1. Willow Grove Mill Homeowners Association
4/21/2018 9:30 PM
Willow Grove Mill Homeowners Association
Annual Meeting
December 6, 2016
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2. Agenda Call to Order ASD Referendum – Matt Burrows
Middletown Police – Sgt. Scott Saunders
President’s Report
Treasurer’s Report
ARC Process– Ryan Heller
Old Business
New Business
Election of Directors
Q&A/Adjournment

3. Matt Burrows Superintendent of Schools Appoquinimink School District

4. Sgt. Scott Saunders Community Services Officer Middletown Police Department

5. President’s Report Assessment – April 2016
Bills (587) sent April 5th, due May 9th
Second notices (263) sent June 9th, due June 24th
78% compliance rate (452 paid/135 unpaid)
Lien notices will be sent January 2017
Inquiries 2016 (Website, phone, mail, ) – 76 Total
21 Deed Restrictions
21 Dues/Budget
11 Real estate closing agents/attorneys
10 Other
7 Traffic/Parking/Roads
6 Property maintenance
Other Updates
Paving
Stop Signs
Speeding Enforcement
Commercial Development
299 Widening Project – 2 years away

6. 4/21/2018 9:30 PM
Treasurer’s Report

7. Architectural Review Committee (ARC)
Committee Members:
Ryan Heller, Greg Harkin, Eric Coddington, Tammi Stephens
2016 Outcomes:
Request Type:
# of Requests:
Outcomes:
Solar Power System 3
3 Approvals
Patio 2
2 Approvals
Fence
Shed 1
1 Decline
Other External 4
4 Approvals
Totals: 12
6 Approvals/1 Decline

8. Architectural Review Committee (ARC)
What is the Committee Looking for?
The quality, aesthetic suitability, nature, kind, shape of the proposed building or other structure;
The color height and materials of which it is to be constructed;
The specific site upon which it is proposed to construct or erect the same;
The harmony of the proposed change, alteration, addition, building or structure with structures on neighboring properties and the outlook and view from the neighboring properties; and
The effect on the reasonable passage of light and air to the neighboring properties

9. Architectural Review Committee (ARC)
Section 9. Fences - No enclosing or non-enclosing fence or barrier (hereinafter the "fence") shall be erected on any lot closer to the Front street line than the rear-most wall of the principal building, No fences shall be of a height of more than five (5) feet and any such fences shall be split rail design and constructed only of wood left in a natural color or white vinyl or other material approved by Declarants. Green wire mesh may be applied to the inside perimeter of the split rail fence. No such fences shall be constructed or maintained upon the lots until the plans for same have been approved by Declarants in accordance with the provisions herein
Section 17. Outbuildings -  No outbuildings, sheds, garages, enclosed outdoors storage facilities, or other similar structures shall be erected, placed or maintained on any lot within the property unless such structures are (i) constructed of a material other than metal; (ii) are located only in the rear yard of any lot; (iii) do not exceed the aggregate size of eighty (80) square feet on each lot; (iv) do not exceed a height of eight (8) feet above ground level; and (v) are built in accordance with plans, specifications and illustrations approved by Declarants or their successors or assigns pursuant to this Declaration.

10. Old Business

11. Community Entry Signage
SE & SW corners of Gloucester Blvd & East Truepenny Turn
Collect Bids & Design Proposals (Dec-Feb 2017)
Solicit Community Feedback (Mar 2017)
Secure easements from Town of Middletown (April 2017)
Construction (May/June 2017)

12. Willow Grove Mill Townhouses
Last phase of townhomes not included in the HOA
Multiple changes in developers and housing type
Cannot enforce restrictions or collect dues
Affects 184 Townhomes outlined below
Lots
Address
1-52; 65-78; ; ; ;
Wilmore Drive
53-64; ;
Lansdowne Road ;
Sherbourne Road
HOA will continue to represent the community at large
Still defining representation parameters
Willow Grove Mill Townhouses can form their own HOA or agree to adhere to our restriction “in spirit”

13. New Business

14. New Business Quarterly Open Board Meetings (Schedule/Location TBD)
Online payment options for Dues
Community Event Planning Committee
Holiday Light Contest - Prizes

15. Election of Directors Nominees- Received 6 total nominations:
The community elects up to five directors each December
Written nominations solicited in advance (due 11/30)
Quorum of 176 homes (30%) is required to hold election
If no quorum exists, current directors remain in place until next election
If fewer than 6 nominations, all nominated directors are appointed to the board without an election
No write-ins permitted
Vote determines the directors who will sit on the board. Specific officer positions are voted on by the board itself once elected.
Nominees- Received 6 total nominations:
Aaron Blythe – Current President
Joyce Kidd = Current Vice President
Tony Tagliaferro – Current Treasurer
Brian Yarborough – Current Secretary
Jackie Brown – Current At-large Member
Mustafa Thadathil – New Nominee

16. Q&A/Adjournment Website: www.willowgrovemillhoa.com
ARC Review:
Board of Directors
Aaron Blythe, President –
Joyce Kidd, Vice President –
Brian Yarborough, Secretary –
Tony Tagliaferro, Treasurer – (845)
Jackie Brown, At-large – (856)