples >> via this week, this is your couple for rest of semester
How you respond is your quiz >> communication! 1st Impression!!
Compel me to want to meet & hire you

15. AN ACTUAL SITE VISIT!!! Class trip!
Jump Restaurant >>

16. Next Class – June 5 Vendors: Entertainment, Photo/Video & Personal
Guest Speakers:
Edan Kaufman, Sole Power Productions
Frances Weig, Mango Studios
Opportunity to work on storyboard in class (BL to bring in wedding mags)