1. Commit and Adapt with Whole Mine Schedules (Weekly, Daily, Shiftly)
powerfully simple work management
With a well thought out plan in supervisors’ hands and a clear view of how crews are performing, Fewzion helps create engaged, productive workforces that plan their work and work their plan to safely deliver results each and every shift.
Commit and Adapt with Whole Mine Schedules (Weekly, Daily, Shiftly)
Topic
Timing 1
The weekly & 24/48 hour schedules
20 minutes 2
Shift Schedule
10 minutes

2. Weekly Whole of Mine Plan
Weekly Planning and Review System
Fewzion enables effective planning behaviours so that work is ready to be executed on each shift
Day / Shift
11. Improvement actions captured then planned
10. Daily process review meetings using reports
12. Weekly review meetings
3. Update Roster and Leave spreadsheets
2. Update weekly maintenance schedule
16 Week / Monthly Plan
4. Update equipment plan in Fewzion
9. Shift is run and closed out
Weekly
Planning
1. Consider monthly targets and budget
24/48 hour schedule
Weekly Whole of Mine Plan
8. WoM Shift Schedule / Handover
5. Create weekly process plan, resource balance and approve / decline cross function tasks
Long Term Plan (Theory)
7. 24/48 hour schedule meeting, commit to next 24 hr
6. Weekly planning commitment meeting

3. WEEKLY PLANNING MEETING
Leader Behaviour
Setting Clear Direction
WEEKLY PLANNING MEETING
What does an effective weekly planning meeting look like?
Starts meeting on time with chair and ensures that all process and planning roles are represented.
Confirms pit priorities and maintenance shifts and confirms all plans have been built on these terms.
Confirms all warnings and resource constraints have been addressed before the meeting.
Reviews critical tasks for the pit.
Reviews weekly plan for each process in order of priority and ensures any unforseen issues are identified and addressed.
Makes simple changes to the Fewzion plan on the screen to ensure new plan is possible.
Develops and assigns to a person and plan actions to mitigate potential problems.
Everyone agrees that the plan is possible as documented and commits to achieving it.
Review and commit to the weekly plan
The weekly planning meeting is a critical moment when all process owners (superintendents, coordinators, planners) agree on their plan for the following week.
The meeting should be chaired by the operations manager and probing questions should be asked to ensure everyone is clear about priorities, maintenance shifts, production targets and critical tasks.
Users: Operations Manager, Superintendents, available MSO, Coordinators, Planners.
Where: Planning room
Timing: Weekly the day before the start of the plan.

4. Weekly mine schedule
The weekly mine schedule gives the operational management team a tool to use during the weekly planning meeting to review the plan for each shift and each process.
This page works like the weekly plan but displays each process down the page and each shift for the next week across. Tasks can be dragged and dropped between shifts and processes and KPIS adjusted to meet constraints that have become apparent since the plan was committed to.
All except the most important tasks can be hidden by the “summary view” to simplify the meeting.
Processes down the page
All the shifts for the week across the page
Shift KPI area
Shift resources and equipment area
KPIs for the week
Shift tasks
Overall resource balance for the mine for each shift

5. 24/48 HOUR PLANNING MEETING
Leader Behaviour
Setting Clear Direction
Adapting to change
24/48 HOUR PLANNING MEETING
Review, adapt and commit to the plan in time to solve problems before they occur.
As each day goes by the weekly plan becomes more inaccurate. It is therefore important to review the plan daily 24 – 48 hours before it is expected to happen to ensure we have the best chance of finding and resolving issues. To be successful we must ensure
Production targets are set for the conditions
Tasks are based on the current chainage on the sequence plan
That the people expected to be there will be there (i.e. all leave is accounted for)
Equipment is available (i.e. any breakdowns have been allowed for)
Supplies that are required are available.
Tasks planned by other departments are known and possible.
The Fewzion 24 – 48 hour schedule screens should be used to review the plan in detail ensuring that all issues are resolved and actions to mitigate potential problems are developed and assigned to a person and plan.
What does an effective 24/48 hour schedule look like?
Considers in detail regarding the next 24 and 48 hours all realities such as roof support TARP, sequence tasks, belt moves, maintenance, known issues, supplies, machine availability, planned work etc.
Ensures roster, leave and equipment plans are up to date.
Accepts, declines or replans all shadow tasks.
Addresses all warnings and resource constraints.
Attaches to tasks and shifts, where appropriate, all work orders and work instructions.
All attendees agree that the plan, as it stands, is possible based on all known information.
Users: Production Manager, Superintendents, MSOs, Coordinators
Where: Planning room
Timing: Daily at 2.30 pm

6. 24/48 hour mine schedule
The 24/48 hour mine schedule gives the operational management team a tool to adapt the plan 24 hours before it is due to happen.
This page works very similarly to the weekly plan shows only the next 48 hours across (72 hours on a Friday). Tasks can be dragged and dropped between shifts and processes and KPIS adjusted to meet constraints that have become apparent closer to the point of doing the work.
All except the most important tasks can be hidden by the “summary view” to simplify the meeting.
Choose which process to look at`
Shift KPI area
Shift resources and equipment area
Shift tasks
Overall resource balance for the shift

7. UNDERMANAGER BRIEFING
Leader Behaviour
Setting Clear Direction
UNDERMANAGER BRIEFING
What does a good Undermanager Briefing look like?
Deputies and MSO’s come prepared with edited shift plans after a handover with their off-going shift.
Follow MSO Brief agenda.
Use Fewzion whole of mine shift schedule
Make trade offs to balance resources and equipment against production priorities. Ensure there is no Red on the plan
Identify and capture in Fewzion any new actions / jobs for ERZ Controllers and production areas.
Accountability and leadership drive performance
Setting clear expectations for the team of deputies and ensuring that they and the Undermanager know that what each other are doing is critical to a successful shift.
The Undermanager must run a short focussed meeting to align the team to the critical objectives of the shift. The Undermanager should use the Whole of Mine Shift Schedule and make the necessary trade offs where resource or equipment constraints exist.
Undermanagers should ask questions that get their deputies thinking about their plans for the shift and ways that they can ensure they meet targets and complete all the work assigned.
Users: MSOs and ERZ Controller's
Location: Planning room
Timing: 30 min before start of shift

8. Shiftly mine schedule
The Shiftly Schedule enables planners, undermanagers or deputies to see where work is up to and adapt their plan at the beginning of their shift for the reality of the conditions they expect to experience. This feature means it is always possible to have a shift plan that is able to be completed.
This may be done during a handover, an undermanager briefing session or by the shift coordinator before the shift starts.
Scroll through upcoming and past shifts
Shift KPIs can be changed at the last minute
Shift resources and equipment can be dragged from one process to another or made unavailable
Shift tasks can be dragged and dropped into the next shift
Tasks the user thinks won’t be able to be completed can be dragged into the undermanager’s area for rescheduling
Dragging a person into unavailable brings up a box to enter the reason they are unavailable
Overall resource balance for the shift

9. Incomplete Task Notes
The undermanager should record notes about why tasks wer left incomplete at the end of shift.
The incomplete task note area displays after the shift is finished.
Double click the incomplete task note box to bring up a dialogue box to write a note.
Notes are printed in the undermanagers report.

10. Print the shift plan
Deputies and the undermanager should print the shift plan before the muster and use this plan and any attachments to guide their work throughout the shift.

11. Exercise Contribute to regular meetings
1. Review the weekly schedule and adapt the plan to ensure all shifts are able to be completed with the available people and equipment.
2. Role play the 24/48 hour planning meeting and adapt your plan for a shift where the two previous shifts did not produce.
3. Adapt the shift schedule for a broken down loader in development and the need for an extra fitter in the longwall. Role play the Undermanager briefing session before a shift begins.

12. PROCESS PLANNING HABITS For:______________________
Good Habits
Critical Moments
Strategy to sustain it
Add work to next week’s plan as you think of it during the week. You can always reschedule.
Get your weekly plan done early on Wednesday, run it past everyone in your process area and ensure it is on target for the week.
Resolve all warnings each morning or as they arise to keep a tidy house.
Review progress against the plan every morning and after each shift and find out why.
Talk to the crew underground before the new crew goes to work to ensure you have understood where you are up to, immediately adapt the shift schedule if it needs it and print a new shift plan for the crew.