1. Shipston Excelsior FC – AGM
22nd May 2015

2. Agenda Opening Statement Apologies Minutes of last AGM Matters Arising
Chairman’s Report
Treasurers Report
Election of Office
AOB

3. Opening Statement Reviewed club constitution
Nomination to stand 21 days in advance in writing (Web, Facebook, Text, , Club)
AOB 21 days in advance in writing (Web, Facebook, Text, )
Vote will only take place if two or more people stand for the same position
Minutes of 2014 AGM on club website – A few copies available
2014/15 summary of annual accounts – A few copies available
AGM is open to members of the football club – Flexible approach
Remember this is voluntary and mistakes will be made

4. Apologies, Minutes, Matters Arising
Minutes of last AGM
Matters Arising

5. Chairman’s Report
First of all I would like to thank all of the committee and managers for there commitment and dedication to the club
This year has been an excellent year with the club continuing to progress and perform well both on and off the pitch and in terms of both the senior and junior sections : -
Seniors
Sat 1st – Won League & Divisional Cup
Sat Res – 5th in League, Runners up in Divisional cup
Colts – 5th in League
Sun 1st – 6th in League
Sun Res – 9th in League
Juniors
U9’s – Fair play award
U11’s – Won league
U12’s – Won League
U13’s – Won League & Cup

6. Chairman’s Report
Financially the club is in the strongest position we have ever been with sponsorship being at its highest levels
Invested in training tops for all senior players helping to continue to build the club brand and image
Allowing us to plan for future investments in the club to prepare for MFL
Events / fundraising continue to be well supported
End of Season Ball / Awards Night – 130 people attended (Maximum capacity)
Golf Day raised circa £3,000 last year and is looks like it will raise more this year
Sportsman's Dinner – Raised £2,000 for the club
Chairman’s Dinner – Held up at the sports club
Vice Chairman's night - Held up at the sports club
Quiz nights - Four quiz nights a year each raising circa £150
New Years Eve – Combined event with the Cricket club

7. Chairman’s Report
The clubs presence on the Web and Social Media have significantly increased making us more visible in the community
Only downside on the year has been the delay in getting the backfield back, its disappointing and progress is slow but its moving in the right direction
Orbit appealing against council decision to reject outline planning
SDC is not going to contest the appeal
SDC will invite Orbit to resubmit outline planning
Once granted and S106 signed Orbit will withdraw appeal
Orbit will then submit detailed planning application
SEFC could have access to fields in April 2016
All in all a very good year and the club is well positioned for the future, Thank You for your support this year.

8. Accounts Submitted to the Sports Club and Companies House
Treasurer Report
TURNOVER (MONIES IN)
£35,346.24
TURNOVER (MONIES OUT)
£33,484.34
OPENING BANK ACCOUNTS
CURRENT
£8,610.97
SAVINGS
£152.45
CLOSING BANK ACCOUNTS
£4,474.88
£7,155.99
OUTSTANDING BANKINGS
Credits
£1,080.00
Debits
£1,045.00
BANK CHARGES
Uncashed Cheque
£39.00
Banking Charges
£35.72
ON HAND AT BANK 31st March 2015
£11,665.87
VAT to be Reclaimed (2014)
£1,023.38
A solid year showing we started the year with £ in the bank, closing the financial year out with £11, (Increased profit for the year of £ ).
VAT figure was recalculated to take into account our Sponsorship figure from JBA not having any VAT on it, the club deducted this from the claimable amount.
Interesting fact:
Since 1996 when we turned over £13, IN / £ OUT) with 142 Transactions recorded in the book, we have grown to last years figures with 408 transactions listed.
Accounts Submitted to the Sports Club and Companies House

9. Treasurer Report
Just to show where we are as a club and how this has changed over the last 6 years, to reiterate what Johnny has said, we are in the strongest position that we have started a new season
Closing Balance at the bank by Season from 2006 to Present Season

10. Club balance sheet for last year
Treasurer Report
Breakdown of Income and Expenditure
Section
Cat
IN £
OUT £
CLUB
BANK
£8,763.69
£972.01
EQUIPMENT £-
£514.66
EVENT
£13,670.33
£13,366.52
PITCH
£1,837.49
PITCH RENTAL
£120.00
AFFILIATION
£905.00
GRANT
£750.00
£500.00
BANKING
£282.00
SPORTSCLUB
£1,530.91
SUBSCRIPTIONS
£2,255.50
NPOWER
£174.37
MERCHANDISE
£435.00
£400.80
SPONSORSHIP
£3,896.00
PRINTING
£96.00
INSURANCE
£448.50
COMMUNICATION
£48.00
LOAN
£1,080.00
ENGRAVING
£80.00
ROOM RENTAL
£50.00
CLUB Total
£29,327.93
£22,848.85
Club balance sheet for last year

11. Treasurer Report Junior balance sheet for last year
Breakdown of Income and Expenditure
Section
Cat
IN £
OUT £
JUNIOR
EQUIPMENT £-
£548.69
EVENT
£206.74
TOURNAMENT
£205.00
PITCH RENTAL
£1,730.00
MATCHDAY
£1,087.00
£760.00
SUBSCRIPTIONS
£8,615.00
£50.00
NEW STRIP
£3,544.19
SPONSORSHIP
£900.00
FA COACHING
£455.00
FINE
£10.00
£30.00
ADMIN
£38.00
TRAINING
£185.00
JUNIOR Total
£10,797.00
£7,567.62
Junior balance sheet for last year
Breakdown of Income and Expenditure
Section
Cat
IN £
OUT £
SENIOR
PITCH RENTAL £-
£602.20
AFFILIATION
£351.50
MATCHDAY
£2,254.00
£140.00
SUBSCRIPTIONS
£1,731.00
NEW STRIP
£2,826.18
FINE
£120.00
SENIOR Total
£3,985.00
£4,039.88
Seniors balance sheet for last year

12. Treasurer Report Bank Balances as they stand at lunchtime 20th May
Current: £9,466.74
Savings: £7,155.92
Total: £16,622.66
Outstanding Banking to come out (Cheques drawn) £ 3,818.04
Reflected Balance £ 12,804.62
With Golf Day looking to Generate around £3000 in Profit and all current expenditure out.
Forecasted End of Season Figure (circa £16,000)

13. Election of Office President Chairman Vice Chairman Treasurer
Les Hardiman Proposed - Tony Lowes Second - Ian Husband 10 Apr 15
Chairman
Jonny Edwards Proposed - Ian Husband Second - Andrew Munden 09 Apr 15
Vice Chairman
Andrew Munden Proposed – Jonny Edwards Second - Ian Husband 09 Apr 15
Treasurer
Andy Nabbs Proposed – Jonny Edwards Second - Ian Husband 30 Apr 15
Club Secretary Open (Andrew Munden covering)
Saturday Secretary
Elliot Wright Proposed – Ian Husband Second - Jonny Edwards 30 Apr 15
Sunday Secretary
Andrew Munden Proposed – Jonny Edwards Second – Ian Husband 09 Apr 15
Junior Secretary
Simon Muncey Proposed – Simon Redshaw Second – Ian Husband 14 Apr 15

14. Election of Office Groundsman Funding and Facilities
Steve Edwards Proposed – Jonny Edwards Second - Ian Husband 20 Apr 15
Funding and Facilities
Les Hardiman Proposed – Jonny Edwards Second – Ian Husband 28 Apr 15
Admin Support / Publicity / Website
Alex Welsby Proposed – Matt Partridge Second - Ian Husband 17 Apr 15
Child Welfare / Charter Standard
Alistair Baxter Proposed - Simon Muncey Second – Simon Redshaw 14 Apr 15
Senior Representative
Steve Shurmer Proposed - Ian Husband Second – Andrew Munden 23 Apr 15
Junior Representative
Simon Redshaw Proposed – Alistair Baxter Second – Simon Muncey 13 Apr 15
Player Representatives
Matt Partridge Proposed – Alex Welsby Second – Jonny Edwards 30 Apr 15
Daniel Simpson Proposed – Matt Partridge Second – Ian Husband 29 Apr 15
Will Ragg Proposed – Ian Husband Second – Jonny Edwards 30 Apr 15

15. AOB Position of Vice President Nomination of Managers - Seniors
Create position of Vice President
Tony Lowes Proposed - Les Hardiman Second – Andrew Munden 10 Apr 15
Nomination of Managers - Seniors
1st Team Saturday Stephen Hedderman
Saturday Reserves Marco Bandiera
Saturday Colts John Beaumont
Sunday 1st Team Stephen Hedderman
Sunday Reserves Alex Gregg
Nomination of Managers - Juniors
U6 Jamie McIntyre U7 Richard Hargett
U8 Richard Bell U9 Ian Davis
U10 Marc Sampson U11 Keith Windebank
U12 Shaun Williams U13 Matt Williams
U14 Alistair Baxter U15 Kevin Kelly
U16 Mark Willis

16. AOB Update on Midland Football League Application and Readiness
Submitted resignation from Stratford Alliance with option to re-apply
Submitted application to MFL
Ground inspection undertaken and recommended for entry subject to agreed works being undertaken
Committee approved expenditure of £3,500 to undertake agreed works: -
New Dugouts
Tidy up old dugouts
Rope Barrier
Refs Door Bell
Stretchers
Massage Tables
Emergency Key Access Box
Showers – team segregation
Entry cost
Awaiting feedback from MFL
Investigating Minibus Costs

17. AOB
Date for the 1st Committee meeting for the 2015/16 season will be June 2nd 8.30pm
Date for the 1st Managers Meeting for the 2015/16 season will be June 2nd 7.30pm

18. End – Thank You for Attending