1. DEPARTMENT OF ARTS AND CULTURE
5/19/2018
KWAZULU-NATAL MUSEUM
ACTING DIRECTOR-GENERAL: ARTS AND CULTURE
DATE: 04 MAY 2017

2. PRESENTATION OUTLINE Background Ministers Key Priorities
Alignment with the Department of Arts and Culture goals
Human Capital as at 31 December 2016
Performance Overview as at the 3rd quarter of 2016/17
Three Year Performance Overview
Income and Expenditure Trends
Audit Outcome
Governance
Challenges and Interventions

3. BACKGROUND KwaZulu-Natal museum is a schedule 3A public entity.
The Museum was established in terms of the Cultural Institutions Act, 1998 (Act No. 118 of 1998).
The museum receives institutional transfers from the Department of Arts and Culture to finance its operations and address its infrastructural needs.
The entity discharges its obligation through three programs, namely Administration, Business Development and Public Management

4. MINISTERS KEY PRIORITIES
The entity is planning to respond to the Ministers key priorities in the following programs:
In collaboration with the Msunduzi museum the entity will celebrate the Africa month
Despite the challenges with GRAP 103 the entity is determined to obtain an unqualified audit report for the 2017/18 financial year
To upgrade the Mammal Hall and Bird galleries to incorporate indigenous knowledge systems in other exhibitions
16 students/interns trained and supervised

5. ALIGNMENT WITH DAC GOALS
Strategic outcome oriented goal
DAC strategic objective
KZN museum strategic goal
Indicator
Output for 2017/18
A professional and capacitated ACH sector.
To build human resource capacity and promote excellence.
Provide and improve tools of trade to improve working conditions
Improved productivity, effectiveness and efficiency of museum operations
Provide annual budget for equipment
R spent on new assets/ equipment
Develop and fund annual training pan for staff development ( formal, informal training i.e conferences and workshops)
Training budget set at 1% of personnel expenditure per annum
Funds budgeted – R
To ensure compliance with the Occupational Health and Safety Act
Effective health and Safety Committee in place
4 H & S Committee meetings

6. ALIGNMENT WITH DAC GOALS cont...
Strategic outcome oriented goal
DAC strategic objective
KZN museum strategic goal
Indicator
Output for 2017/18
An integrated and inclusive society
To lead, coordinate and implement social cohesion programme
Develop the rise of the Zulu Kingdom
Conduct research and plan the rise of the Zulu Kingdom and open it to the public
Produce exhibition
Develop temporary and travelling exhibitions to take museum to the communities particularly the previously disadvantage
Number of temporary displays or travelling exhibitions produced 1 per annum
Add value to museum travelling displays by producing an advert on the museum
Host temporary exhibitions developed by the members of the public / NO’s and relevant organizations
Host one temporary exhibition per annum
Host one temporary exhibition

7. ALIGNMENT WITH DAC GOALS cont...
Strategic outcome oriented goal
DAC strategic objective
KZN museum strategic goal
Indicator
Output for 2017/18
A transformed and productive ACH sector.
To develop, protect and promote cultural and creative sector.
To develop and preserve the museum collections that reflects the nations diversity
Expand museum collections
Organize 2 trips or events to collect relevant items
Number of items documented according to international museums standards
Enter 48 new acquisitions into accession register, computer database, take digital images and add to storage lists
To account for heritage assets in the care of the museums
To check and verify that collection items recorded in asset registers are in the collection center or on exhibition
Stock take, spot check carried out: 950 items on exhibitions and 50 items in storage)
1 report produced

8. ALIGNMENT WITH DAC GOALS cont...
Strategic outcome oriented goal
DAC strategic objective
KZN museum strategic goal
Indicator
Output for 2017/18
An integrated and inclusive society
To lead, coordinate and implement social cohesion programme
Develop the rise of the Zulu Kingdom
Conduct research and plan the rise of the Zulu Kingdom and open it to the public
Produce exhibition
Develop temporary and travelling exhibitions to take museum to the communities particularly the previously disadvantage
Number of temporary displays or travelling exhibitions produced 1 per annum
Add value to museum travelling displays by producing an advert on the museum
Host temporary exhibitions developed by the members of the public / NO’s and relevant organizations
One temporary exhibition hosted per annum
Host one temporary exhibition

9. HUMAN CAPITAL AS AT 31 DECEMBER 2016
Coloured
Indian
White
African
Persons with disabilities
Total
Male
Female
Top management 2
Senior management 1 3
Professionally qualified and experienced specialists in mid - management 5 4
Skilled technical and academically qualified workers, junior management, supervisors, foremen, and superntedents 7 10 12
Semi- skilled and discretionary decision making
Unskilled and defined decision making
Contract staff
Interns 6 20 19 29

10. PERFORMANCE OVERVIEW (AS AT 3RD QUARTER 2016/17)

11. PERFORMANCE OVERVIEW CONT…
The entity had projected 35 targets in quarter 3, and they achieved 32 and 3 of those were not achieved
Reason being that the entity's revenue generation is currently affected by the Roland printer, however the purchase of such has been approved
The museum has noted a decline in the numbers of family visitors, as an intervention the entity is exploring other strategies to increase the family visitors to the museum
Despite the challenges the entity is faced with it is purported to achieve all its planned Key Performance Indicators for 2016/17.

12. THREE YEAR PERFORMANCE OVERVIEW
2013/14
2014/15
2015/16
Achieved
60%
57%
69%
Not achieved
30%
43%
31%

13. INCOME AND EXPENDITURE TRENDS
2013/14
2014/15
2015/16
2016/17 (as at the 3rd quarter)
R’000
Income
18 138
30 122
33 106
15 482
Government Grant
17 365
18 378
19 583
14 356
Own Income note 1
773
1 022
1 227
1 126
Services in kind note 1
10 723
12 296
Expenditure
18 611
29 372
32 788
15 457
Surplus/Deficit
473
750
318 25
note 1 – services in kind is inclusive of municipal charges which will be reported in the fourth quarter of 2016/17. In 2013/14 financial it was an audit finding of not disclosing related party transactions which was rectified, services in kind also inclusive of parking and rental. The own income is composed of the interest received from infrastructure funds and other donations.

14. INCOME AND EXPENDITURE TRENDS
note 1 – services in kind is inclusive of municipal charges which will be reported in the fourth quarter of 2016/17 the total funds still to be transferred to the entity and to be reported in the Annual report is an amount of R for rental that is deposited directly to the DPW on behalf of the museum and R for municipal charges. There is income of R which is part of the DAC grant and other own income that will also be reported in quarter 4, the research and exhibitions funds will also be reported in the Annual report as these funds are received from the DST.

15. AUDIT OUTCOME 2013/14 2014/15 2015/16 Audit Outcome
Unqualified audit with
an emphasis of the matter on the restatement of the corresponding figures
Qualified due to GRAP 103

16. GOVERNANCE KZN 2014/15 2015/16 2016/17 as at quarter 3
Number of Council members 8
Number of Council meetings 4
Number of Council committee meetings 9
Attendance rate of Council meetings
63%
88%
100%
Number of Audit Committee meetings 3
Number of Management meetings 2
Number of Staff meetings

17. CHALLENGES AND INTERVENTIONS
INTERVENTIONS BY DAC
For the past financial years the entity could not implement staff assessments due to lack of funds
The DAC granted the entity an increment on the operational allocation that will afford the entity an opportunity to assess and appraise the employees for the 2017/18 financial year going forward 16

18. DEPARTMENT OF ARTS AND CULTURE
5/19/2018
THANK YOU