1. EMERGENCY OPERATIONS PLANS

2. MITIGATION
PREPAREDNESS
RESPONSE
RECOVERY

3. LAYMANS TERMS
What do we do before, during and after??

4. MITIGATION:

5. What are the most probable emergencies we could face?
What are the major facilities/systems that could be impacted?
Are there hazards unique to your area?

6. PREPAREDNESS

7. IF WE FAIL TO PLAN-
WE PLAN TO FAIL
INVOLVE EVERYONE

8. Disaster Plans Simple Flexible Periodically reviewed and exercised
Understood by all staff members
Kept in a safe place

9. A pre- assessment should be completed which includes:
Maps showing streets and structures
A description of each building/ structure with the following information:
Number of units per structure
Total area floor space
Number of floors
Authority owned appliances
Number of interior and exterior doors
Number of windows
Type and location of heating/ cooling units
Location of main breakers, gas valves, and water valves

10. DON”T FORGET THE OFFICE!!
List of Office Equipment
Pictures of Each Building
Up to date appraisal of all properties
Staffing Responsibilities

11. EMERGENCY STAFFING Staffing charts Current Phone numbers
Alternate means of communications
Alternate operations sites

12. Designate a damage assessment team
Housing Authority
Executive Director or designee
Maintenance Director or designee
Local Officials
Emergency Mgmt
Engineer
Volunteer Agencies trained in assessment

13. Remember Murphy’s Law WHAT CAN GO WRONG WILL! Things to consider-
Back-up power
Ability of staff to get to you
Alternate staff assignments
Security of staff, properties, and records

14. RESPONSE

15. RESPONSIBILITY The State Office of Emergency Management ?
What responsibilities do we have?
The State Office of Emergency Management ?
The local Office of Emergency Management?

16. OUR PRIMARY CONCERNS DURING THE RESPONSE PHASE
SAFETY – STAFF AND RESIDENTS
SECURITY
MINIMIZING LOSS BY PREVENTING FURTHER DAMAGE
ASSESSING IMMEDIATE NEEDS
OUR SPECIAL NEEDS POPULATION

17. ARE WE THE ONLY ONES IMPACTED?
Are police, fire rescue and other
agencies taxed beyond their capability?

18. SALTT Size Amount Location Type of resource
When you request resources you must know what to ask for
Size
Amount
Location
Type of resource
Time frame in which it is needed

19. WHO DO WE CALL, AND WHEN? Board Chairman Local Emergency Management
HUD
Media

20. A GOOD RESPONSE IS NO ACCIDENT
Pre-planned
Organized
Exercised
Understood

21. Who do our residents expect to be available to help?

22. RECOVERY

23. The primary focus in recovery- getting properties repaired and lives back to normal

24. RECOVERY
This a long drawn out process compounded by a number of issues including:
Availability of labor and materials
Financial issues
Health and safety issues

25. Dealing With FEMA Multi- tiered Bureaucracy
Purpose of assistance is to make things FUNCTIONAL not whole
Do not expect major funds quickly
Do not expect FEMA to know what funds may or may not be available

26. REPAIRS Prior to repairs ask what will or will not be allowed
How much can be cleared, torn out or patched prior to FEMA arrival
Document any instructions and who gave them to you
FEMA will not want to pay for anything aged, their goal is to get individuals housed as quickly as possible, NOT to restore what was once there
You or well meaning volunteers can do financial harm by doing too much too quickly!

27. DOCUMENTATION DOCUMENTATION
THE MOST IMPORTANT PART OF DEALING WITH FEMA IS CLEAR, CONCISE AND THOROUGH
DOCUMENTATION

28. FEMA Personnel change
The person you spoke to today MAY NOT be the one you speak to tomorrow.
ALWAYS find out who, and in what capacity ANY FEMA rep is serving

29. FUNDS HUD Disaster Funds State Disaster Grants
Relief Funds ( Agencies )

30. REMEMBER
Disaster Funding depends upon a Presidential Declaration of an Emergency
The declaration depends upon the amount of loss reported in dollars!

31. OTHER CONSIDERATIONS Local Emergency Management Officials
Communicate with Residents, Local Government and HUD
Staff Needs
Infrastructure Damage

32. Health Dept. Issues
Liability

33. YOUR PLAN Never forget Murphy’s law REVIEW CRITIQUE UPDATE
NEW PICTURES
Never forget Murphy’s law