1. Writing Emails, SMS, Blogs and FaxBy
Dr. Vaibhav Dutt Sharma

2. Email stands for electronic mail
stands for electronic mail. These are digital messages, mostly informal but now has become a mode of formal and professional communication, that can be sent through an Internet connection.

3. Advantages of Email Quick Communication Message can be sent to many
Messages can be saved and stored
It can be pasted to any other document
Documents, Images and Videos can be attached
s are not anonymous
Free of cost

4. Limitations Email is editable Cannot be withdrawn
Cannot stop receiving unwanted s
Sender’s identity in not known.

5. Style and Structure
Brief (Under 200 words) but not at the cost of clarity
Tone should be according to message and person
Free from grammatical and spelling error
Structure:
Header
Content
Signature

6. Important Points to Remember
Check your mail regularly
Reply promptly, briefly and to the point
Provide all the info asked for
Take care of spellings, grammar and punctuation
Use short and simple sentences
Revise it before sending
Don’t use emoticons and abbreviations in formal mails
Use appropriate tone
Use ‘urgent’ or ‘important’ only if necessary

7. Some Important Acronyms
2F4U Too Fast For You
4YEO/FYEO For Your Eyes Only
AAMOF As a Matter of Fact
ACK Acknowledgment
AFAIK As far as I know
AFAIR As far as I remember/recall
AFK Away from Keyboard
AKA Also known as
BTT Back to Topic
BTW By the Way
B/C because
C&P Copy and Paste
CU See you
CYS Check your Settings
DIY Do it Yourself
EOBD End of Business Day

8. EOD End of Discussion
EOM End of Message
EOT End of Thread/..Text /.. Transmission
FAQ Frequently asked Questions
FACK Full Acknowledge
FKA Formerly known as
FWIW For what it's Worth
FYI / JFYI (Just) For your Information
HF Have fun
HTH Hope this Helps
IIRC If I Recall/Remember Correctly
IMHO In my Humble Opinion
IMO In my Opinion
IMNSHO In my not so Humble/Honest Opinion
IOW In other Words
ITT In this Thread
LOL Laughing out loud
MMW Mark my Words
N/A Not Available / Applicable
NaN Not a Number

9. NNTR No need to Reply
NOYB None of your Business
NRN No Reply Necessary
OMG Oh my God
OP Original Poster, Original Post
OT Off Topic
OTOH On the other Hand
POV Point of View
ROTFL Rolling on the Floor Laughing
RSVP Repondez s'il vous plait (French: Please reply)
RTFM Read the fine Manual
SCNR Sorry, could not Resist
SFLR Sorry, for late Reply
SPOC Single Point of Contact
TBA To be Announced
TBC To be Continued / To be Confirmed
TIA Thanks in Advance

10. THX/TNX ThanksTQThank You
TYVM Thank You Very Much
TYT Take your Time
TTYL Talk to you Later
WFM Works for Me
WRT With Regard to
WTH What the Hell / What the HeckY
MMD You made my Day
YMMV Your Mileage may vary
YAM Yet Another Meeting

11. Sample Email Dear Ms. McDonald,
I am writing to follow up on our discussion last Wednesday. As you requested, I filed a work order with the facilities department regarding the damage to the ascending escalator you reported.
An examination of the escalator found that there was a shoelace caught in the gears. Said shoelace has since been removed, and the escalator was tested extensively to ensure this would not happen again. I am pleased to report that the tests were passed with flying colors, and the escalator has been reopened.
Thank you for bringing this issue to our attention. Please continue to inform us should you have any other problems in our facilities.
Sincerely,
Marilyn Novak
Property Manager
Novak Skyscraper Construction

12. SMS Writing

13. list with useful characters and their meanings:
0 - nothing
2 - two, to, too
2DAY - today
A - a / an
B - be
B4 - before
BC - because
BK - back
BRO - brother
BT - but
C - see
D8 - date
DNR - dinner
EZ - easy
F8 - fate

14. GF - girlfriend
GR8 - great
HOLS - holidays
HV - have
I - I, it
Its - it is
KDS - kids
L8 - late
L8R - later
M8 - mate
NE1 - anyone
PLS - please
PS - parents
QT - cutie
R - are
SIS - sister
SKOOL - school

15. SMMR - summer
U - you
WR - were
A3 - anyplace, anytime, anywhere
ASAP - as soon as possible
B4N - Bye for now
BAU - business as usual
BRB - I'll be right back.
BTW - by the way
CUL - see you later
CWOT - complete waste of time
FTF - face to face
FYI - for your information
GMTA - great minds think alike
HAND - have a nice day
HRU - how are you

16. ICBW - it could be worse
IDTS - I don't think so
IMHO - in my humble opinion
IYKWIM - if you know what I mean
JK - just kidding
LOL - laughing out loud
LTNS - long time no see
MON - the middle of nowhere
MTE - my thoughts exactly
MU - I miss you.
MUSM - I miss you so much.
NP - no problem
OIC - oh, I see
PC&QT - peace and quiet

17. PCM - please call me
ROTFL - rolling on the floor laughing
RUOK - are you ok?
THNQ - thank you
U4E - you forever
UROK - you are okay
WUCIWUG - what you see is what you get
XLNT - excellent
smiling
) very happy
:-0 shocked
:") blushing
<:3 )~ mouse
pig
:’-) tears of laughter

18. stick tongue out
*) you make me sick
x-( you are mad
:-" whistling
wink
screaming
O saintly

19. Exercise My smmr hols wr CWOT
B4, we usd 2 go 2 NY 2C my bro, his GF & thr 3 kds FTF
IL NY, its gr8
Bt my Ps wr so {:-/ BC o 9/11 tht they dcdd 2 stay in SCO & spnd 2wks up N
Up N, WUCIWUG - 0
I ws vvv brd in MON
AAR8, my Ps wr ha-p they sd ICBW, & tht they wr ha-p 4 the pc&qt..
IDTS!!
I wntd 2 go hm ASAP, 2C my M8s again
2day, I cam bk 2 skool
I feel v O BC I hv dn all my hm wrk
Now its BAU ...

20. My summer holidays were a complete waste of time.
Before, we used to go to New York to see my brother, his girlfriend and their three screaming kids face to face.
I love New York, it’s great.
But my parents were so worried because of September 11 that they decided to stay in Scotland and spend two weeks up north.
Up north, what you see is what you get – nothing
I was extremely bored in the middle of nowhere.
At any rate, my parents were happy - they said it could be worse, and that they were happy with the peace and quiet.
I don’t think so!
I wanted to go home as soon as possible, to see my mates again.
Today I came back to school.
I feel very saintly because I have done all my homework.
Now it’s business as usual …

21. BLOG
A blog is a frequently updated online personal journal or diary. It is a place to express yourself to the world. A place to share your thoughts and your passions. Really, it’s anything you want it to be. For our purposes we’ll say that a blog is your own website that you are going to update on an ongoing basis. Blog is a short form for the word weblog and the two words are used interchangeably. In the words of Meg Hourihan:
“[a] collection of posts…short, informal, sometimes controversial, and sometimes deeply personal…with the freshest information at the top.”

22. Important Terms
Blog (noun) – a journal or diary that is on the Internet.
Blogger (noun) – a person who keeps a blog – Bloggers are revolutionizing the way news is shared.
Blog (verb) – to write a blog – I am going to blog before breakfast this morning.
Blogging (verb) – the action of writing a blog – Blogging is my way of sharing my passions with the world.

23. Need of Blogs
Every human has a voice and wishes their voice to be heard. The Internet is a medium that is unparalleled in its reach. Never before have average people been able to reach a global audience with so little trouble. Bloggers have the opportunity of reaching hundreds or even thousands of people each and every day. Blogs can be highly personal or people can dedicate their blogs to some cause or entertainment, or hobby etc.

24. When Writing a Blog Do …
Find your focus. To do this, you must first ask yourself this question: Who are your target readers? Once that’s settled, you can be the expert on it.
Be relatable, be yourself. What sets bloggers apart from newspaper article feeds is voice. Your content is what draws them in while your personality, or your voice in writing, is what will keep them there.
Use links within your posts. Whether you are linking to other blogs or websites that contain great information or linking to past posts on your own site, do it whenever you can.
Include images. While readers come to your blog for information and personality, they also need to be stimulated visually. Not all posts will lend themselves to an image, but when they do, take advantage of it.
Respond to blog comments. This is an opportunity to connect directly with the people who are reading your work. Not all comments need a response, but be sure to respond to ones that do.
Post to Facebook, Twitter, Google+ and Anywhere Else You Can. Don’t be afraid to use social media to tout your posts.

25. When Writing a Blog Don’t …
Set Unrealistic Goals. You know your schedule and abilities better than anyone else, so don’t attempt to post every day if you can’t. As you streamline your process, increase your positing if you can.
Limit your word count. If you have something to say, say it. Readers prefer to get meatier pieces (500 words or more) to make clicking through worth their time. This doesn’t mean you can’t feature shorter pieces or that you should ramble on just to meet a word count.
Make grammar mistakes. And, if you do, correct them immediately. Folks on the Web tend to be more lenient about typos, so don’t stress about it if you do make a mistake. But correct it as soon as you can.
Be negative. It’s generally unwise to air personal grievances publicly, unless, of course, that’s the theme of your blog. You’ll go a lot further by being positive, inspirational and supportive to the community that you’re writing to.
Write long paragraphs. Long blocks of text are hard for readers to digest, especially when reading on computers and tablets. Break up your content into shorter paragraphs, bullet points and lists whenever possible. Also, if you can, work in some subheads.
Avoid trying new things. It’s important to let your blog evolve over time, and the only way this can happen is if you take risks every once in awhile. If you feel it can add something special to your blog, try it.

26. Fax
A fax (sometimes called telecopying) is the telephonic transmission of scanned-in printed material (text or images), usually to a telephone number associated with a printer or other output device. The original document is scanned with a fax machine, which treats the contents (text or images) as a single fixed graphic image, converting it into a bitmap. In this digital form, the information is transmitted as electrical signals through the telephone system. The receiving fax machine reconverts the coded image and prints a paper copy of the document. Faxing a message online works well if the recipient wants only to read the message. However, if the document requires editing, it must be converted into ASCII (American Standard Code for Information Interchange ) text by an OCR (optical character recognition) program, or it must be retyped manually into the computer.