1. Data Collection and Reporting
Presenter: Louie Torrez

2. Agenda: Data Collection and Reporting
Telling our story
Reporting requirements/systems
STARS, MAPS, and MSIX
District and State evaluation
Focus questions
Questions and answers

3. Reporting Requirements and Systems
Federal statutes, regulations, and guidance on data collection and reporting are found in Section 1303(e), Section 1304(c)(7) and (e) of the ESEA
STARS has a migrant “flag” and provides state assessment data
MAPS documents the services provided to migrant students
MSIX is the Federal database used for electronic transfer of student records because of migrant students’ mobility. It allows states to share education and health information

4. GPRAs
Tentative
29.4
27.9

5. MAPS https://www.ertcmaps.com
COE is submitted by district and certified by the state
Majority of CSPR data is collected here
Majority of our state evaluation data
Transfer student data between districts
Regular uploads to MSIX
Data needs to align with STARS

6. Types of Services Recorded in MAPS
Instructional Services
Support Services
Home-based instruction
In-school tutoring in reading and math
After school reading tutoring in reading and math
Summer school
Secondary engagement
High school equivalency instruction
High school credit accrual/recovery
English language instructional software
Reading instructional software
Math instructional software
Other instructional software
Family education
Early childhood education (MEP funded)
Early childhood education (non-MEP funded; does not count as instructional service)
Other approved instructional services
Transportation
Health (medical, dental, vision)
Instructional materials
Family Literacy Institute
Parent Involvement
Nutrition
Clothing
Referrals
Translation/interpretation
Child care
College and career counseling
Help communicating with the school
Other approved support service
Counseling services
College and career
Supplemental mental health counseling
Referred services
Referrals to community agencies
Referrals to health care providers

7. Adding data to student enrollments
Click on ‘View’ to add data to each enrollment

8. NEW

9. Priority For MEP Services (PFS)
In providing services with funds received under this part, each recipient of such funds shall give priority to migratory children who have made a qualifying move within the previous 1-year period and who—
(1) are failing, or most at risk of failing, to meet the challenging State academic standards; or
(2) have dropped out of school.
Title I, Part C, Section 1304(d) of ESSA

10. STARS and MAPS STARS data comes from MAPS
MAPS requires a SSID for each child on COE
Program facts template
Migrant student template
STARS will always have equal or less students than MAPS
STARS migrant data is validated each counting period

11. Best practice of data exchange
Get list from District Migrant Coordinator
Enter students into Student Information System
After September 1 determine whether the TIC students are still enrolled in the district.
Send STARs migrant report to the Migrant coordinators
Clear up discrepancies between lists
Share secondary coursework with migrant coordinator

12. Do all Migrant Students need a unique ID or only the students that are served in grades Pre K - 12?
All Migrant students require a unique ID and be entered in your student information system and have the TIC program code in field 5 of the program fact template.
All children that are identified on the migrant family’s certificate of eligibility must have a unique ID, including children birth – 2 and Out of School Youth of any age, including those

13. Migrant Student Information System (MSIX) http://msix.ed.gov/
Interstate coordination
Recruiting tool
Initial source for academic history for new students
Each student has only one MSIX ID
Federal requirement
User access obtained through state director

14. Evaluation Reporting: Surveys
Staff Training Survey
Completed here at the Resource Roundup (required training)
Completed also for local training
Parent Survey
Year-end survey completed once each year
Give to parents that participated in parent involvement activities

15. Evaluation Reporting: Assessments
Short Cycle Assessment Results
Completed by site directors
Collects results for reading and math
Compares results for two short cycle scores in each subject
Scores are compared to see if there is average scale growth

16. Evaluation Reporting: Director Report
Director Report is new beginning in
Records results for 7 Measurable Program Outcomes
Directors will use supporting documents on the following slide to complete the report

17. Evaluation Reporting: Supporting Documents
Next Step Plan
- Completed at the students’ schools
- MEP staff review the plan with the students to determine whether or not they are on track to graduation
Parent Contact and Youth Referral Log
- Completed by staff in conversation with parents and youth
- Determines services needed and tracks services provided (including referrals)
Student Assessment Score Sheet
- Completed by staff for secondary students and OSY participating in life skills lessons
- Download lessons and assessments from osymigrant.org

18. Discussion Questions
Who is responsible, and how is data collected at your site?
What issues have you run into with data collection and reporting?
What suggestions do you have to improve data collection and reporting at the local and state levels?

19. Questions from the Group?