1. MPHCA CHIP Outreach Refresher Training
COS Supervisor Session
July 29th, 2010

2. Project Design and Goals
Overall Goal: Enroll 24,000 children in MS CHIP/Medicaid coverage during15 months of active outreach.
Outreach and enrollment activities conducted by Community Outreach Specialists (COS).
COS staff stationed statewide in Mississippi’s Community Health Centers (CHCs).

3. Roles and Responsibilities of Participating Agencies
Mississippi Primary Health Care Association (MPHCA)
Lead agency
Serve as liaison for CHCs and DOM
Statewide project coordination
Division of Medicaid (DOM)
Conduct eligibility training for COS staff
Facilitate project involvement with regional DOM staff
Provide statewide and regional project data
Community Health Centers
Employ and provide support for COS staff
Provide supervision of COS staff

4. MPHCA Outreach Coordinator
Administer project from statewide perspective
Collate and analyze data
Support data collection software
Conduct site visits
Additional training as needed
State/Federal project reporting

5. COS Roles and Responsibilities
Provide enrollment assistance to potentially eligible families
Conduct community-based outreach and collaborate with other community-based organizations to promote enrollment assistance
Collect and report project related information

6. Memorandums of Agreement
Each CHC was issued a MOA upon receipt of grant award.
Each CHC executive director/CEO signed MOAs specific to their CHC.
Key MOA items:
Resource Allocation
Disbursements/Payments
Enrollment/Productivity Expectations
No Supplantation
COS Support/Supplies

7. Resource Allocation
Federal grant funds are available to support full-time equivalent (FTE) COSs statewide.
FTE distribution was determined through development of an objective formula
Population data available from the US Census
The stated service area of each CHC
The geographic location of CHC service delivery sites

8. Disbursements/Payments
Each Mississippi CHC is eligible to receive a federal sub-grant award in the amount of $40,162 per 1.0 FTE
These funds support salary, fringe benefit costs, and supplies for each COS for a 15-month period of active outreach
Funds are reimbursed on a monthly basis, contingent on adherence to program reporting guidelines and satisfactory project progress

9. Disbursements/Payments cont’d.
Although the formula used by MPHCA determined the amount awarded to each CHC, MPHCA does not determine the salary of each COS staff person.
The given allotment should also cover COS supplies:
Computer with necessary web browser (Internet Explorer 7 or higher; Mozilla Firefox)
Printing capabilities
Office space where patient confidentiality is ensured
Outreach tools such as flyers, business cards, etc.

10. Disbursements/Payments cont’d.
FTE
Total Allotment
MOnthly Allotment
2.00
$80,324.00
$5,354.93
1.50
$60,243.00
$4,016.20
1.25
$50,205.50
$3,346.83
1.00
$40,162.00
$2,677.47
0.75
$30,121.50
$2,008.10
0.50
$20,081.00
$1,338.73

11. Invoicing
At the end of each month the CHC should invoice MPHCA for their monthly allotment.
The invoice should include:
CHC name, Month, Amount
COS Staffing Profile
COS Name Carley Jefcoat
COS FTE Status FTE
COS Dates of Employment March 16, present

12. Enrollment/Productivity Expectations
As described in the CMS grant application, the goal of this Outreach Project is to successfully enroll 24,000 children into the Medicaid and/or CHIP health coverage during a 15-month period of active outreach.
This further translates into a goal of approximately 1,142 successful enrollments per each 1.0 grant- funded COS FTE.

13. No Supplantation
Federal funds awarded through this project may not be used to supplant the utilization or allocation of other funds or resources.
Project funds and associated resources are intended to apply to CHIP outreach and enrollment efforts only
In the event that existing personnel are hired to fulfill the duties of the COS, a clear delineation of responsibilities and re-assignment of duties must be clearly expressed within all program-related reports and documents.

14. COS Support/Supplies
Each participating CHC must ensure that all full-time and part-time COS staff members are provided with supportive resources necessary for effective job performance, whether afforded directly by the CHC, or made available through project funds.
Such support includes, but may not be limited to; laptop/notebook computer with necessary productivity software, office space, office supplies, and suitable space for confidential, one-on-one client interactions.

15. QUESTIONS?