1. “Designing an Institution to Track Institutional Controls” Federal Perspective Brownfields October 28, 2003

2. The IC Tracking System / Network
Many environmental cleanup programs rely on ICs:
Protect human health and the environment
Protect the integrity of the remedy
Many agencies cannot easily determine:
where ICs are required,
if they have been implemented,
if they are being monitored and
whether they are being enforced

3. IC Tracking Concept Clear need to track life-cycle of ICs
Cross-program and cross-agency
GIS Map based
Web-enabled for stakeholder access to information
Two tier approach
Develop a system for EPA lead sites
Encourage a network for other sites

4. IC Tracking: A Network of Linked Systems

5. Cross-Program/Cross-Agency Input
Developed a data category universe
Queried over 300 agencies (Federal, State and Local)
Conducted focus groups in 2002
Headquarters Group - June 5
States Focus Group - June 18-19
Regional Focus Group - June 26-27
Other Federal Agencies - July 23-24
Non-regulated-industry - October 8
Local Agencies - October 10-11
Policy Think-Tanks - October 22

6. National Workshop
National Workshop on IC Tracking - October 28-30, 2002
63 Total attendees from different focus groups
Discussion of Tracking Systems evaluated
Present 33 data categories
Advance national tracking concept
Discuss: inputs, systems and outputs
Develop an Action Plan

7. Data Registry Meeting Conducted May 12-14, 2003 in Chicago
60 Federal, State, local and industry representatives
To develop a common registry of terms for tracking
data elements
data definitions
database format
Begin discussion of GIS requirements

8. Data Tiers to Prioritize IC Collection Efforts
Does the site have an IC? [yes/no]
Information on IC, implementation, monitoring, and enforcement.
Tier 2 plus, site specific GIS maps of the ICs and surrounding geographic features.
Significant economies and superior reporting-- no need to repeatedly seek out documentation.
Lack of additional information requires repeated document search efforts
All data reported will have source (e.g., NY), date of reporting to EPA, and other attribute information (e.g., data quality) as appropriate.

9. Pilot Data Entry/GIS Development
Data collection/entry pilots
Region 5 Superfund – complete 5/03
Concurrently developing a GIS platform pilot
Entered preliminary coverage on 6 NPL sites
Often hear of Land Use Controls – fences, signs and security guards
When I talk, I only speak to administrative or legal mechanisms.

10. External Partner Data Sharing Pilots
Federal-State Data Sharing Pilot
Preliminary discussions with NJ - 03
Federal-State-Local Pilot
Preliminary discussions with MO& St. Louis - 03
Federal – Federal Pilot
DOE GEMs pilot - 03
Federal-Industry Pilot – 03
Terradex in Silicon Valley California
Local permitting software

11. Summary By the end of FY 04:
a production system with Tier 1 data for NPL sites
a preliminary network of Federal, State, local and industry systems exchanging information
By the end of FY 05:
Tier 1 data for EPA lead sites
Tier 3 data for 50% of the NPL sites