1. Data… Good Company to keep
Angie Maldonado, NIATx Coach
May 22, 2012
This product is supported by the Florida Department of Children and Families
Substance Abuse and Mental Health Program Office funding.

2. Myths Presenting data is difficult Data will not make a difference
Data has to be presented in graphs

3. Reality Data is powerful So much more then graphs
Gets you what you want

4. Remember to KISS… Keep It Short and Simple According to NIATx…Data
Helps you know where you are at
Helps you know where your going
Most important helps you know when you have arrived

5. To know where you are at…
Walk-through summary
Baseline Data ( at least 3-month average)
Segment data to measure baseline more effectively

7. To Know Where You Are Going…
What are you trying to accomplish?
Define your aim
What is your message?
Data for improvement

8. Plan the Change

9. Building Improvement Cycles
Collecting data consistently
Measuring along the way
Are you headed in the right direction?
Changes that resulted in improvement
Data
Cycle 4
Cycle 3
Learning
Cycle 2
Theories
Ideas
Cycle 1

10. Example of Weekly Productivity
Cycle 2
Cycle 4
Cycle 3
Cycle 1
Baseline = 42% GOAL = 80%

11. Study the Results –What Worked and What Didn’t

12. Adopt, Adapt or Abandon Data will show you what’s next…
Adjust change cycles
Keep going

13. Have You Arrived? 3 “D’s” Data – Driven – Decisions
Measure against the GOAL
Can you sustain the GAINS?

14. Trend Data Over Time….

15. Show Business Case…

16. If Not Graphs, Then What…
Tell your story
How do you tell it?
Story boards
5x5
Success story
Why does it matter?

17. Create a Storyboard

18. The Science of Storyboards…
Human memory is story-based
Not words, but situations
Store information as concepts and their associations
Roger Schank, 2011

19. Create a Web of Concepts…
Establish the connection
Reinforce concepts and links
Data seals the connection…makes it memorable

20. 5 X 5 5 Minute Elevator Speech 5 Slides in 5 Minutes
Describe project
State your aim
Highlight results
Share data
Ask for action
5 Slides in 5 Minutes
5-Page Program Brochure

21. Compelling success stories
A-day-in-the-life…
Why it matters?

22. So…Data Is Good Company to Keep
Simple graphs to…
Show improvement
Highlight success
Share clear message
Other ways with…
Storyboards
5x5’s
Success stories

23. Other Resources www.niatx.net – Success Stories
Tracking and Measuring Tools
Rapid-Cycle Measures
Next Available Appointment Tracking Spreadsheet
No-show Tracking Spreadsheet
Residential Dropout Tracking Spreadsheet
Reschedule Rate for No-shows
Referred Clients Admitted Tracking Form (Starting Clients)
Referred Clients Admitted Tracking Form (Transition Clients)
Performance Measures
NIATx Outpatient Spreadsheet | Instructions
NIATx Residential Spreadsheet | Instructions

24. THANK YOU Angie Maldonado Center for Drug Free Living
Florida Alcohol Drug Abuse Association