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Installation Procurement Package

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Presentation on theme: "Installation Procurement Package"— Presentation transcript:

1 Installation Procurement Package
S. Kaminski LCLS-II Cryoplant Installation PDR October 18, 2016

2 Outline Purpose Topics
To walkthrough the CP1 Installation Specification. Topics Scope / General Work breakdown Discipline Work Descriptions Cleaning Materials Facilities Safety Environmental Protection Communication Schedule Quality Control Quality Assurance Documentation Turnover / Completion Questions Based on Cryo Building Specification LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

3 High level overview, major work activities Definitions and Acronyms
Scope / General High level overview, major work activities Definitions and Acronyms Define requirements that apply to all work Appendix lists all codes, standards, project specifications, etc that apply to work Drawing Index Identify 3D Model as available tool (reference only) Contractor shall be responsible and shall pay at the Contractors expense for any rework or repair work that is not a result of direction from SLAC LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

4 By Discipline By Phase By Area By System Work Breakdown
LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

5 Disciplines By Area By Phase
Work Breakdown Disciplines Mechanical, Piping, Electrical, Instrumentation and Controls, Architectural, Structural, Civil Coatings, Insulation By Area Tank Farm, North Slab, Compressor Room, Cold Box Room By Phase Phase 1, Phase 2 LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

6 Discipline Work Descriptions
Define system Detail all necessary system work activities Identify applicable design drawings Define any system specific work requirements LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

7 By discipline, system and surface Define required steps
Cleaning By discipline, system and surface Define required steps Define acceptance criteria Cleaning procedures submitted for approval LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

8 Materials – Owner Provided
Detail the Owner provided materials Specify delivery dates of Owner provided materials. Define requirements / procedures for material receipt / transfer Detail material control / storage and handling requirements Define Vendor interfaces and onsite assembly work to be coordinated Define transfer of excess material Procurement Status Report or equivalent LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

9 Materials – Contractor Provided
Specify that the balance of materials is provided by the Contractor Detail material properties Define material and substitute material approval process Detail procurement requirements Detail material receipt / control / handling / storage requirements. Define consequences of noncompliant materials LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

10 Facilities – Site Access
Requirements identified in Appendix Define badging process Provide necessary forms Detail required training (subject and duration) Define access gate(s) / routes, restrictions and site rules (for personnel and materials) LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

11 Facilities - Construction Site
Define utilities available for Contractor use Define available temporary work areas Define available staging and storage areas Define availability, requirements, responsibilities for setting up various temporary utilities Define Contractor responsibilities for site maintenance Define Contractor responsibilities for demobilization Crane operator LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

12 Identify relevant codes, guidelines and forms
Safety Identify relevant codes, guidelines and forms Require daily coordination meetings, work release and inspections Identify content of monthly, final reports Identify required equipment and personnel certifications Identify site emergency procedures Require Site Safety Representative (SSR) LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

13 Identify required training, including
Safety - Training Identify required training, including Web-based Badge Training ESH / Work Planning and Control (WPC ) Orientation LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

14 Safety – Safety Program / Plan
Identify Contractor Safety Program and Site-Specific Safety Plan (SSSP) requirements, including Control of Hazardous Energy Control of Hazardous Materials Confined Space Entry Fall Protection Hot Work ODH LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

15 Safety – JSA Require completion of Job Safety Analysis (JSA) on SLAC form for all construction and high-hazard activities Job steps Hazard associated with each step Hazard mitigations and controls Require approval of lift, installation, etc plans LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

16 Environmental Protection
Identify material restrictions Identify material approval process and handling / storage requirements Identify SWPPP requirements Identify spill response requirements Identify waste management and disposal requirements LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

17 Monthly Updates / Reports Submittals RFIs Change Orders
Communication Meetings WPC Forms Daily Reports Monthly Updates / Reports Submittals RFIs Change Orders Noncompliance Reports (NCR) Information exchanged through Primavera Contract Manager (PCM) Daily reports describe the work as it progresses and indicate potential problems relative to cost, safety, or schedule. LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

18 Communication - Meetings
Detail required meetings Pre-start meetings Daily Tailgate Meetings Weekly Coordination Meetings Weekly Safety Meetings Define meeting attendees, duration and agenda Define assumed number of additional coordination meetings for bid LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

19 Communication - Submittals
Define process requirements Identify required SLAC transmittal form Define submittal rules Establish response expectations Track with Submittal Register LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

20 Define process requirements
Communication - RFIs Define process requirements Documented on a SLAC approved form Define submittal rules Establish response expectations Describe procedure that will be followed for SLAC initiated RFIs and response requirements LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

21 Communication – Change Order
Detail information requirements Request per unit costs for additional meetings, design, construction activities, etc in Bid Describe SLAC process and establish response expectations Describe required response to SLAC initiated change orders Detail incorporation requirements LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

22 Schedule - Constraints
Define key milestones Define Award and Notice to Proceed dates Define Site Work Start Define Interim Milestones (Purifier Work Completion, Phase 1 Work Completion, Phase 2 Site Work Start) Define Site Work Completion LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

23 Define schedule basis / method Define content
Schedules required Baseline Project Calendar Two Week Look Ahead Recovery Schedule Monthly Update / Report Define schedule basis / method Define content Identify preferred software (Primavera P6) LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

24 Generated using Critical Path Method (CPM) Cost loaded
Schedule - Baseline Generated using Critical Path Method (CPM) Cost loaded Progress measurement of activities, including material quantity Work area and responsible party Milestones LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

25 Specified per discipline Per code with Owner additions / amendments
Quality Control Specified per discipline Per code with Owner additions / amendments Review / approve procedures Review / approve personnel Insulation Resistance / Megger LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

26 Review / Witness / Hold points identified in Appendix
Quality Assurance Review / Witness / Hold points identified in Appendix Tracked through approved travelers LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

27 Quality Assurance - Traveler
Per system / discipline Define activity, acceptance criteria, documentation, responsible party and required approvals LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

28 SLAC system installation lead responsible for Owner sign-off
Quality Assurance SLAC system installation lead responsible for Owner sign-off Use Third Party consultant as appropriate Coordinate with JLab as appropriate Coordinate with BIO, other SLAC departments / personnel as necessary prior to approval LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

29 Use Matrix to define requirements
Documentation Use Matrix to define requirements Fabrication procedures / documentation Quality procedures / documentation ES&H procedures Procurement documentation Communication documentation As-builts LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

30 Specify prerequisites and procedures for turnover / close-out
Turnover / Completion Specify prerequisites and procedures for turnover / close-out Full SLAC sign-off on traveler Detail required coordination with system commissioning Specify required warranties LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

31 Thank you for your kind attention,
The End Thank you for your kind attention, Questions? 31 LCLS-II Cryoplant Installation PDR - Installation Procurement Package, Oct 18, 2016

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