1. Mark Riley Interim Dean, The Graduate School Westcott 314 – 644-3501
Graduate Education and The Importance of Mentoring New Faculty Orientation Fall 2017
Mark Riley
Interim Dean, The Graduate School
Westcott 314 –

2. Pre-eminent University Doctoral (R1) Highest Research
We are a pre-eminent university in the State of Florida and classified by the Carnegie Foundation for the Advancement of Teaching as a Doctoral R1 institution. As such graduate and postdoctoral education is central to the mission of the university. We would not be a research university were it not for the graduate students and postdocs and the work they do with you. They bring new ideas and fresh perspectives to the university community and we place great value on the work you do with them to ensure their success.
The annual number of research doctoral degrees that we award and the number of postdocs that we train are two critical metrics determining our status as a pre-eminent university.

3. The Graduate School - Mission
To advance the quality and integrity of graduate and postdoctoral education
Assist graduate students in academic matters
Provide broad oversight and ensure implementation of policies pertaining to graduate education
Collaborate with other campus units
Collaborate with national organizations
Assist postdoctoral scholars in resource location, career development, job networking, and grant development
Provide oversight across departments with regards to postdoctoral policies and training
Membership in the national postdoctoral association
Postdoctoral Fall Symposium and Spring Career Workshop
Graduate education is de-centralized at FSU. We do not handle graduate admissions, we do not allocate graduate assistantships, and many other graduate-student related matters are handled at the college and departmental levels.
At FSU, the role of the Graduate School is to provide advice to students, postdocs, deans, chairs, and faculty on a range of academic matters, oversee graduate enrollment for the university, address issues that are of concern to all graduate students and postdocs regardless of discipline e.g. health insurance, and generally give voice to the importance of graduate and postdoctoral education to economic development in the state and the nation. We aim to complement and enhance the experience students and postdocs gain in their individual programs.
If there is anything we can do to help you and your graduate students and postdocs be successful please contact us.
Because of the de-centralized nature of graduate education at FSU we work with numerous academic and campus units to facilitate the communication of information and ensure that critical issues do not fall through the cracks.
We are engaged at the national level with various organizations such as the Council of Graduate Schools to ensure that we stay at the forefront of new directions in graduate education.

4. The main office including the Office of Postdoctoral Affairs are located in 314 Westcott.
The Fellows Society which brings together graduate students who hold competitive university and national fellowships to foster interdisciplinary engagement, the Program for Instructional Excellence (PIE) which prepares students to be effective teaching assistants in the classroom , and the Office of Graduate Fellowships and Awards (OGFA) which helps students identify and apply for external fellowships and awards are in the Honors, Scholars, and Fellows House.
The Center for Intensive English (CIES) program which helps international students improve their English language skills is located in the Hecht House.
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5. Graduate School Staff Dr. Mark Riley, Interim Dean
Brian Barton, Assistant Dean for Business Operations
Ashley Jarvis, Academic Program Specialist, Waivers
James Beck, Academic Program Specialist, Graduate Policy Committee
Pamela Brown, Academic Program Specialist, Manuscript Clearance
Dr. Thomas Whitley, Assistant Director, Office of Graduate Fellowships and Awards
Dr. Judith Devine, Senior Associate Dean
Dr. Debi Fadool, Associate Dean, Office of Postdoctoral Affairs
Katrina Williams, Coordinator of Events
Alexis Driggers, Office Administrator
Dr. Patrick Kennell, Director, Center for Intensive English Studies
Chris LaRocque, Training Specialist
Dr. Lisa Liseno, Assistant Dean, Fellows Society and Program for Instructional Excellence
Mr. David Martin, Administrative Assistant
Dr. Jeff Norcini, Assistant, Manuscript Clearance
Michael Walsh, Marketing Representative
Dr. Adrienne Stephenson, Assistant Dean, Office of Graduate Fellowships & Awards

6. Graduate School Staff 
The GS staff are FANTASTIC! Please don’t hesitate to contact me or them …. They are all part of your new family .... Family FSU!
Graduate School Staff 

7. A Unique Combination of the Arts and Sciences
We have outstanding graduate programs in the sciences, engineering, humanities and performing arts. Regardless of the specialty area one thing that we hear consistently is that graduate students choose to come to FSU for YOU, the faculty. It is your reputation as outstanding scholars that ultimately attracts graduate students to FSU…

8. Doctoral (R1) Highest Research Activity
Educate and train graduate students
Emphasis on doctoral education
FSU
70+ doctoral programs
~400+ doctorates/year
Master’s education
120+ master’s programs
>2,000 master’s year
In these next few slides I want to highlight some key characteristics of graduate education at FSU. For the most part you will likely be focused on your own program and department, but it is important to think about yourself and department in the context of the whole institution.
As I mentioned we are classified as a doctoral institution with very high research activity which means we are here to educate and train doctoral students.

9. Graduate Enrollment: 7,929 (19%)
The landscape of graduate education is quite competitive and the overall graduate headcount in the last 5 years has declined 3%. However, we had a 1.4% increase last year…. Mainly # Masters Doctoral enrollment which is extremely important for our standing as a research university has been stable; doctoral degree production a pre-eminence metric has increased as you will see shortly. I can see an upward trend in Master and even Doctorates …. We will keep this trajectory going in the right direction and there are plans afoot to increase the slope of these significantly in the years to come!
Graduate students represent 19% of the overall student population.

10. Demographics-Fall 2016 Graduate Students
Residency status
Florida %
Out of state/Intl %
Time commitment
Full-time %
Part-time %
Gender
Female 56%
Male 44%
Race/ethnicity
White 58%
Black 9%
Hispanic 10%
Asian %
Am. Ind. <1%
Multi 3%
Diversity and inclusion are important to the university because through it new ideas are fostered through the exchange of different perspectives that can arise from different experiences. I encourage you to recruit broadly for new graduate students and employ holistic admission practices.

11. Postdoctoral Demographics
Citizenship
USA %
Intnl %
Gender
Female 35%
Male 65%
Race/ethnicity
White 39%
Black 2%
Hispanic 5%
Asian %
Multi 1%
Unspec 5%
The postdoctoral demographics differ somewhat from the overall graduate student population because the majority of postdocs are in STEM fields. Note the higher proportion of males and international postdocs.

12. Doctoral degrees 10 years
As I mentioned, we have emphasized doctoral education in the last several years and this has translated into a substantial increase in doctoral degree production. We are of course interested in quality, but numbers are important because they are a gauge of one’s contributions to a discipline. In addition, this is a pre-eminence metric….must be 400 or more. Until this year this only included PhD, EdD, and DM degrees. It now also includes MD, and DNP degrees so while we may no longer be in danger of not meeting this metric it will still be important to focus on research intensive education exemplified by the PhD.
>58% in the last 10 years;

13. Postdoctoral Scholars
The data reported in the annual NSF-NIH survey is the official metric for pre-eminence. Need 200 for pre-eminence. It does not include postdocs in the humanities.

14. Postdoctoral Disciplines
Earth Ocean
Atmospheric
Biological
Science
Biophysics
Other STEM
Medicine
Physics
Engineering
Math
Computing
Humanities
This is the disciplinary distribution of postdocs across the campus
Chemistry and
Biochemistry
National Magnetic Lab

15. Graduate Education Policies
The Graduate Policy Committee considers University-wide policies relating to graduate education.
The Dean of The Graduate School ensures adherence to university-wide policies and provides broad oversight of all graduate programs.
Moving on, I would like to return to the role of the Graduate School
The Graduate Policy Committee which is a faculty committee of the Faculty Senate sets policy and reviews graduate programs.
The Dean of the Graduate School is responsible for the implementation of policy across all programs. I am keenly interested in policies that affect graduate education and will make suggestions to the GPC about issues that they need to consider, but the GPC sets the policy.

16. Postdoctoral Policies
The Postdoctoral Advisory Board considers University-wide policies relating to postdoctoral training and employment.
The Director of Postdoctoral Affairs ensures adherence to university-wide policies and provides broad oversight of all postdocs in coordination with the Dean of the Graduate School and the Provost’s Office.

17. Graduate Education Policies
The Graduate School
Registrar - Graduate Bulletin
FSU Graduate Student Handbook
Office of Faculty Development & Advancement – Faculty Handbook
You can find the information in these publications and websites.

18. Postdoctoral Policies
The Office of Postdoctoral Affairs
Employment Duration, Minimum Salary, and Hiring (Letter Templates)
Teaching Postdoctoral Scholar Requirements
New Postdoctoral Orientation and Quarterly ‘Welcomes’
And this is where you can find info about postdoctoral policies

19. Awards & Opportunities
Graduate Faculty Mentor Award
Recognize faculty for excellence in graduate education
Professional development of students
We place great value of the work you do with your students. The Graduate Faculty Mentor Award recognizes faculty who go the extra mile with students.
Deep commitment to foster professional and personal development of the students

20. Postdoctoral Awards & Opportunities
Three-parts Grant Workshop
Stepwise construction of an extramural grant application
Completion of an internal mock study section review
Intramural award of $1,000 for research supplies upon submission to an agency
Postdoctoral Travel Awards (July 1 and Jan 1)
Postdoctoral Fall Symposium and Spring Career Workshop
If you are thinking of recruiting a postdoc these are some of the opportunities and activities that would be available to enhance their professional development.

21. Special Programs & Collaborators
Preparing Future Faculty Certificate (PFF)
Preparing Future Professionals Certificate (PFP)
3MT Thesis Competition
Council of Graduate Schools
Completion and Attrition Study of URMs
PhD Career Pathways
The Future of the Dissertation
Our office offers professional development programs and specialized workshops designed to complement and enhance what is available in your departments and colleges. This slide highlights these programs:
Professional Development Workshops
PFF & PFP are nationally recognized efforts focused on teaching as part of the academy as well as preparation for the broader workforce.
The Graduate School administers several university wide internal graduate fellowship which can be useful in recruiting new students to campus. Additionally we recognize student achievement through several awards programs and competitions e.g. the 3 MT Thesis and we bring everyone together each spring for the Celebration of Graduate Student Excellence.
The format of all theses and dissertations must be approved by our office as a step in the clearance process for graduation
Celebration of Graduate Student Excellence

22. Graduate Student Groups
Congress of Graduate Students (COGS)
Represents all graduate students
Vivianne Asturizaga, Speaker
Graduate Assistant Union (GAU)
Represents all graduate assistants on matters relating to the terms and conditions of employment
It is essential that you are aware of and understand the Collective Bargaining agreement if you supervise a graduate assistant.

23. Postdoctoral Governing Groups and Communication
Postdoctoral Association (PDA)
Coordinators/Directors of Postdocs in Departments
National Postdoctoral Association – free membership
List Serv
Postdoc News

24. Mentoring and Professional Development
The title of this presentation included the importance of mentoring. Mentoring is widely recognized as being of fundamental importance in promoting timely progress of students in their degree programs and providing guidance to both graduate students and postdocs regarding professional preparation for success in the workplace. It is our intent to hold a workshop this fall which will highlight best practices in mentoring. Joining me will be several faculty who have been recognized with the Graduate Faculty Mentor Award. I hope to see you there.
I will conclude with a few thoughts on mentoring. First these two publications are excellent resources. I especially like the advisor handbook as it focuses on what we can do as faculty.
University of Chicago Press

25. Major professor Step 1 Before the “knock on your door”
Inform yourself of the policies and guidelines that pertain to graduate education in your department, college and university.
At some point you will be asked to be a major professor. I have already mentioned the importance of knowing our policies.

26. Major professor
Step 2
Consider developing a written document of your philosophy regarding graduate education to share with a prospective student.
Reflect on your own experience with your major professor
Develop your own expectations of student performance
How do you want to be addressed?
Formal vs informal
Work hours, work habits, regular meetings, office hours etc.
Annual evaluations etc
Independent vs hand holder
What don’t you like – lateness; messy lab etc.
Delineate your responsibilities
Set boundaries – professional vs personal matters

27. Major professor-student/postdoc interactions
Elements of a successful relationship
A clear understanding of mutual responsibilities
A commitment to maintain a productive and supportive scholarly environment
Proper supervision and review, and
An understanding that the main purpose for the relationship is to prepare students/postdocs to be come successful, independent scholars.

28. Individual Development Plans
I encourage you to encourage your student to develop an individual development plan.
Setting goals can help the student or postdoc be more intentional about their education and training.
An Individual Development Plan (IDP) is an essential tool to help a student or postdoc:
• assess their current skills and strengths
• create a plan for developing and enhancing skills to help you meet their academic and professional goals
• communicate with you about their evolving goals and related skills
The Graduate School provides a template for developing an IDP on our website

29. Questions The Graduate School 644-3501 Public website
Blackboard site for faculty and staff
Blackboard organizations
So that’s it….please contact me and an my office if you have questions.

30. Have fun  Let’s change the World together!