1. U Y A P NATIONAL JUDICIARY NETWORK PROJECT and TURKISH JUDICIAL SYSTEM
Republic of Turkey
Ministry of Justice
U Y A P
NATIONAL JUDICIARY NETWORK PROJECT
and
TURKISH JUDICIAL SYSTEM
Cengiz TANRIKULU
Reporter Judge in Ministry of Justice, Turkey
16 November 2005
Tunisia

2. CONTENT OF THE CONFERENCE
Republic of Turkey
Ministry of Justice
Firstly this event will present an overview of the Turkish Judiciary System
Secondly and mainly will share the experiences of Turkish Ministry of Justice’s (MoJ) National Judiciary Network Project (UYAP)
and give some quick facts about UYAP and effects of the Project’s on Turkish judicial system
Overall assessments of outputs UYAP

3. What is UYAP ? Its expantion is National Judiciary Network Project
Republic of Turkey
Ministry of Justice
Its expantion is National Judiciary Network Project
UYAP is a central network project which contains all of the courts, public prosecutors services, prisons and other whole judicial units in Turkey
It’s context is creation of an integration between Turkish judicial system and with concerned institutions

4. TURKISH JUDICIAL SYSTEM
Republic of Turkey
Ministry of Justice
A-Some facts and figures from Turkish Justice System
According to article 2 of the Turkish Constitution:
“Turkey is a democratic secular social and law state”

5. HIGH LEVEL COURTHOUSES
Republic of Turkey
Ministry of Justice
1. Court System
Constitutional
Court
Court of
Cassation
Council of
State
Constitutional
Jurisdiction
Civil
Jurisdiction
Administrative
Jurisdiction

6. Republic of Turkey
Ministry of Justice

9. Council of the state consist of twelve department
COUNCIL Of STATE
Republic of Turkey
Ministry of Justice
Council of the state consist of twelve department
1. Department’s task is consultancy
2. Department’s task is assize of the officers
Other ten departments task is appeal on administrative and task cases

10. COUNCIL Of STATE
Republic of Turkey
Ministry of Justice

11. A-SOME FACTS AND FIGURES
TURKISH JUDICIAL SYSTEM
Republic of Turkey
Ministry of Justice
A-SOME FACTS AND FIGURES
2. Figures

12. Number of the Judges and Prosecutors
Republic of Turkey
Ministry of Justice
Turkey has 133 High Criminal Courts Centre
And in 575 districts totally 708 courthouses,
443 Penitentiary and Detention Houses ,
23 Forensic Medicine Units,
7751 Courts, Public Prosecutor Services and Enforcement Offices
In civil judiciary 4529 judges and 3023 public prosecutors,
In administrative courts 491 administrative judges

13. CURRENT SITUATION OF CASE FILES IN TURKEY at THE END OF 2004
Republic of Turkey
Ministry of Justice

14. Population of Turkey in 2004
About 70 million
Republic of Turkey
Ministry of Justice

15. DELIVERED HARDWARE Computer 22.200 Laser printer 11.265
Republic of Turkey
Ministry of Justice
Computer
22.200
Laser printer
11.265
Uninterruptible power supply
5.090
Laptop
9.217
Laptop printer
2.800
Color Printer
418
Scanner
2.437

16. CABLE LAYING
Republic of Turkey
Ministry of Justice
In 807 Units was laid cable for connection points across Turkey
ANKARA

17. Average duration of assize
Republic of Turkey
Ministry of Justice
General Courts : Penal : 266 days
Civil : 241 days
C.o. Cassation Penal : 283 days
Civil : 86 days
Council of State : 460 days

18. Some other figures Auxiliary Court Personal : (Aprox.) 30 000
Republic of Turkey
Ministry of Justice
Auxiliary Court Personal : (Aprox.)
Trainer Judges 1159
Members of the C.o.Cas 250
Members of Council of State:78
Lawyers (Aprox.)
In 444 Prisons
Current Number of Inmates:
Total Prison Officials:

19. TRAINING Basic Computer Training 13.000 UYAP Training 40.000
Republic of Turkey
Ministry of Justice
Basic Computer Training
13.000
UYAP Training
40.000

20. GIVEN EDUCATIONS
Republic of Turkey
Ministry of Justice

21. The Basic Requirements Of Turkish Judicial System and what has been doing?
Republic of Turkey
Ministry of Justice
The Republic of Turkey and it’s government nowadays are fallowing a national programme for reinforcement and to accelerate the judicial system
They are also implementing various measures on judicial modernisation and penal reform and want to improve the functioning and efficiency of the judiciary
UYAP was prepared and established by MoJ to create an effective and less bureaucratic judicial system for each concerned institution and citizens as one and very important measure

22. Project plan with milestones
Republic of Turkey
Ministry of Justice
Analysing
of the
process
In 2002
Designing of the
system and
producing of
Programmes
and screens
In 2003
Revise
of the TJS
In 2000
Composing
of the
project
schedule
In 2001
Conjectural
Project’s
finish time
End of
the 2006
Project start
to roll out
in whole Turkey
at the beginning
of the 2005
implementing
of the project
in pilot units
at the
beginning of
the 2004
Testing
system and
new
products
at the end of
the 2003

23. FORENSIC MEDICINE UNITS
PILOT UNITS IN SCOPE OF UYAP
Republic of Turkey
Ministry of Justice
PRISONS
Ankara Kapalı Cezaevi
Ankara Açık Cezaevi
Keçiören Çocuk Islahevi
Elmadağ Çocuk Cezaevi
Sincan F Tipi Cezaevi
İzmir Çocuk Islahevi
Kocaeli F Tipi Cezaevi
FORENSIC MEDICINE UNITS
Adlî Tıp Kurumu Başkanlığı
Adlî Tıp Ankara Grup Başkanlığı
Adlî Tıp İzmir Grup Başkanlığı
Adlî Tıp Antalya Şb.Md.lüğü
Adlî Tıp Konya Şb.Md.lüğü
RESORT UNITS
Antalya Dinlenme Tesisi
Gökçeada Dinlenme Tesisi
JUDGEHOUSES
Ankara Hâkimevi
İstanbul Hâkimevi
OCCUPUTIONAL UNITS
Ankara Adalet Meslek Lisesi
Bolvadin Adalet Meslek Lisesi

24. UNITS WHICH ARE PUT INTO OPERATION IN SCOPE OF UYAP AFTER PILOT UNİTS1
Ankara Ağır Ceza Merkezi 11
Akşehir Ağır Ceza Merkezi 2
İstanbul(Sultan Ahmet Adliyesi) ACM 12
Karaman ACM 3
İzmir Ağır Ceza Merkezi 13
Burhaniye ACM 4
Aydın Ağır Ceza Merkezi 14
Kızılcahamam Adliyesi 5
Yozgat Ağır Ceza Merkezi 15
Ayaş Adliyesi 6
Zonguldak Ağır Ceza Merkezi 16
Ankara BİM 7
Bartın Ağır Ceza Merkezi 17
Trabzon BİM 8
Gebze Ağır Ceza Merkezi 18
Konya BİM 9
Sinop Ağır Ceza Merkezi 19
Zonguldak BİM 10
Zile Ağır Ceza Merkezi

25.   PLACES WHERE SOFTWARE EDUCATION WAS FİNİSHED AND UYAP’S PROGRAMMES WILL BE ROLL OUT1
Hınıs Ağır Ceza Merkezi 10
Bingöl Ağır Ceza Merkezi 2
Boyabat Ağır Ceza Merkezi 11
Salihli Ağır Ceza Merkezi 3
Vezirköprü Ağır Ceza Merkezi 12
Elmalı Ağır Ceza Merkezi 4
Bayburt Ağır Ceza Merkezi 13
Seydişehir Ağır Ceza Merkezi 5
Bolvadin Ağır Ceza Merkezi 14
Midyat Ağır Ceza Merkezi 6
Şebinkarahisar Ağır Ceza Merkezi 15
Muş Ağır Ceza Merkezi 7
Gümüşhane Ağır Ceza Merkezi 16
Boğazlıyan Ağır Ceza Merkezi 8
Oltu Ağır Ceza Merkezi 17
Kozan Ağır Ceza Merkezi 9
Elbistan Ağır Ceza Merkezi 18
Kastamonu Ağır Ceza Merkezi

26. With the Decision Support System, procedural mistakes will be reduced minimum, imaginary argument atmosphere within judicial organization about jurisprudence will be formed, information sharing will be provided.

27. The Document Management System (DMS) in our Ministry have been integrated and exchange of the electronic documents between the areas coming into enterprise and Ministry (centre) has been started. In this sense, exchange of documents have been carried out from the Units of the Provinces to the Centre, exchange of documents have been carried out from the Centre to the Units of Provinces in a short time in which the integration has been initiated.

28. UYAP’S Web Mail Server Has 55.000 USERS

29. Objectives of UYAP
Republic of Turkey
Ministry of Justice
To transfer key business processes of the judicial system into central electronic means
To reduce the clerical, administrative and communications costs which would otherwise be incurred in manuel and paper- based system.
Reductions in staffing and use the personal most effective
To create a Databank of information on relevant legislation, regulations, circulars, template texts and policies Information etc.
To take Management Reports for performance, Work Reports for planning or recording etc.
To research information which is needed during processes
To create fast, secure and efficient information system enabling the appropriate sharing of information with across the wider Turkish judicial services
Composing alerts for to prevent from basic judicial errors

30. Objectives of UYAP
Republic of Turkey
Ministry of Justice
Interface judicial institutions with each other and with concerned institutions
Supplying transparency
Fulfil inspections in to electronic means
Give process information's and basic legal aids to citizens via internet
Set up central document management system between TJS Units
Procure data for doing data mining in judicial field
Obtain very strong and efficient judicial central infrastructure

31. Objectives of UYAP
Republic of Turkey
Ministry of Justice
To provide the capability to measure performance and report on the effectiveness of Turkish judicial services in terms of such performance indicators as are defined by Government and stakeholders. The data required for this would be captured and make available through the operational UYAP system
To provide a research capability to evaluate the impact and effectiveness of offender-crime assessment tools (yet to be implemented) and programmes and interventions designed to reduce crimes

32. Scopes and interfaces
Republic of Turkey
Ministry of Justice
The scope includes the all functions required to support and enable to transaction into electronic means between judicial institutions
The scope includes also enable fulfilment of finance functions, commissioning functions, human resources management, payroll, training management, property management , asset administration and other supporting services

33. UYAP consists of these sub-systems
Republic of Turkey
Ministry of Justice
Penal Law System
Civil Law System
Administrative Law System
Public Prosecutors Services System
Court of Cessation System
Probation System (have been producing)
Verdict Support System
Lawyer Information System
Enforcement-Bankruptcy System
Convict-Arrest Management System

34. NJNP consists of these sub-systems
Republic of Turkey
Ministry of Justice
Citizen Information System
Personal Management System
Financial Management System
Supply Management System
Procurement Management System
Training Management System
Document Management System
Forensic Medicine System
General Support System

35. UYAP SYSTEM CENTRE
Republic of Turkey
Ministry of Justice

36. ( DOCUMENT MANAGEMENT SYSTEM )
Republic of Turkey
Ministry of Justice

37. Legislation Directions Sentences Case law Judicial essays
Databank
Republic of Turkey
Ministry of Justice
Legislation
Directions
Sentences
Case law
Judicial essays
Template texts
Circulars etc.

40. Personal general informations screen

41. Constrains Technological constraints
Republic of Turkey
Ministry of Justice
Technological constraints
Managing the IS/IT function – which models to use?
Effective use processes
Training, behaviours etc. Integrate information capture & use into operational business processes
Flexible & re-usable IT infrastructure – what are the available IT infrastructures?

43. UYAP’s Initial Business Benefits
Republic of Turkey
Ministry of Justice
Speed and efficiency of operations
Integration with other justice agencies to enable information exchange with key stakeholders (police, gendarme, prisons, customs, etc.)
Integration/interfaces with other state’s systems
Transparency in terms of accountability and data accuracy
Data standards and data standardization to improve data quality and enable reliable operational and management reporting
Saving in personal i.e. Those who would otherwise be engaged in data processing, clerical and administrative work
Cheaper judicial services
Data mining means that collection and dissemination of aggregated data for research for consisting of future plan
System of alerts to identify users with some described alerts and notices

44. UYAP’s Initial Business Benefits
Republic of Turkey
Ministry of Justice
Decrease administrative and judicial so to enable workload practitioners to focus on their other priorities
Obtain central financial control
Save space with using electronic means instead of paper files
Access to information and make transaction online, instant and secure
Flexibility of working hours so if staff wants to work independent from locality and offices
Performance management through integrated management information

45. UYAP’s Initial Business Benefits
Republic of Turkey
Ministry of Justice
Data repository and migration will be only in one system for that reason will not be data confusion and duplications
Simplify process
Self assessment by staff, they can monitor their works in to electronic means
Provision of Clear Evidence on performence and quality for inspectors, every processes are logging by system
Generate data for policy makers
Prevention of corruption
Inters action between users (free lectern)

46. Management of UYAP
Republic of Turkey
Ministry of Justice

47. Group 1: UYAP’S Project Stakeholders
Republic of Turkey
Ministry of Justice
Group 1: UYAP’S Project Stakeholders

48. Group 2: UYAP’S Strategic Stakeholders
Republic of Turkey
Ministry of Justice
Group 2: UYAP’S Strategic Stakeholders

49. Group 3:UYAP’S Operational Stakeholders
Republic of Turkey
Ministry of Justice
Group 3:UYAP’S Operational Stakeholders

50. Project Control Overcoming resistance Change control process
Republic of Turkey
Ministry of Justice
Overcoming resistance
Change control process
Compliance with project schedules/product delivery monitoring arrangements
Reports for project board (exeption, highlight, End-Stage report etc)
Establish project support office (PSO) to handle common management and to help our users

51. WAN
Republic of Turkey
Ministry of Justice
BİM
LAN
HUB STATION
LAN
LAN

52. UYAP’s WAN serial connections
In scope of UYAP in 83 judicial units WAN connections were put in to operations, as of 16 October 2005

53. Stage of the UYAP in courts
Republic of Turkey
Ministry of Justice
Stage of the UYAP in courts

54. Citizens can reach their case information via Internet

55. They can be informed via web site about their cases or hearing dates

56. Lawyer can :
Pay process and tax fee from his offices by use of VPN Technology and or on Network in Bars rooms through internet banking and UYAP,
Litigate a claim or dispute to court into electronic means,
Review his cases into electronics means
Submit his petition online via UYAP

57. RESULTS Effects and effectiveness of the Project:
Republic of Turkey
Ministry of Justice
From the beginning of , UYAP has made the programs in 41 units wide spread, files have been entered via UYAP and these units have carried out their all processes via UYAP from that date on.
In all of the units taken into operation, nearly execution files are operated by the means of UYAP system.

58. RESULTS Effects and effectiveness of the Project:
Republic of Turkey
Ministry of Justice
Some of the results obtained are stated below; For example, in the courts taken into operation, delivery bureaus have been taken into operation and collection of charges and duty distributions which are carried out hand by hand before are now carried out by the system as to the objective criteria determined in an electronic environment.
The most important hinder in this way is the resistance that the users show against a new way of life. In order to break this resistance the necessary laws support should be constituted, public opinion support should be provided by making conscious campaigns.