1. Dar-es-Salaam, Tanzania, 29th May-1st June 2017
UN Regional Workshop on the 2020 World Programme on Population and Housing Censuses
Dar-es-Salaam, Tanzania,
29th May-1st June 2017
Census Planning and Management By
Macdonald G. Obudho
Kenya National Bureau of Statistics

2. Presentation Structure. .
Background
Strategic Objectives
Census Planning
Census Management
Mngt committees
Innovations/Invest..
Census Structure
Committees
Capacity development
Collaborating partners
Stakeholders
Outsourcing
Milestones
Risks/Contingencies
Challenges

3. Background
Kenya conducted censuses during colonial period in 1948 and 1962
After independence census was conducted in 1969, 1979, 1989, 1999 and 2009
The next census is scheduled for 2019 and spearheaded by KNBS
Power is drawn from the Constitution of Kenya 2010 and the Statistics Act No. 4 of 2006

4. Main Strategic Objectives
Provide information on the size, distribution and characteristics of Kenya’s population for planning, policy formulation and monitoring at all levels
Creation of Administrative and Political units
Research and Development
Development of a Master Sampling Frame (HH & Agric)
Development of Geo-Spatial Database
Allocation of revenue to various units of government
Determination of labour force participation

5. Innovations/Investments
Use of CAPI devices to undertake mapping, and census enumeration
Use of satellite imageries for mapping
Procurement of the CAPI gadgets
Capacity building of staff

6. Census Planning Planning for 2019 KPHC commenced in early 2015
Development of a census project proposal to give methodology, structure, outline the road map for implementing various census activities and budget

7. Census Planning Cont’
The proposal also provided information on the implementation plan, management, expected deliverables at each stage, Methodology, cost implication and timelines
Discussion of the proposal was done at KNBS management then later, the Board
A cabinet memo was then prepared and forwarded to the Cabinet for discussion and approval

8. Census Planning Cont’
Testing and piloting of cartographic mapping tools followed
Various census committees were formed
Other on-going preparatory activities:
Main Cartographic mapping
Procurement of relevant census equipment
Recruitment of additional staff to support mapping

9. Census Planning Cont’ Main cartographic mapping
Procurement of relevant census equipment
Recruitment of additional staff to beef up the on-going cartographic mapping activities

10. Census Management Census committees formed and activated
The committees are at 2 levels of Government (National and County)
Engagement of census monitors from mapping stage

11. Census Management Structure.
National Steering Committee
KNBS Board
- Publicity and Advocacy
- Finance & Procurement
Census Secretariat
County Census Committees
Sub-County Census Committees
Ministry of Devolution and Planning
Technical Working Committee
KNBS TOP MANAGEMENT
Logistics
Risk Management

12. Management Committees
Members of the various committees/offices and their functions are;
National Census Steering Committee (NCSC)
The supreme organ in the census management structure
Members are drawn from Government, Private Sector & Development Partners
Guides the census process by giving policy direction on all census issues
Chaired by PS Planning and Statistics
DG is the Secretary

13. Management Committees…
National Census Coordinator
Overall Coordination of all census activities
Technical Working Committee (TWC)
Responsible for all technical aspects of the census activities including development and review of census instruments
Oversees the recruitment and training of field personnel
Constitutes sub-committees to be assigned special tasks
Finance & Procurement
Logistics
Risk Management
Publicity & Advocacy

14. Management Committees…
Census Secretariat
Provides technical, administrative and logistical support to all other committees & sub-committees
Undertakes the day to day running of the census processes

15. Management Committees…
Publicity and Advocacy Sub-Committee
Lobby leaders and general public to support and participate in census activities.
Procurement and Financial management
Ensures that required census materials/equipment are procured at the right time
Develops procurement and financial flow guidelines
Logistics Sub-committee
Develops all logistical management guidelines & implement them
Risk management sub-committee
Develops a comprehensive risk matrix for the census process
Discusses the anticipated risks with various committees
Monitors how risks are addressed if they occur

16. Management Committees …
County Census Committees
Established in all the 47 Counties
Administratively supervise implementation of census activities at the county level in consultation with the census secretariat
Sub-County Census Committees
They are over 300
Supervise implementation of all census activities in the sub-counties

17. Capacity Development Study visits for benchmarking Short Courses
Senegal visited in 2015 (carto, ICT & demography)
Ethiopia and South Africa visits planned
Short Courses
UK geospatial training
In-house GIS training conducted by US Census Bureau
Budgetary provisions made for capacity building

18. Collaborating partners
In the frontline are 3 ministries:
Devolution and Planning - implementation
The National Treasury- Funding
Interior and Coordination of National Government - Security
County Governments
UNFPA - capacity building, and resource mobilization from other development partners
USAID
UNICEF

19. Stakeholders forums Sensitization of leaders
Sensitization of stakeholders – local and international – for questions/ modules to be considered
Sensitization of special groups – marginalized/minority
Sensitization of the general public to participate in census activities

20. What is to be outsourced
Provision of satellite imageries and Aerial photographs - procurement
Publicity Firm
Recruitment Firm to hire Mapping Assistants
Census trainers/enumerators/supervisors
Additional transport
Subject Matter Specialists for writing monographs

21. Adoption of Technologies
Use of smartphones for mapping and data collection
Use of satellite to cover rural imageries and Aerial photography for major urban
Cloud storage

22. Milestones Cabinet Approval of Census Pre-test of tools
Pilot (mapping and census)
Successful mapping using smartphones
Electronic data capture during enumeration
Launch of census results

23. Possible Risks Delay in Publishing census Legal notice
Loss of smartphones before data is transmitted to the server
Delayed procurement and substandard materials/equipment
Failure to receive and archive data in the server **
Large volume of data sent to the server at ago
Inflation of numbers during enumeration
Delay in amendment of the Statistics Act 2006

24. Contingency Plans Use of Bureau reserve funds
Engage large personnel for mapping
Tracking software to be put in place
Data sent to server once a HH is done
Finance & Procurement committee in place
Many servers for different regions
Sensitization and sealing cheating loopholes

25. Challenges
In 2009 USAID funded census through US census Bureau to offer TA but this time but it is unlikely this time
So far, we don’t have an institution for backstopping (for mapping & census)
Slow start of the process

26. THANK YOU