1. OPEN ACCESS WEEK 2016 Why OA and why Espace?
Mary-Anne Marrington;Elena Danilova;Helen Woodman; Fei Yu
Scholarly Communication and Repository Section
2016

2. Overview 2016 eSpace FAQs – Mary-Anne Marrington Update on eSpace
Common re-occurring questions for the eSpace Team
Author Identification – Helen Woodman
ORCiD; Researcher ID; ScopusID
UQ Researcher Identifiers and eSpace
Scenario Activity
Open Access and eSpace – Elena Danilova
Green/Gold Publishing models for journals/conference papers
What are the alternatives available? UPOs; School Memberships; Green OA
Version and embargo information
Manuscript OA Publishing- why & how?
Activity – during presentation
Open Access for UQ Data– Fei Yu
ANDS project & updated eSpace metadata form
2016

3. Things researchers often ask about
UQ eSpace FAQs
Things researchers often ask about
I have a Researcher ID account and an ORCiD. Why do I need to manually deposit publications?
Which document type should I use to deposit?
I added a publication to eSpace. Why can’t I see it in my profile?
I have published with more than one name. How do I know my pubs are correctly linked to my eSpace profile?
Why can’t eSpace upload publications from my CV?
Why is there a difference between the number of Web of Science pubs in my eSpace profile and the number in my RID account?
Why is the number of my publications in Scopus higher than the number in eSpace?
Why don’t my Scopus and/or Web of Science citations in eSpace match citations in Scopus and Web of Science?
2016

4. Workflows in UQ eSpace
What happens to publications after they are added to UQ eSpace?
Manual deposits published within 1-2 business days
RID requests, queries, corrections and file uploads to existing records responded to within 1-2 days
WoS/Scopus imports via UQ byline (Sunday/Tuesday evening) need to be claimed. UQ eSpace team prioritises linking of current year pubs.
RID downloads (Friday evening) automatically linked to researcher profile
WoS/Scopus/RID de-duplication/updates, ongoing
Can manually import from WoS/Scopus if title matches, regardless of byline
Pubs added to School collections based on bylines and/or depositor affiliation. Collections are not fully indicative of content produced by a Unit.

5. In conversation with researchers
UQ eSpace
Very, very important to make sure all of your publications are in UQ eSpace
Researcher Identifers
Very important to create and/or link an ORCiD to UQ eSpace via UQ Researcher Identifiers app
Important to create and/or link other identifiers, depending on whether your papers are indexed in the related systems, e.g. ResearcherID if you have papers in Web of Science
Recommended to create and link your Publons ID to UQ eSpace, especially if you do peer reviewing

6. What we are working on
Enhance and Sustain UQ eSpace project – migration to Amazon Web Services for greater reliability and functionality – scheduled to ‘Go-live’ by the end of November 2016
User acceptance testing in progress
New front-end look and feel – will roll out in 2017 – aim is for it to resemble current Author Statistics page
Overall plan is for UQ eSpace to broaden the range of sources for external data import, e.g. PubMed, CrossRef, and integrate more seamlessly with other internal systems at UQ, e.g. My.UQ, UQ Researchers, DataHub, Academic Portal

7. Author Identification
Establish and connect your name and institutional affiliation
Setup and manage your author identity
Standardised Institutional affiliation and address
UQ Researcher Identifier
UQ Researcher Identifiers
2016

8. Institution affiliation 4.20.04 Authorship (Procedures-Part 6)
Researcher Name, The University of Queensland, Institute/School/Centre, (Division if applicable) Qld 4072, Australia
Other campuses:
Researcher Name, The University of Queensland, Institute/School/Centre, Gatton Qld 4343, Australia
Researcher Name, The University of Queensland, Institute/School/Centre, Ipswich Qld 4305, Australia
Researcher Name, The University of Queensland, Institute/School/Centre, Herston Qld 4006, Australia
This?
Or this?
School of Dentistry, University of Queensland, Australia
Centre for Applications in Natural Resource Mathematics, School of Mathematics and Physics, University of Queensland, St Lucia, Brisbane, Queensland, 4072, Australia
University of Queensland, St Lucia, Brisbane, 4072
2016

9. Scenario
I am an early career researcher from the Health Faculty, looking for some information about who is publishing in my area of pharmacology within the University. My research involves looking into the behaviour of GABAA Receptors and I would like to publish an article to disseminate my work.
I am also considering applying for a grant to further my research and would like to establish connections with others working in this area. Therefore I am obviously looking for the most current research.
I have been recommended to check UQ eSpace as a source of information to assist me with this.
2016

10. Open Access in eSpace OA by: 2016
DOI – digital object identifier is an open link for OA journals
Link (no DOI) -
Attached file (publishers version) – when publisher permits
Attached file (post print) – when publisher permits
Other – e.g. retrospective
Mediated access – controlled (access to datasets)
Types of OA as represented in eSpace – define field descriptors – doi, link no doi, pdf, pp, other
Downloads
Altmetrics
2016

11. Version control
Version of
Record (VOR)
The final, definitive
citable version of your
paper, which has been
copyedited, typeset,
had metadata applied,
& has been allocated a
DOI. This is the version
on the publishers
website.
Accepted
Manuscript
(post print)
Your paper after peer
review, when it has
been revised &
accepted for publication
by the journal editor.
Pre-print
Authors original
Manuscript
Your paper before
you submit it to a
Journal.
Use idea from T&F flyer for version description.
Add Romeo stats for number of pubs that allow pdfs compared with postprints
** Deposit your post-print in UQ eSpace once your article has been published **
2016

12. Embargos and where to find them
2214 publishers
Publishers' default policies stats (exclude both provisional policies and special policy exceptions).
Publisher Lists
2016 Elsevier embargoes
T&F OA Journal Finder
Sage OA archiving policy
Wiley author compliance tool
OUP author reuse/self-archiving
Include links to SherpaRomeo, Elsevier doc, Taylor and Francis document
How does eSpace view embargos? Conservatively.
Statistics for the 2214 publishers in the RoMEO database
These statistics are for publishers' default policies, and exclude both provisional policies and special policy exceptions.
2016

13. Embargos in UQ eSpace
Can be set by the person depositing the file and/or checked and altered by UQ espace staff following deposit.
2016

14. Researcher Identifiers
Platform/Service
Purpose
URL
UQ eSpace (Profile)
Institutional Repository for Research Outputs
UQ Researcher Identifiers
Identity Management Tool
ORCiD
Registry of Researcher Information- provides unique identifier for individuals
ResearcherID
Website to register for unique ID to create publication profile. Integrated with WoS to upload pubs and generate citation metrics
Scopus Author Identifier
Generated automatically when you publish in a journal indexed in Scopus.
Publons

15. 2016 CONTACT US FOR MORE INFORMATION UQ eSpace Team
Scholarly Publishing Team
Elena
Helen
Research Outputs & Impact Team
Fei
2016