1. Planning Monitoring & Controlling the Maintenance Programme

2. INTRODUCTION Area of coverage
Production of strategic planned maintenance program
Preparation of assets register
Strategic maintenance monitoring & control systems

3. Discuss
Discussion:
CAFM system significantly reduce the time and effort involved in reviewing and updating asset registers.
What other significant benefits can CAFM bring?

4. Points to think about Strategy = method or means to achieve
Thus we need to know issues or situations?
Classification of issues?
Affected assets?
Cost incurred or invested??
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5. 5.1 Strategic Planned Maintenance
Producing the programme
Stages
Prepare asset register
Inspection of data
Prioritize the program/project
Plan for long term project & Budget
Plan for building up reserve –sinking fund
Prepare a budget plan

6. 5.1 Strategic Planned Maintenance
Preparing Asset Register
Brand, Model & supplier
Age, Location with the building
Initial cost & other
Traditional : paper based
Current:
Assets register need to be updated & keep it current to be useful and relevant

7. 5.1 Strategic Planned Maintenance
Programme Priorities
Methods of Prioritizing
Degree of exposure / Usage
Age of stock
Importance of the element
Health Safety & Risk
Administrative red tapes
Difficulty involved in delaying

8. 5.1 Strategic Planned Maintenance
Normally classification by Category of importance
Cat 1: Safety, Life and Death
Cat 2: Major or irreversible damages
Cat 3: General breakdown and normal expenses.

9. 5.1 Strategic Planned Maintenance
Preparing for Long term Maintenance & Budget
Quarterly, Half Yearly, Yearly
3 yearly 5 yearly and 10 yearly maintenance
15 & 25 years Cyclical Maintenance Upgrading
Cost associated to the above maintenance program = budget

10. 5.1 Strategic Planned Maintenance
Preparing Reserve
Unforeseen situation
Statutory changes
External environment

11. 5.1 Strategic Planned Maintenance
Preparing for Long term Maintenance & Budget
Quarterly, Half Yearly, Yearly,
3 yearly 5 yearly and 10 yearly maintenance
15 & 25 years Cyclical Maintenance Upgrading
Cost associated to the above maintenance program = budget

12. 5.1 Strategic Planned Maintenance
Preparing Budget Plan
Overall Budget Plan shall include
Budget plan for each maint project
Roll up analysis
Preventive maintenance
Predictive breakdown cost
Preemptive cyclical cost
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13. 5.1 Strategic Maintenance Monitoring & Control
Establishing a system
Stating goals and objectives
Project structure & Work description
Networking
Scheduling
Estimating, costing, & Budgeting
Performance monitoring & Evaluation
Management & Decision making

14. 5.1 Strategic Maintenance Monitoring & Control
Time Planning or Scheduling = process in calculating time of each project from start to finish
Upon agreeing with the basic work sequence, schedules will be use to generate results
Resources
Subcontractor planning
Generate Progress target
Progress Monitoring

15. 5.1 Strategic Maintenance Monitoring & Control
e. Provide data for resource levelling
f. Provide data for risk/consequences of delay
g. Allowing risk control
h. Control the what ifs!!
Identification of error & missing info

16. 5.1 Strategic Maintenance Monitoring & Control
Schedule is used for
Duration planning
Replanning & Rationalise
Form draft schedule & budget
2 techniques : Critical Path Management & Program Evaluation & Review Technique

17. 5.1 Strategic Maintenance Monitoring & Control
Schedule is used for
Duration planning
Replanning & Rationalise
Form draft schedule & budget
2 techniques : Critical Path Management & Program Evaluation & Review Technique

18. 5.1 Strategic Maintenance Monitoring & Control
Setting Up Maintenance Department
Factors of consideration
Available budget
Company’s maintenance policy
Long term strategy of the stock
Age, value, historical cost of maintenance
Company outsourcing policy
Technical knowledge of staff

19. 5.1 Maintenance Reporting
Report shall present the followings
Planned & Actual Work
KPI on PM, CM & Utility
Observations & Recommendations
executive summary