1. myTimetable Module Timetable Academic Review Session
Katrina Swanton - Head of Quality & Enhancement, DLTE
Suzanne Shinnie – myTimetable Project Manager, A&BL

2. Agenda myTimetable Project – Introduction and Overview
myTimetable – Delivery of learning and teaching
Timetable Policy: Scheduling
Academic Engagement in Timetable Review
Changes to Timetable
Review your timetable
Reflection
Summary

3. myTimetable Project – Overview
Benefits
Individual timetables for students
Available on electronic devices
Communicate changes easily
Changes
Academic leads taking an active role
Review Quality Timeframes
Module Timetable Signed off – Limited Changes
Automated Allocation of Students to Activities
March April May June July August
Scientia Connect
(SITs Integration)
Information
Gathered & Entered
Module timetable Scheduled
Module Timetable review
Module Timetable Published
Individual Timetables Published

4. myTimetable – Delivery of learning and teaching
The interactions afforded by the timetable is at the essence of a student’s learning and teaching experience – the myTimetable project is NOT an administrative exercise
University’s Timetable Policy: the principles and parameters around planning, prioritisation and management of timetabled space
In accordance with the University’s Timetable Policy (para 8.2), changes to the teaching timetable should be kept to a minimum following publication and change requests from staff will only be made on an exceptional basis

5. Timetable Policy: Scheduling
Larger classes will have precedence over smaller classes.
Compulsory modules will be given priority over optional modules.
Combinations of compulsory modules on programmes will be scheduled so that they do not clash.
Learning events which are regular and over a full-semester will have precedence over sporadic or single-week events.
Activities which have a longer duration will take precedence over events of a shorter duration.
For specialist resources, precedence will be given to learning activities which explicitly require access to the specialist equipment and/or accommodation.
Wednesday afternoons will be kept free for students wherever possible.

6. Academic Engagement in Timetable Review
Reviewing for accuracy, and ensuring that the proposed activities make sense from an LTA perspective, at module and programme level:
Specialist resources - Where teaching activities have set requirements
Learning & teaching styles - Where a specific teaching space is requested
Sequencing - When the preference is for tutorials to take place after lectures have occurred.
Breaks - A break time of one hour will be scheduled between and 2.00
Teaching period - No more than 4 hours of consecutive classes/teaching
Scheduling - Avoiding large unscheduled gaps between teaching events on the same day, e.g. a teaching event on a Monday at 9 to 10 with no further event scheduled until Monday 4 to 5.
Distribution of lectures – Avoiding an undesirable distribution of lectures e.g. all teaching on the same two days or conversely spread sparsely across all five days.
(para 2.3 of the Timetable Policy)

7. Academic Engagement in Timetable Review
Allocation of Students to Activities – exemptions required now
It was agreed by LTA Committee that students would be automatically allocated to activities (tutorials, seminars etc) on a random basis as default
A request can be made to have tutorial groups retained within the programme
However, exemptions on sound LTA grounds are permissible, for example where tutorial groups are streamed.
Requests for exemptions are to be submitted to timetable teams by 7th July.

8. Changes to Timetable
The Timetable Policy states that changes to the teaching timetable after module timetable publication should be kept to a minimum. After this review period, changes requests from staff should only be made on an exceptional basis. Potential reasons for changes include:
Unanticipated student numbers (either too many students, or too few) for room capacity – including incoming exchange students;
Accommodating staff/students with disabilities
Unanticipated staff changes (sickness, leavers and starters)
Room availability – for example, rooms taken out of use by Property and Facilities

9. Timetable Stages Submission
In advance of teaching, as we are planning for next academic year
Timetable open for editing
No visibility to students
Maximum flexibility
Draft
After planning is complete, but before timetable is released
Timetable under construction
Limited changes possible
Module Timetable Published
After timetable has been released, but before students have arrived
Timetable now available for students to see, therefore changes will have impact on student experience
No changes expected
Individual Timetable Published
Students allocated to activities within the timetable
Students actively using timetable
Only changes expected would be student led

10. Change Request Ripples
School
Programme
Module
Activity
Component
Change Request Ripples
Number of Students
Week Pattern
Location
Time
Activity
Type
Student
Groups
Day
Staff
Length
of Activity

11. Impact of Change - Assessment
Module Leader
Programme Leader
SAL
Multiple School SAL’s
Authorisation Levels (min)
Single
Activity
Activities within Module
Activities across Modules within Programme
Activities across Modules across Programmes
Activities across Modules/Programmes across Schools

12. Submission of Teaching Information
Module Leader
Programme Leader
SAL
Multiple School SAL’s
Authorisation Levels (min)
Single
Activity
Activities within Module
Activities across Modules within Programme
Activities across Modules across Programmes
Activities across Modules/Programmes across Schools

13. Module Timetable Review Period
Module Leader
Programme Leader
SAL
Multiple School SAL’s
Authorisation Levels (min)
Single
Activity
Activities within Module
Activities across Modules within Programme
Activities across Modules across Programmes
Activities across Modules/Programmes across Schools

14. Module Timetable - Published
Module Leader
Programme Leader
SAL
Multiple School SAL’s
Authorisation Levels (min)
Single
Activity
Activities within Module
Activities across Modules within Programme
Activities across Modules across Programmes
Activities across Modules/Programmes across Schools

15. Individual Timetable - Published
Module Leader
Programme Leader
SAL
Multiple School SAL’s
Authorisation Levels (min)
Single
Activity
Activities within Module
Activities across Modules within Programme
Activities across Modules across Programmes
Activities across Modules/Programmes across Schools

16. myTimetable – Review your timetable

17. myTimetable Project – Module Review Summary
Review timetable for:
Accuracy
Appropriate for learning & teaching approach
Coherent timetable for student experience
Guidance
Timetable Policy
LTAC Paper (LTAC(16/17)43)
School Admins
Upcoming Dates
7th July – Deadline for all change requests
17th July – Module timetable published
4th Sept – Individual timetable published
Change Requests & Allocation Exemptions
your generic school timetable mailbox