1. The Standardised Data Set (SDS) Project Julie Olarenshaw Director SDS Project Australian Customs Service

2. Presentation Outline Australian Environment Project Background
Progress to date
Data Harmonisation / Scope
SDS / Single Window Options

3. Australian Environment
There are advantages to living on an island
Trade Statistics
Customs Integrated Cargo System (ICS)

4. Background
At present there is no whole of government approach to the collection of international trade data in Australia
2004 Review of maritime security
Whole of Government Project endorsed in 2004
Report outcomes to Government

5. Project Deliverables Australian Standardised Data Set Single Window
For international trade
Developed in conjunction with relevant government agencies
Single Window
An options paper exploring possible Single Window solutions for international trade building on the Australian SDS

6. Individual Agency Data Analysis Build & Harmonise the Australian SDS
SDS Program of Work
Jan 05
Jan 05
Feb 05
Feb 05
Mar 05
Mar 05
Apr 05
Apr 05
May 05
May 05
Jun 05
Jun 05
Jul 05
Jul 05
Aug 05
Aug 05
Sep 05
Sep 05
Oct 05
Oct 05
Standardised Data Set
Standardised Data Set
Individual Agency Data Analysis
Build & Harmonise the Australian SDS
Seal The
Australian
SDS
Agency &
Agency &
Industry
Industry
Seal The
Seal The
Engagement
Engagement
Individual Agency Data Analysis
Individual Agency Data Analysis
Build & Harmonise the Australian SDS
Build & Harmonise the Australian SDS
Australian
Australian
SDS
SDS
Project
Project
Initiation
Initiation
Single Window Business Case
Single Window Business Case
Develop Architecture Options
Cost Benefits Analysis
Integrated Risk Assessment Options
Governance
Options
Delivery
Delivery
Delivery
Governance
Governance
Methodology
Methodology
Develop Architecture Options
Develop Architecture Options
Options
Options
Options
Options
Development
Development
Socialise
Socialise
Prepare
Prepare
(Pilot)
(Pilot)
Preliminary Cost Benefits Analysis
Cost Benefits Analysis
Compile Business Case
Compile Business Case
Business Case
Business Case
Government
Report
Submission
Integrated Risk Assessment Options
Integrated Risk Assessment Options

7. Customs’ Project Board Customs Internal Audit
Project Governance
Project Board
Senior User
Executive
IDC:ABS,Customs,DoFA
AQIS, Defence, DFAT,
DIMIA, DoTRS, PM&C
Customs’ Project Board
Project Sponsor
National Manager
Project Assurance
Australian SDS
Customs Director
Data Management
Business Case
Customs Director
Information
Standards and
Harmonisation
Implementation of
Election Decisions
Customs Internal Audit
Project
Management
IMPC Project
Consultant
Enterprise
Architecture
Customs Director
IT Architecture
Project Management
Project Director
Project Manager
Team Manager
Team Manager
Team: 1
Team: 2

8. Project Progress Project Plan and Governance Framework accepted
Contact made with Government Agencies & Industry
Interdepartmental Committee established
Standardised Data Set (SDS) methodology formulated
Data collection completed via questionnaire
Data matching to WCO Data Model / UNTDED
Agency & Industry Workshops conducted
International experience
Legal advice commissioned
Version 1.0 of the SDS completed
Options report for government in final stages
Website established

9. The Australian SDS
A set of data mapped to internationally endorsed benchmarks (WCO Model - UNTDED) for the submission of:
Import, export and transit international trade data
Cargo, conveyances and crew.

10. Data Analysis Progress
41 Government Agencies
7,649 data elements collected
275 paper forms
Electronic screens (uncounted)
Reduced to 3,993 with the elimination of “same as” elements within agencies
Harmonised to 637 in Version 1.0

11. Data Harmonisation 22 Agencies collect the name of the exporter
On 118 different forms
Used 212 time on those 118 forms
Described in 61 different ways
Required in 16 different formats, ranging from 20 to 300 characters in length
The Australian SDS has standardised all of these to one data element (Exporter Name) of 35 (2) characters in length.

12. Use Case Representation for Each Agency

13. Investigating the SDS / Single Window Options

14. Single Window Definition
UN/CEFACT Recommendation 33
A facility that allows parties involved in trade and transport to lodge standardized information and documents with a single entry point to fulfil all import, export and transit related regulatory requirements. If information is electronic, then individual data elements should only be submitted once.

15. Benefits of a SW Benefits for Government Benefits for Industry
Supply chain security increased
More effective and efficient deployment of resources
Correct revenue yields
Improved trader compliance
Increased accuracy of trade figures
Benefits for Industry
Reduced cost of compliance
Faster clearance and release
Predictable application and explanation of rules
Effective and efficient deployment of resources

16. Structure and Services
Who:
Government
Ports / Airports
Business
Other Nations
What:
B2G – G2B
G2G – N2N
B2B
Border
Clearance
Permits
International
Why:
Security
Facilitation
Competition
Features:
Single Point of
entry/response
Integrated risk
Trusted traders
security partners
Data storage
Reporting
Process standardisation
Fee consolidation
Paperless
Standardised
data
UCR
Service agreements
How: Agreed international standards, legal, policy, privacy, access & security, mutual recognition, international agreements, capacity building

17. Australian Single Window Business Context
Goods
Invoice
Charges
Pays
Sent
Received
Carrier
Australian Exporter
(Supplier/ Agent)
Australian Importer
(Customer/ Agent)
Export
Import
Conveyance
Forwarder
Single Window Domain
Compliance Functions
(For clearance of Conveyance, release of
goods and collection of duties)
Cargo
Report
Goods
Declaration
Releases
Communicates
Permit/
Licence/
Certificate
Conveyance
Clearance
Statistics
Approval Functions
(Permissions required in order to conduct
International Trade)

18. SDS / Single Window
the SDS option explores the impact of introducing the SDS into the current environment without the implementation of a Single Window system.
which is effectively a whole of government information collection system for trade activity and a messaging system that would translate and pass information to the appropriate authority’s existing systems.
would provide a mandatory single point of submission and a single point of response for all government related international trade activities. This option provides a comprehensive view of international trade activity, an opportunity for increased integrated risk assessment and more complete statistical reporting.
seeks to maximise the use of “international” trade data. Here, export data (provided by exporters or other governments) could be used to pre-populate and validate import and transit data. This would be dependent on having a Unique Consignment Reference (UCR) or other supply chain track and trace system in place. Option D development would be in concert with B or C above.
Option A: Implement the SDS into Current Environment
Option B: Front-End with Single Window Capabilities
Option C: Fully Functional Domestic Single Window
Option D International Single Window

19. Thank you