1. Module II.1 Stocktaking Trainer: [Name]

2. Overview of this module
Relevance of stocktaking
Using the stocktaking results for the NAP process
Subjects of stocktaking
Stocktaking methods
Examples of stocktaking
Prepare a stocktaking
Provide an overview of the content of the presentation, starting with “Objectives of the module” (see next slide).
If you find it useful, you may use this field to insert notes – but only sparingly, please!!

3. What can you expect to learn from this session?
Get to know different methods for stocktaking
Learn how to use the results of stocktaking exercises for developing the NAP process
Reflect on planning capacities in your country
List two to four learning objectives of the module.
What would you like each participant to know and be able to do when he/she has completed the module? Make the participants clearly understand the intended learning outcome and the relevance of the topic.

4. Relevance of stocktaking
The NAP process is a complex task
Making use of already existing work saves resources
Stocktaking identifies existing building blocks:
Identify and assess the nature and scope of adaptation planning
Identify vulnerabilities
Identify entry points
 Identify the point of departure for the country's NAP process
The NAP process is a complex task. It can involve many sectors, stakeholders and even planning levels (national to local).
To save resources and to achieve the objective “to integrate adaptation into development planning”, countries can make use of already existing work, i.e. experiences, planning structures and capacities.
Stocktaking assists in identifying already existing building blocks and thus the point of departure for the country's NAP process:
Identify and assess the current nature and scope of adaptation planning in the country
Identify vulnerabilities
Identify entry points for embarking on the NAP process

5. Using the stocktaking results for the NAP process
Stocktaking provide overviews and help to identify gaps and needs:
Understand relevant actors and their roles better
Show existing adaptation initiatives and their potential
Determine capacity levels for effective adaptation
Provide an overview of existing data and information
Current situation Intended state
How to go from here to there? (Roadmap)
Stocktaking results provide overviews and help to identify gaps and needs:
Provide an understanding of relevant actors, existing collaborations and assist in determining the actors’ roles  We will have a look at this special stocktaking and a respective methodology for the analysis, in module II.2 “Institutional set-up”
Show existing adaptation initiatives, assist in examining their potential for the future, and to build on ‘good practices’
Determine capacity levels for effective adaptation and identify potential areas of strategic interventions to strengthen capacities
Provide an overview of existing data and information on climate impacts and vulnerabilities and identify gaps to be closed
Figure: So we start with analysing the current situation. The NAP process will assist in envisioning the intended state. When we use the raodmap to get from the current situation to the intended state, the analysis of the stocktaking will show us where gaps are to fill and needs are to satisfy.

6. Subjects of stocktaking
Policy and planning framework for adaptation
Institutions and stakeholders
Capacities for planning and implementing
Availability and accessibility of climate and vulnerability data
Availability and accessibility of resources and funds
Adaptation initiatives and adaptation measures
In order to prepare for planning the NAP process, it could be relevant to take stock of the following subjects
Policy and planning framework for adaptation  Planning documents describing the planning procedure, technical staff in planning ministries or parliament
Institutions and stakeholders (again, we will do this in the next module II.2)  Technical adaptation experts on the ground, staff in ministry of environment, staff in ministry of planning, overview document such as National Communication (check institutions mentioned in there)
Planning and implementing capacities  Participator capacity assessment
Availability and accessibility of climate and vulnerability data and information  Staff in Meteorological Services and affiliated ministries, Studies from diverse range of actors (NGOs, development partners, ministries), if applicable large adaptation programme such as PPCR, other GEF projects
Availability and accessibility of resources and funds  Staff in ministry of planning and/or finance, staff in ministry of environment, studies on climate finance readiness, CPEIRs
Existence and status of adaptation initiatives and implemented adaptation measures, as well as their impacts  if applicable large adaptation programme such as PPCR, other GEF projects, national and international project databases (e.g. ci:grasp, AfricaAdapt, etc.)

7. Stocktaking methods Desk studies Literature reviews
Analysis of ‘grey literature’
Surveys with questionnaires
Individual interviews with experts (e.g. NAP Align)
Stakeholder or expert workshops (e.g. SNAP)
Combined methods, e.g. desk studies and interviews / focus group discussions
 Resources needed differ depending on method!
Combined methods are best!
Results should always be reflected with stakeholders in a participatory manner, e.g. through validation workshops.
Depending on the method, obviously the resources (financial, personnel, time, planning and implementation) differs.
The overview on the slide is listed according to increasing costs. For instance, desk studies could be done by one expert within a few weeks. Surveys with questionnaires might take a bit longer (development, sending, sending reminder!, analysis, report) and returns might not be many. Stakeholder workshop could be faster, but you will need a good facilitator and rapporteur to elicit the necessary information.

8. Examples of stocktaking: adaptation measures, Mexico
! Refer to SNAP tool exercise that will be carried out later.
This is an example from Mexico. Before planning and programming adaptation, different sectors where asked to provide information for an “adaptation action inventory”.
It provides a description of the region and cc impacts (i.e. sector, region, cc impacts in the region, climate stimuli, socio-economic description of the region, cc impact chain). It also describes in detail the measure and how it reduces vulnerability or improves adaptive capacity.

9. Examples of stocktaking: Niger
D. Reporting, Monitoring and Review
Coordination and communication needs
Monitoring system
Knowledge capitalization
A. Laying the groundwork and addressing gaps
NAP process not yet launched
Coordination and ownership needs
Lack of climate change scenarios
Capacity development
C. Implementation Strategies
Coordination and ownership
B. Preparatory Elements
Lack of technical skills/expertise
Source: :
Within the stocktaking for NAP in Niger, initial stocktaking has been conducted and displayed according to the Elements in the NAP Technical Guidelines (produced by the LEG). This is displayed in the Powerpoint. Further steps that were taken from this stockstaking included a line up of the oppurtunities and challenges for the NAP process in Niger, as well as the assessment of the policy level, the institutional level, and the skills level (management and technical skills were considered). Furthermore a first roadmap was produced, using the Workstreams of the NAP Technical Guidelines as an example for the roadmap‘s layout.

10. Examples of stocktaking: NAMAs, LEDs, MRV
This is an example from mitigtion. In a “simple” word document, different mitigation activities (e.g. NAMAs – National Appropriate Mitigation Actions), strategies (e.g. LEDs, Low Emission Development Strategies) or monitoring (e.g. MRV – Monitoring Review and Verification of mitigation actions).
A similar file could be produced for adaptation.

11. Prepare a stocktaking
Purpose: What is the purpose and subject of the stocktaking? What do you expect to learn from it?
Data collection: What are possible sources of information? How to collect the information?
Resources: Is it achievable in the given time frame and with the available resources?
Evaluation and documentation: How should the data be evaluated, documented and made available? (e.g. reports)
Visualization: How should the results presented in a (visually) appealing manner to politicians and other decision-makers? (e.g. diagrams)
Purpose What is the purpose of the stocktaking? What do you expect to learn from it? What is the subject of the stocktaking? Initial stocktaking vs. stocktaking of progress made (>regularly) Note to the trainer: Come back to this slide during the case work!

12. Exercise step A: short version of the Stocktaking for National Adaptation Planning (SNAP) tool
Matrix II.1.1 provides an excerpt of the 21 test questions of the SNAP tool.
You are invited to rank each test question for your own country situation.
Please, also mention an example for each line justifying your ranking.
Work in sub-groups and write down your results on cards provided

13. Exercise step B: Strengths, weaknesses, opportunities and threats (SWOT) for the further NAP country process
The moderator jointly with you will deduct findings of key importance for the further NAP process and condense them to strengths, weaknesses, opportunities and threats along the SWOT scheme in Matrix II.1.2

14. Imprint
Published by Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH
Climate Policy Support Project
Dag-Hammarskjöld-Weg Eschborn, Germany T F
Contact E I
Responsible Till Below and Nele Bünner, GIZ
Authors Nele Bünner
Contributions by
Stefanie Dümig
This presentation is part of a NAP country-level training that has been developed by GIZ on behalf of BMZ and in cooperation with the NAP Global Support Programme (NAP-GSP), in particular UNDP and UNITAR.
The training is designed to support countries in setting up a National Adaptation Plan (NAP) process. It builds on the NAP Technical Guidelines developed by the Least- Developed Countries Expert Group (LEG).
You are welcome to use the slides, as long as you do not alter its content or design (including the logos), nor this imprint. If you have any questions regarding the training, please contact Till Below or Nele Bünner at GIZ. For questions related to the Technical Guidelines, please refer to the UNFCCC’s NAP Support Portal.
As a federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ also engages in human resource development, advanced training and dialogue.