1. CCCApply CCCApply BOG Fee Waiver
California Community Colleges Chancellor’s Office
Updated: 3/10/2008

2. Presentation Topics FA in CCCApply 2008 Changes
Application Walkthrough
Documentation and Resources

3. Financial Aid Features in CCCApply
Flags, Forms and FA Track
3 Ways to the BOG Fee Waiver

4. Facilitating Financial Aid in CCCApply
Includes questions about financial needs and interests that alert the applicant to the possibility of financial assistance
Sets a financial aid referral flag that can be used by colleges to download financial aid prospects or to initiate communication with students at the first contact with the college.
Offers to connect the applicant to the online FAFSA federal aid application form and fills it out with relevant data
Presents a Financial Aid track with helpful resources, information and links, including FAFSA and BOG Fee Waiver
Offers to connect the applicant to the BOG Fee Waiver form and pre-populates it out with relevant data

5. Three Ways to Get to the Fee Waiver
At the end of the CCCApply application for Admission on the Links and Opportunities page
From the Financial Aid Track of the CCCApply home page
Direct link from the College website

6. Financial Aid Links at End of Application

7. CCCApply Financial Aid Track

8. A
Financial Aid page

9. BOG Fee Waiver Choice page

10. BOG Fee Waiver Features and Functions
Development
Features
Algorithms
2008/9 Changes

11. BOG Waiver Development
Design Team formed 2004
form released November 2004
form released March 2005
With Registered Domestic Partnership
19 Colleges live on release; 13 in testing
form released March 2008

12. A
BOG Waiver Features
BOG Waiver is a complete and independent application
Includes Application Manager, Control Center, user support
Customizable introduction, instructions, logo, contact info
Downloads customizable in content and scheduling
Can create business rules and customized messages
BOG Waiver form, questions, answers and flags are standard
Dedicated design team under the Steering Committee

13. BOG Fee Waiver Features
Only one application can be filed per year per user per college
Built-in algorithms to generate Eligibility and Dependency status flags
Presents questions and instructions based on dependency status and data provided
E-Sign electronic signature
Allows applicant to print out the full form upon submission
Thanks to smart processing, much easier to use than the paper form

14. Pre-populating Data
Data from Xap student account and from CCCApply are used to pre-populate some answers
Name, SSN, , Daytime telephone, Current Address, Birth-date
Marital status is NOT pre-populated (different code values)
No answers are generated in the online application
Applicant must answer all questions, including:
Total income
Marital status and married as of today
Birth-date and over 18 question
All answers are cross-checked for errors
This ensures that the right wrong answer gets corrected and no legal issues are created

15. Dependency Status Description
Data field called BOGW-Dependency
Code “I” = “Independent”
Code “D” = Dependent
Used for smart formatting
For dependent applicants, parental questions and prompts show, and only parental income column
Used to make certain answers required or optional

16. Dependency Status Calculation
Code “I” = “Independent”
If “yes” to any of
Born before Jan 1 198x (18 years ago)
Married (or registered domestic partner) as of today
Dependents living with you
Orphan or ward of the state
Veteran of US Armed Forces
Or “no” to both
Claimed on parents tax filing
Living with parents
Code “D” = Dependent
All others

17. Eligibility Method Data field called “BOGW Eligibility”
Code “A” = Method A only
Code “B” = Method B only
Code “M” = Multiple Methods (A and B)
Code “N” = None; Not Eligible
Used to make certain answers required or optional
Calculated using two invisible flags, one for A, one for B; result is just one eligibility outcome

18. Eligibility Method A Method A Eligibility set on if “yes” to any:
Receving TANF
Receiving SSI-SSP
Receiving general assistance
Receiving assistance from parents
Certified veteran of the national guard
Medal of honor recipient or 911 victim
Law enforcement or firefighter killed in the line of duty
As of :
Veterans and national guard split out to 2 fields
As of : Medal of Honor and 911 Victims split out to 2 fields
Otherwise not eligible under Method A

19. Eligibility Method B
Method B Eligibility set on if income exceeds the cap for the number in household per the income table for the tax year used for the application
Number in household and income amounts used to index the table correspond to the dependency status
Otherwise not eligible under Method B

20. A
2008/9 Changes
2008/9 BOG Fee Waiver form added
Income Table Updated

21. BOG Fee Waiver Walkthrough
Application Manager
Introduction and District apps
Application and Errors
Submission and Printing

22. BOGW Walkthrough

23. Online Information Resources
CCCApply web site,
Test web site beta.cccapply.org
Explore and test new features under development
Project web site cccnext.net/cccapply/
Data Dictionaries
Detailed document describing all data collected and generated
Includes data formats, input rules, data usage, constraints
Describes requirements and algorithms for residency determination, financial aid, AB540 waiver eligibility
Separate documents for CCCApply and BOG Fee Waiver
QuickStart Guides for implementation
Basic steps and information for new implementations