1. OfficeTimer Feature Highlights
Employee Information Management
Timesheet Management
Leave Management
Expense Management
Project / Task Management
Billing and Invoice Management
Reports
Other Functionalities
FAQs
Testimonials

2. Employee or Personnel Information Management

3. Capture and Look Up for Employee Information
Full Name, Address, & Phone Numbers.
Emergency Contacts.
Employee Role, Employee Manager Details.
Timesheet Type and Leave Policy Types.
Employee Electronic Signature.
Employee Picture.
Capture more information in up to 14 custom fields.
On Demand customization available.

4. Partial Screenshot Of Employee Informaiton Screen

5. Timesheet

6. Time Sheet Periods
Set Different Time sheet Periods for different Employees
Daily Timesheet.
Weekly, Timesheet.
Bi-Weekly Timesheet.
Semi-Monthly Timesheet.
Monthly time sheet.

7. Timesheet Options Enter timesheets in day view or in period view.
Copy Timesheet / Timesheet Activities from a previous timesheet.
Export Timesheet to a CSV file.
Import Timesheet entries from a CSV file.
Managers can add, edit, delete, save and submit timesheet entry on behalf of his team members.
Capture work type in timesheet- standard time, overtime etc.,
Capture cost center in timesheet.

8. More Timesheet Options
Manually enter the time or use Timer Control / Stop Watch.
Enter Total time directly or Enter start time and end time in timesheet. Duration is automatically calculated.
Enter timesheet in Time Format (HH:mm) or in Decimal format (HH.mm).
All theses features are optional, they can be turned on or off by the admin.
Audit trail of timesheet.

9. Time Entry Week-View
Time entry week view with approval status icons.

10. Time Entry Day-View
Time entry day view with approval status icons.

11. Time Entry Week-View (With start/end time)
Start and End Time can be enabled in timesheet using OfficeTimer application preferences.

12. (With Client selection enabled)
Time Entry Week-View
(With Client selection enabled)
Client selection can be enabled using option available in OfficeTimer application preferences.

13. Timesheet Reminders and Notifications
Notifications are sent to Users / Managers / Administrators for following timesheet events
Time sheet Entry notification to every user.
Time sheet due and over due notification to every user.
Timesheet approvals pending notification to managers.
Timesheet approved notification to users upon their timesheet approval.
Option to turn off notifications.

14. Timesheet policies
Define time sheet policies – rules can be set for the following parameters
Minimum hours per day.
Maximum hours per day.
Minimum hours per period.
Maximum hours per period.
Workable days in a week.
Lock submitted and approved timesheet.

15. Timesheet Period Customization
Timesheet period customization supports 5 types of periods with different validations. Following period types can be customized by admins.
Daily Timesheet
Weekly Timesheet
Bi-Weekly Timesheet
Semi-Monthly Timesheet
Monthly Timesheet

16. Timesheet Approval Paths
Choose who approves the time sheet for every project. 6 types of approval paths available.
Administrator.
Project Manager.
Employee Manager.
Team Lead.
Specific Employee.
External Client.
Any one or combination or alternates of these paths can be chosen for approval.

17. Timesheet Approval
Five different types of customizable approval workflows.
An approver can be either manager, team lead, project manager, external client user, any specific employee and administrator.
Setup an Alternate Approver.

18. Timesheet – Time Off / Leaves Entries
Time Off Management with fully customizable accrual engine.
Users can enter time offs in timesheets.
Users can request for time off in advance and submit for approval.
Manage time off policies – Different policy for different employees.

19. Time Off Request
Time Off Request in advance allows your supervisors to schedule the time when you will be away. Time off request will automatically display in your timesheet under the heading "Time Off"

20. OfficeTimer Time Off Policy
A full customizable Time-off policy management.
Define how and when leaves are earned.

21. OfficeTimer Holiday Management
A fully customizable Holiday management. Icons appear for Holiday Dates.
Holidays are not counted towards Leaves.

22. Expense Management

23. Expense Management 1 Expense Entry with reimbursement tracking.
Receipts attachment with expense entry.
Multi Currency Management - Enter Expense in one Currency and Claim reimbursement in another.
Inbuilt exchange calculator. Define your own exchange rate for different periods of time.

24. Expense Management 2 Expense approval workflow.
Complete tax management.
Powerful reporting.
Billable / Non-billable tracking – Classify expenses into billable or non-billable to clients.

25. Expense Entry

26. Expense Approval
Five different types of customizable approval workflows.
An approver can be either manager, team lead, project manager, external client user, any specific employee and administrator.

27. Project / Task Management

28. Project / Task Management 1
Heirarchichal Settings: ClientsProjectsParent TasksTasks.
Project and Task Level Security.
Managers / Employees get to see only those projects and tasks that they are assigned to.
Fully configurable user level security.
Define and Manage Project Milestones / Phases.
Attach and upload unlimited project related documents.
Setup Project Billing Type.
14 custom fields available to capture more information.

29. Project / Task Management 2
Billable / Non-billable tasks tracking.
Capture Planned / Estimated Duration and Time for Tasks.
Track %age completion of Tasks.
Capture Estimated Cost.
Compare Planned vs. Actual.
Option for one team member to reassign the task to another team member.

30. Project / Task Management 3
Attach and upload unlimited Task related documents.
All team members can add comments to their assigned tasks.
Comments broadcast via to all team members.
Comments trail available in task page for all team members.
Audit Trail the entire activities for a task.
14 custom fields available to capture more information.
On Demand customization available.

31. Project Tracking And Management
Project / task tracking.
Project phases/ milestone management.
Management of project resources.

32. Task Management And Tracking
Full hierarchy based task management.
Billable / non-billable task tracking.
Phase based task setup.

33. OfficeTimer Dashboard
OfficeTimer dashboard screen with my tasks and my reports tasks list.

34. Billing and Invoicing

35. Billing Rate Management
Four different types of billing rate selection options at project level.
OfficeTimer also allows history based billing rate - apply different billing rates for different date ranges.
Employee own billing rate (Pick billing rate defined in employee profile). Useful when your employees or contractors are working in same billing rate even for multiple project.
Project based employee billing rate (Pick billing rate defined for each separate employee / contractor at project level) Useful when contractors or employees are working with different rates on different projects.

36. Billing Rate Management
Project Role based billing rate (Pick billing rate defined in role based billing setup done at project level. Project Manager can assign employees to these project based roles). Example :
Development Manager (US$ 120 per hour)
Project Manager (US$ 160 per hour)
QA (US$ 60 per hour)
Task based billing rate (Pick billing rate defined at project task level). Example :
UI Design / HTML / CSS (US$ 80 per hour)
C# Coding (US$ 100 per hour)
QA (US$ 120 per hour)

37. Billing Rate Type Selection At Project Level

38. Different Billing Rates For Different Work Types
OfficeTimer allows setting up separate billing rate for separate Work Types.
Example of separate [work type] based billing rate is that a single consultant can be charged to client for different types of [work types]. If he is working 8 hours per day, then billing rate should be standard billing rate of that consultant. If hours are more than 8 per day, then overtime rate should be charged to client for those additional hours.
Client A
Project A
Consultant 1
(Standard: US$ 60 per hour)
(Overtime: US$ 90 per hour)
(On Travel: US$ 120 per hour)
Administrator can enable “Work Type” field using application preferences.
OfficeTimer then picks billing rate based on work type defined in time entry.

39. OfficeTimer Invoicing
With all the hours and expenses your business has tracked with officetimer, you can create an invoice.
Officetimer does all the work for you in retrieving and organizing all your billable hours, so billing is easy, accurate, and fast.
Once an invoice is created, the invoice dashboard keeps track of all open invoices
Identify your account receivables and track your revenue. Filter through and see what each client is bringing in, or what you have made last quarter, with just a single click.
Multi-currency invoicing. You can send and track invoices with flexibility.

40. Reports

41. Powerful Customizable Reports
Over 35 Canned Reports
Customize your reports – Choose your columns, column order, Group on an attribute, Have your own formula
Create your own report from scratch

42. Reports - filters and export
Filter your reports on various parameters
All reports can be export to PDF, XLS, CSV and other common use file types.

43. Other Features

44. OfficeTimer Attendance Recording
Attendance allow employee to record all employees / contractors to enter their arrival and departure time in OfficeTimer.
Using attendance record, administrator can track availability of employee within organization.
Attendance option can be disable from [Time Entry Day View] using “Role based permission”.

45. Application preferences with some powerful options
OfficeTimer preferences options allow customization of some very commonly used application settings includes culture and formats, language, company logo etc.

46. Powerful Administration Options
Powerful administration tools for managing your whole organization.

47. Email Notification Preferences
notification preferences allow users to enable/disable different notifications.

48. Multi-Branch / Location Based Setup
Fully multi branch / multi location setup
Setup employees in different branches.

49. Mobile Access
Fit to screen user interface for easy access from smart phones and Tabs.
Android and iOS Apps downloadable from respective stores.

50. A few FAQs

51. Question 1: If an employee is assigned to multiple projects and the team lead/project managers/approvers for both these projects are different, how will the time submitted by the employee be visible to the approvers.
Answer: Each PM/Approver will get approval request for the hours entered only for the his/her project.
Question 2: Can time off be submitted even if the user is not assigned to any project?
Answer: Yes, it can be submitted.
Question 3: Can more than one type of leave be applied for a particular date. Is there any restriction to this.
Answer: More than one type of leave can be applied for a date. There are no restrictions.
Question4: Once the time entry/time-off request is submitted and approved how can we reject it at a later point in time?
Answer: This record can be edited by an Admin who has access to Time Entry Archive page.

52. Question 5: Will the admin be able to view the available and consumed leaves for the entire organization, and similarly the project manager/team lead be able to view available and consumed leaves for the employees under him/her.
Answer: Yes this is possible. Admin has access to leave reports of the entire organization and the EM/PM have access to their team reports.
Question 6: Can the leaves period be set to starting of the financial year so the period would be from starting of April of one year till end of March the following year?
Answer: Yes, it is possible to configure leave accruals to FY April 1st to March 31st.
Question 7: We get 1.5 AL’s and 0.5 SL’s credited to our leave/time-off kitty at the end of every month. Can these number of leaves be added to the kitty of every employee on monthly basis. If an employee joins in the middle of the month can the leaves be added on pro rata basis? 
Answer: Yes, it is possible to configure the system to accrue AL and SL at the end of every month. For the employees who join in the middle of the month the leave balance can be manually adjusted.

53. Testimonials

54. Testimonials
"A very helpful, easy to use and reasonably priced product. Using it we automated the timesheet process of our 250+ employees - earlier our employees lost a lot of productive hours in filling and approving timesheets manually. With OfficeTimer the entire process flow is automated. The support team do their best to help and supply resolution. We made the right choice by purchasing OfficeTimer!“
- Rajiv Pradhan, Senior Director, SkillNet Solutions Inc, USA & India
"As a current user of OfficeTimer I find the functionality extremely useful. Not only can I manage timesheets which saves my company administration overhead but I have a summarized view of all my projects. I can quickly manage project scope as well as get critical on demand reports surrounding employees, projects and Billing. A one stop shop for my business which is a time saver"
- Juan Pablo Gomez, CEO, i Tech AG, Reston, USA

55. Testimonials
"Our needs for timesheets were elaborate and we evaluated multiple products in this space. OfficeTimer had a lot of depth in their solution that other products could not provide even at a significant cost. Their team has also been very responsive in supporting our needs. We are currently in the process of using OfficeTimer for our expense tracking as well. OfficeTimer is an integral part of our daily routine and we are very happy to have found a tool that works for us"
- Ajay Rama, Chief Analytics and Delivery Officer, iQuanti
“i have been looking around for a simple to use tool to track working hours of our team across different projects. After testing several other tools that were either bloated or missing required key functionalities, I came across OfficeTimer which does exactly what I want. The best thing: test it for free and if you run into any problems, support will be extremely responsive. So far I did not find anything better for my time tracking needs!”
-Benjamin Spiss, Managing Director of SUNFOX Games, Vienna, Austria

56. You may please ask any Questions you may have.
Thank You
You may please ask any Questions you may have.