1. Common Features Using the Common Features of Microsoft® Office 2010
Faculty of Business, Finance, and Hospitality
Prepared by: Teo Siew
Copyright© 2017 MAHSA UNIVERSITY

2. Objectives Use Windows Explorer to Locate Files and Folders
Locate and Start a Microsoft Office 2010 Program
Enter and Edit Text in an Office Program
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3. Objectives Perform Commands from a Dialog Box
Create a Folder, Save a File, and Close a Program
Add Document Properties and Print a File
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4. Objectives Open an Existing File and Save It with a New Name
Explore Options for an Application
Perform Commands from the Ribbon
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5. Objectives Apply Formatting in Office Programs
Use the Microsoft Office 2010 Help System
Compress Files
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6. Use Windows Explorer to Locate Files and Folders
A file is a collection of information stored on a computer under a single name.
Every file is stored in either
a folder—a container in which you store files
a subfolder—a folder within a folder
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7. Use Windows Explorer to Locate Files and Folders
Navigate (explore) within the organizing structure of Windows
Create, save, and find your files and folders
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8. Use Windows Explorer to Locate Files and Folders
A rectangular area on the computer screen in which programs and content appear
Figure 1.6
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9. Locate and Start a Microsoft Office 2010 Program
Microsoft Office 2010 includes programs, servers, and services for individuals, small organizations, and large enterprises.
A program or application, is a computer’s set of instructions to perform a task, such as word processing or accounting.
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10. Locate and Start a Microsoft Office 2010 Program
The Start Menu
Figure 1.8
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11. Locate and Start a Microsoft Office 2010 Program
Figure 1.9
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12. Enter and Edit Text in an Office 2010 Program
All Office 2010 programs require some typed text.
Your keyboard is the primary method of entering information into your computer.
Techniques to edit—make changes to—text are similar among all Office 2010 programs.
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13. Enter and Edit Text in an Office 2010 Program
Figure 1.11
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14. Perform Commands from a Dialog Box
In a dialog box, you make decisions about an individual object or topic.
A dialog box also offers a way to adjust a number of settings at one time.

15. Perform Commands from a Dialog Box
Figure 1.15
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16. Create a Folder, Save a File, and Close a Program
A location is any disk drive, folder, or other place in which you can store files and folders.
Where you store your files depends on how and where you use your data.
Take time to name your files and folders in a consistent manner.

17. Create a Folder, Save a File, and Close a Program
Figure 1.18
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18. Add Document Properties and Print a File
Adding properties to your documents will make them easier to search for in systems such as Microsoft Sharepoint.
Use your name, subject, and other keywords in the Document Properties panel.

19. Add Document Properties and Print a File
The process of printing a file is similar in all Office applications.
The only differences are in the types of options you can select.
Example: A PowerPoint program can print full slides or handouts with small pictures of slides on a page. Word offers other options.
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20. Add Document Properties and Print a File
Figure 1.24
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21. Open an Existing File and Save It with a New Name
Open command
Display the Open dialog box
Navigate to and open existing files from the Open dialog box.
Common dialog boxes:
Open
Save
Save As

22. Open an Existing File and Save It with a New Name
Figure 1.28
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23. Explore Options for an Application
Each Office application has an Options dialog box from which you can select:
Program settings
Other options and preferences, such as setting preferences for viewing and editing files

24. Explore Options for an Application
Figure 1.34
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25. Perform Commands from the Ribbon
Displays across the top of the program window
Groups commands and features logically
Can be minimized so only tab names appear

26. Perform Commands from the Ribbon
Each Office program’s Ribbon contains:
Tabs
Groups
Commands

27. Perform Commands from the Ribbon
Tabs relate to a type of activity, such as laying out a page.
Groups, located on tabs, are sets of related commands for specific tasks.
Commands, arranged in groups, are instructions to computer programs and display as a button, menu, or box.

28. Perform Commands from the Ribbon
Figure 1.37
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29. Apply Formatting in Office Programs
Formatting is the process of establishing the overall appearance of text, graphics, and pages in an Office file.
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30. Apply Formatting in Office Programs
Figure 1.49
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31. Use the Microsoft Office 2010 Help System
The Help feature provides information about all the program’s features.
Figure 1.59
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32. Compress Files
A compressed file is a file that has been reduced in size.
Compressed files
Take less storage space
Transferred to other computers faster
Make sharing files easier by combining a group of files into one compressed file

33. Compress Files
Figure 1.61
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34. References
Gaskin S., Ferrett R., Vargas A. & McLellan C. (2012), GO! with Office Volume 1, 2nd edition. Pearson.