1. Overview of how Florida’s Workforce System is Funded
GRANTS MANAGEMENT 101
Overview of how Florida’s Workforce System is Funded

2. Workshop Objectives: Participants will gain a better understanding of:
The structure of Florida’s Workforce System
The grants that fund Florida’s Workforce System
Basic federal grant management principles
Florida’s grant management system
The need for program management and financial management to work together

6. Major Workforce Grants
Wagner-Peyser (WP): Employment Services
Granddaddy of all workforce grants (1933)
Establishes a federal-state partnership for employment services (labor exchange) for job seekers and employers
Each Board’s share of funding is based on:
Civilian Labor Force and the # of Unemployed Individuals
Grant funding is an anchor grant used to support infrastructure costs associated with operating the one-stop system
Serves the “universal” customer

7. Major Workforce Grants
Wagner-Peyser Continued:
Services must be delivered by “State Merit” staff
Only “State Merit” staff may directly charge their time to the WP grant (RWB Business Units)
Must be used to provide core May be used for intensive services but cannot be used for training services
DEO staff are assigned to Workforce Boards and are jointly-managed

8. Major Workforce Grants
Workforce Investment Act (WIA): Establishes the structure of the local workforce system
Partnership between local government and the workforce board
Requires an employer-based Board of Directors
Funding is driven by local labor force data
Three separate funding streams: Adult, Dislocated Worker, and Youth

9. Major Workforce Grants
Workforce Investment Act Continued: Adults
Serves all adults age 18 and older
Priority must be given to low-income adults when funds are limited
Triage of Services: Core, Intensive, and Training
State law requires that 50% of funding (combined with Dislocated Worker) is spent on training services (waiver may be obtained)
Grant funding is another anchor grant used to support the one-stop system

10. Major Workforce Grants
WIA Continued: Dislocated Workers
Intended to serve individuals who have lost their job due to a layoff or business closure
The program also serves self-employed and displaced homemakers
State law requires that 50% of funding (combined with adult) is spent on training services (waiver may be obtained)
Funding can be transferred between the Dislocated Worker and Adult funding streams

11. Major Workforce Grants
Workforce Investment Act: Youth
Serves low-income youth ages (those may also be served by the Adult Program)
5% of those served do not have to be low-income if they have a barrier to employment
Funds both in-school and out-of-school programs
Requires the competitive selection of providers
30% of funding must be used to serve out-of-school youth

12. Major Workforce Grants
Welfare Transition (WT) Program:
The WT Program is Florida’s designated work services’ program
Funded by the federal Temporary Assistance for Needy Families (TANF) Block Grant
Provides assistance to applicants to help divert them from going on welfare
Serves: applicants for cash assistance; cash assistance recipients; and transitional clients

13. Major Workforce Grants
Welfare Transition Continued:
Welfare reform added the requirement that recipients of cash assistance work in exchange for benefits
Ensures that cash assistance recipients are engaged in required work activities
Transitional services may be offered to recipients reentering the workforce

14. Major Workforce Grants
Veterans Programs:
Local Veterans Employment Representative (LVER) and Disabled Veterans Outreach Program (DVOP)
Services must be delivered by “State Merit” staff
DEO staff are assigned to Workforce Boards and are jointly-managed
DVOP staff primarily work at one-stop centers to assist Veterans with barriers to employment
LVER conduct outreach to engage employers

15. Major Workforce Grants
Other Workforce Grants: Supplemental Nutrition Assistance Program (SNAP)
Formerly known as Food Stamp Employment and Training Program (FSET)
Serves mandatory Able Bodied Adults Without Dependents (ABAWD) and others who receive food stamps and volunteer for the program
Intent is to provide employment and training services to help recipients get off of food stamps

16. Major Workforce Grants
Other Workforce Grants: Reemployment Assistance:
Formerly Known as Unemployment Compensation
Used to pay for costs associated with helping one-stop customers file an initial claim or continuing claim
Not to be confused with Reemployment Services
PREP/REA, EUC-RES
EUC-RES program is merit-based – REA is not

17. GRANT MANAGEMENT PRINCIPLES
OMB Circulars:
Cost Principles:
A-87 for State & Local Gov’t, codified at: 2 CFR Part 220
A-122 for Not for Profits, codified at: 2 CFR Part 230
Common Rule/Admin Requirements (Codified in different sections of the CFR:
A-102 for State & Local Gov’t, codified at: 29 CFR 97 for USDOL
A-110 for Not for Profits, codified at 29 CFR 95 for USDOL

18. GRANT MANAGEMENT PRINCIPLES
Cost Principles:
All federal grants and sub-grants are subject to the cost principles
Does not apply to “vendors”
All costs must be reasonable & necessary
All costs must be consistently treated
All costs must be allocable to the federal award
All costs must be documented and within the Period of Availability

19. GRANT MANAGEMENT PRINCIPLES
Examples of Allowable Costs:
Salaries and Benefits of those working on a grant program
Staff expenses such as travel, equipment, supplies, etc.
Rental costs and other infrastructure costs such as IT and communication systems
Other allocable costs related to the grant program

20. GRANT MANAGEMENT PRINCIPLES
Examples of Allowable Costs with Prior Approval:
Equipment
Promotional items classified as informational (over $5K) for outreach purposes
Renovations and Alterations
Memberships (Civic/Community orgs)

21. GRANT MANAGEMENT PRINCIPLES
Examples of Unallowable Costs:
Entertainment
Alcoholic Beverages
Advertising costs to promote the organization
Fundraising
Goods or Services for Personal Use
Lobbying
Food and Beverage (State Law)

22. GRANT MANAGEMENT PRINCIPLES
Administrative Requirements:
Financial management systems
Property Management
Procurement
Records and Reports

23. Structure of Florida’s Grant Management System
DEO is the State Administrative Entity for all Workforce Grant Programs (Grantee)
Grantee/Subgrantee Agreement allows DEO to subgrant to the workforce boards
Notice of Award/Notice of Fund Availability
Cash Advance and Expenditure Reporting (OSMIS)
Closeout

24. Why is Grants Management Important “Closing Thoughts”
Grants Management is the “Bridge” between Program and Financial Management
Operation of a grant program impacts both program performance and financial performance
Accounting staff must understand how the program works and program staff must understand how finances impact programs