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A Presentation for CFT, Legal Documentation & BA Booking

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Presentation on theme: "A Presentation for CFT, Legal Documentation & BA Booking"— Presentation transcript:

1 A Presentation for CFT, Legal Documentation & BA Booking

2 Check List for Booking Govt. prohibited articles etc. should not be booked. Hazmat (Dangerous/Inflammable/explosive/ corrosive) goods should not be book. Perishable items should be avoided for booking. Banned Items should not be booked. Value of consignment should not exceed Rs.15000/- per kg.

3 Dangerous Goods

4 Banned & Restricted items

5 Packing Ensure packing according to weight and contents of package.
Don’t book material without proper packing. Return, replacement, warrantee part & rejected material packing also need to checked and only sound packing material should be accepted on paid Basis and declaration should be collected. Goods in damaged condition should not be accepted at any cost.

6 Weight Before booking the material, record the correct
weight of all the packages For small Consignment use weighing Scale & for Heavy/Lot material use Weigh Bridge for measuring weight. For volumetric material, charge weight = (LxBxH)X10 KGs 1 CFT (Cubic feet) = 10 Kgs . In case of heavy wt. packages, we should take handling charges as per ready reckoner .

7 Measurement & CFT Calculation

8 How we measure of a chair
Height of a Chair Length of a Chair Breadth of a Chair

9 How we Measure of a Drum Length of a Drum Height of a Drum
Breadth of a Drum

10 How we measure of a Box Length of a Box Height of a Box
Breadth of a Box

11 How we measure a Triangle Table
Length of a Triangle Table Height of a Triangle Table Breadth of a Triangle Table

12 CFT Formula CFT Denotes Cubic Feet For Inches (Length X Breadth X Height ) ÷ 1728 = 1 CFT = 10 Kg For CM (Length X Breadth X Height ) ÷ = 1 CFT = 10 Kg For Feet (Length X Breadth X Height ) = 1 CFT = 10 Kg

13 CFT Examples For Inches
(Length X Breadth X Height ) ÷ 1728 = 1 CFT=10 Kg Example (12 Inch X 12 Inch X 12 Inch)/1728= 1 CFT = 10 Kg For CM (Length X Breadth X Height ) ÷ = 1 CFT = 10 Kg (30.48CM X 30.48CM X CM)/28317= 1CFT= 10 Kg For Feet (Length X Breadth X Height ) = 1 CFT=10 Kg (1 Ft X 1 Ft X 1 Ft)= 1CFT = 10 Kg

14 Example for Different size of Packets
If we booked one consignment for 15 Box and 5 Box size as Height is 100 CM, Breadth is 50 CM, length is 75 CM, Next 5 Box is size as Height is 110 CM, Breadth is 60 CM, length is 85CM, balance 5 Box size is Height is 90 CM, Breadth is 40 CM, length is 65CM then how we calculate charge weight where 1 CFT= 10 Kg. (100X50X75)/28317X 10 X5= Kg (110X60X85)/28317X10X5= Kg (90X40X65)/28317X10X5= Kg Total Charge weight = Kg = 2070 Kg ( Round Up 10 Kg)

15 Legal Documentation

16 Various Documents required for Booking
4 copies of Invoice Road Permit TIN, CST numbers of receiver. Value should be mentioned in DWB. In case of NCV- declaration from sender.

17 Various Documents required for Booking
3 copies of Invoice/Declaration or as per state requirement. Valid Road Permit(Manual or Online) Check permit carefully for correct Invoice detail and It should be duly signed and stamped by consignor, also validity as above. If Permit expiry date is 15 days balance, then book otherwise don’t book. Export Documents(Form-R) if required. Ensure that all required valid forms, valid permits, TIN, CST numbers are given by the Consignor. Octroi exemption certificate, if applicable Please do not accept any consignment as NCV, value should be declared by consignor in All cases.

18 State wise Form Requirements
Sr. No. State ST. FORMS/VAT FORMS No of Form /Invoice Entery Tax Octori Remark In Bound Out Bound For Crossing 1 Andhra Pradesh Form X or 600 Form 602 Form 650 4 Yes No 2 Arunachal Pradesh DG-01 N/A 3 Assam Form 61 & Form 62 Form 63 Bihar Suwidha E. Tax Only For E-Com 5 Chhattisgarh Tin No Stating from 22 6 Delhi DS2 7 Gujarat Form 403 From 402 From 405 8 Haryana Form VAT D3/ST 38 Inward From VAT D3 9 Himachal Pradesh From VAT 22B E. Tax Only For Plastic Goods 10 Jammu & Kashmir Declaration Form 65 for Value>5000 Way bill Form 58 From 65 Goods Tax Extra

19 Sr. No. State ST. FORMS/VAT FORMS No of Form /Invoice Entery Tax Octori Remark In Bound Out Bound For Crossing 11 Jharkhand Form JVAT 504G ( Green Colour) Form 504 B (Blue Colour) 4 No Secret Code Required 12 Karnataka From VAT 505 , Form VAT 515 (E-Sugam) N/A 13 Kerala Form 8F, Form 15/16 for Non Registered Dealer From 15- Delivery Note Yes 14 Madhya Pradesh Declaration Form 49/50 15 Manipur Form 27 Form 28 16 Meghalya From 35, Form 40 Form 37 17 Mizoram Form 33 18 Nagaland Form VAT 23 Form VAT 24 19 Orissa Form VAT 402/402A 20 Punjab Form VAT 36, VAT 11/12 for Casual Deler Form VAT 36

20 Sr. No. State ST. FORMS/VAT FORMS No of Form /Invoice Entery Tax Octori Remark In Bound Out Bound For Crossing 21 Rajasthan VAT 47 VAT 49 4 Yes No 22 Sikkim From 25, From 26 23 Telangana Form X or 600 Form 602 Form 650 24 Tripura Form 26 25 Uttar Pradesh Form 38/39 N/A 26 Uttaranchal Form 16, Form 17 27 West Bangal Form 50 Form 51 E. Tax Only For E-Com In Balance state Forms are not required.

21 Role of BA in Booking

22 Role of BA in Booking Check packing condition / weight/ value of the Consignment Check & collection of documents required at the time of booking. Fill carbonless DWB (5 copies ) Charge as per card rates (Ready Reckoner) or Agreement in case of contract customer. Take signature of Consignor or its representative

23 Role of BA in Booking Paste sticker (Bar coded) & do the marking on packages. Handover Consignor copy of the DWB to Consignor Pick-up Consignment and documents from Consignor Handover Consignment & document at branch along with Pickup Challan & paid Booking amount BA should not book any banned item. In case booking from unknown customer, must collect photo id proof and address proof from the customer. BA should reach at branch office with all booked consignments on or before one hour from DNTS.

24 Points To Be Noted-Branch
However BA is responsible for entering the complete details in DWB, it will be responsibility of Branch Incharge to check all the details. Booking cut off time is as per DNTS & should be adhered strictly, information should be shared with customer accordingly. For Booking after cutoff time, 1 day extra delivery period should be taken from the customer and time of booking should be mentioned on DWB. BA shall deposit money/cheque collected to TCIXPS reporting officer same day. Branches to prepare the Pickup & Delivery Challan on same day.

25 Loading of Cargo HANDLE KEEP THIS PROTECT FROM WITH CARE SIDE UP
RAIN & WATER

26 Check List for BA BA should have branch network list.
BA should have Pin code list. BA should have measurement Tap. BA should have calculator for CFT calculation. BA should have DWB, Sticker’s stationery. DWB is to be prepared in 5 copies as properly. BA should take & fill in DWB, consigner and consignee Mobile No. and id for delivery information. Challan should be taken in Duplicate.

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