1. Strategic Planning Forum Number Three
Community College of
Rhode Island
May 4 & 5, 2017
Strategic Planning Forum Number Three

2. CCRI Strategic Planning Process
Goals
Strategic Directions & Goal Framework
Strategies and KPI’s
External Assessment
Internal Assessment
SWOT Analysis
Future Trends
Strategic Visioning and Issues
Gap and SWOT-C Analysis
Strategic Issues
Input from Campus Constituents
Step 1
Step 2
Step 3
Step 4

3. Definitions and Process
Community College of Rhode Island
Strategic Planning Forum Number Three

4. Levels of Institutional Planning
Strategic Level
Strategic Directions
Goals
Strategies
Operational Level
Division-Level Plans
Department-Level Plans
Tactical Level
Policies
Procedures
The current planning process is at the strategic level
The word GOAL connotes specific achievement; a target reached or completed.
The word STRATEGIC DIRECTION is slightly more general in connotation. A strategic direction helps set a course by giving a general direction, but does not usually contain the specifics regarding completion.

5. The path Toward Strategic Goals and Strategies
STEP 1
Gap Analysis and SWOT-C Analysis
STEP 2
Strategic Issues
STEP 3
Strategic Directions and Goal Framework
STEP 4
Strategic Goals and Key Strategies
Key Performance Indicators
KPI’s
CCRI
Strategic
Plan
Strategies Defined:
A plan of action intended to accomplish a specific goal.
A plan for achieving something or reaching a goal, or the skill of making such plans.

6. Strategic Planning Example

7. Strategy and Goal Setting
One of the outcomes of developing a viable strategy is defining goals. Without having clearly defined goals, you won’t be able to gauge progress and make adjustments. Many institutions confuse strategy with goal setting. They are not the same thing and it’s important to understand the difference between the two.
STRATEGY is an exercise in problem solving. While the problem may be as varied as increasing enrollment or differentiating yourself from the competition, these are all problems that a well thought out strategy is focused on solving.
GOALS that support the strategy are critical, but goals do not solve problems. The intent of goals is to measure of progress. Goals direct the strategy. Well written goals focus on activity and activity is not a strategy.

8. Strategic Issues Debriefing
Community College of Rhode Island
Strategic Planning Forum Number Three

9. Strategic Issues Overview
Responses from Strategic Issues exercise (including online) were placed into multiple categories. An draft Strategic Direction statement was developed for each category
The Strategic Planning Committee validated these statements at their meeting on April 28, 2017
Responses are verbatim without editing
Outcomes:
152 total written responses
56 participated in the open forums
30 completed the strategic issues exercise online

10. Strategic Directions
A Strategic Direction is a key statement that propels an institution toward its intended goal
Vision, mission, and strategic issues all contribute to the establishment of strategic direction statements.

11. CCRI Strategic Directions
Enhancing Student Success and Completion
Expanding Partnerships and Programs / Certificates & Degrees
Ensuring Financial Strength and Robust Systems
Improving College Image and Perceptions
Building an Effective Organizational Culture through Collaboration and Engagement
Expanding Opportunities for Professional Development with Clear Pathways and Processes Toward Advancement
CCRI Strategic Directions
These Strategic Directions were validated on April 28, 2017 by the Strategic Planning Committee

12. Strategic Directions and Issues Review
Review the Strategic Directions and Issues Handout
Take a few minutes to review responses.
How well do responses adequately convey issues at CCRI?
Are Strategic Directions reflective the strategic issues in each category?

13. Goal Framework Exercise
Community College of Rhode Island
Strategic Planning Forum Number Three

14. Goal Framework
A Goal Framework is one very simple way to break down complex ideas into goal statements. – it’s one way to develop meaningful goals
Goal Setting Framework comes from the business discipline of Project Management
We can borrow best practices and apply them to college planning
Sample Goal: Over the next three years we will increase the number of students earning high-value credentials by 24% by redesigning our courses for 21st century learners and creating new programs that help drive the economic and social futures of our state.

15. Goal Categories Most Goals Include:
People (board / staff / faculty / committees / relationships with partner organizations)
Facilities / Infrastructure (buildings, equipment, wireless technology)
Systems / Services (databases, programs, courses, degrees, etc.)
Funding / Policies (things you need in place to make sure the goal is successful)

16. Example of A College Goal Piedmont Virginia Community College
GOAL: Increase overall Fall-to-Fall Retention to 60% by 2018
Strategies:
Eliminate late registration and implement mandatory late start sessions (Systems, Policies)
Implement mandatory new student orientation and advising sessions for recent high school graduates and adults (People and Systems)
Create faculty workgroup focused on increasing faculty engagement with students through the creation of active learning spaces (People, Systems, Facilities)
Purchase software to identify at-risk students. Fully implement a comprehensive intervention and student tracking system (Funding, People, Systems)
Utilize predictive analytics to identify students who are at-risk of not completing their degree (Systems)
Convene Student Success Task Force to develop strategies to enhance student retention and completion (People, Services)

17. Goal Framework Exercise
Work in groups of five to six
Review the strategic issues under each Strategic Direction statement
Using the Strategic Issues handout, circle statements, words or actions that should be part of a larger strategic planning goal for each Strategic Direction Statement
Working with your group, decide on the top 5-6 statements, words or actions for each strategic direction
Using the sticky notes, write one statement, word, or action on each page
Paste sticky notes to relevant Strategic Directions on the wall by category.

18. Basic Ground Rules Be as concise as possible about your statements
Goal Framework statements should not focus on individuals or a group of individuals
Do not try to overanalyze or overthink the goal framework statements
Everyone has a right to be treated with respect
All points of view and opinions should be recognized

19. Wrap up and next steps Community College of Rhode Island
Strategic Planning Forum Number Three

20. Multiple Ways to Participate
1) Attend one of three open forums
2) Know your SPC representatives and talk to them as well as your colleagues
3) Contact a Faculty Advisory Committee member from your department
4) Review the consultants presentation for each open forum on the CCRI website
5) Complete open fora activities online at CCRI.edu/StratPlan
6) Check for progress updates and review the outcomes from the previous open forums online
CCRI.edu/StratPlan

21. Timeline Gaps and Opportunities College-wide SWOT Analysis
March 23-24
Gaps and Opportunities
College-wide SWOT Analysis
April 13-14
Visioning: Trends and Best Practices
Crafting Strategic Issues
May 4-5
Putting it all together
Strategic Directions and Goal Framework
May 11-12
Finalize Planning Statements/Goals/Strategies with SPC, FAC, and SLT.
May 19
Draft Goal Statements are Published
May 20-Early-September
Goal Feedback and Comments via online survey

22. Strategic planning open forum number Three
Community College of
Rhode Island
May 4 & 5, 2017
Thank You for your participation