1. Miami Valley Educational Computer Association
Board of Directors Meeting
March 16th, 2017, 8:30 a.m.

2. Call to Order Call to Order Chairperson, Dean Lynch, Chairperson Calling of the Roll – Recording Secretary, Julie Gibson Additions, Deletions, or Corrections to Agenda Approval of Minutes Approve Minutes of the Regular Board Meeting of February 16th, 2017

3. Communications/Discussion/Action Items
Financial Reports: Monthly reports, comparisons, appropriations
January.
Motion to Approve Financial Reports, Comparisons, Appropriations
MVECA Updates
New Business
Fees
Facilities Planning
Executive Session
Items Requiring Board Action
TBD

4. Ongoing Projects and New Business
Wilmington Network Project – still in progress
Clinton County – and Directory Services, Sheriff, Offsite Backup
Discussions with New Districts – Fairborn, Chillicothe, META, Others*
SunGard Implementation – Northwestern Go-Live January 3rd.
Spectrum (TW) Upgrade – Installed new equipment
RUS Grant (Rural Utilities Service, USDA Rural Development), LACA and East Central Ohio ESC
Fiber projects – Centerville, Kettering, Beavercreek
Hosted Desktop – Miami Trace, SOESC, Antioch College, MVECA
Yellow Springs Fiber – remove single point of failure at high school, water treatment plant
Cedarville Fiber – Greene County Economic Dev., Rails to Trails, Village of Y.S.

5. Projects Continued Hillsboro OnBase GISA Round 2
Miami Trace OSFC Project – Phones, Wireless, Network
Cyber Liability Insurance
Content Filtering – East Clinton, Northwestern, Hillsboro, Wilmington
Clark County (and other Springfield tax exempt) – reprice connectivity (excess fiber capacity)

6. Core Service Comparison
Services
MVECA
SWOCA
MDECA (FY16)
META (FY18)
Student
$5.00
$6.70
$5.90
$15.25
Fiscal
$3.00
$3.80
$4.50
EMIS
$2.25
$1.05
$2.75
INFOhio
$2.50
$2.85
$2.90
Other
$0.00
Total
$12.75
$17.25
$15.65
$18.15

7. PROGRESS BOOK SERVICES
Fee Discussion
Headcounts – Fee Schedule Wording
“MVECA will utilize annual October EMIS data collections to determine the total number of active students tracked and reported by the district.”
IRN
Org Name
Student Grouping
District Relationship
Student Grouping Value
Headcount
Total % of Time / 100
Students Enrolled As of Date
047241
Beavercreek
District Enrollment Headcount 1 --
7760
10/21/2016 2 43 3
258
15.5
Total 8,061
Example from FY17
Name
Head Count
FISCAL SERVICES
SI SERVICES
PROGRESS BOOK SERVICES
SSEM SERVICES
EMIS SERVICES
DataMap
FY16
Proj. FY17
DIFFERENCE
Beavercreek City Schools
$ 23,940.00
$ 39,900.00
$ 37,905.00
$ 7,980.00
$ 7,800.00
$ 25,935.00
$ 160,341.44
$ 143,460.00
$ (16,881.44)

8. Board of Directors
Terms Expiring this year -
Mario
Brad

9. Items Requiring Board Action Other Items
Executive Session
Items Requiring Board Action
Other Items
Next Scheduled Meeting: April 20th, 2017 at 8:30 in the MVECA Training Lab
Assembly Meeting at 9:30
Adjournment
Motion
Thank you!