1. A Presentation for CFT, Legal Documentation & BA Booking

2. Check List for Booking
Govt. prohibited articles etc. should not be booked.
Hazmat (Dangerous/Inflammable/explosive/ corrosive) goods should not be book.
Perishable items should be avoided for booking.
Banned Items should not be booked.
Value of consignment should not exceed Rs.15000/- per kg.

3. Dangerous Goods

4. Banned & Restricted items

5. Packing Ensure packing according to weight and contents of package.
Don’t book material without proper packing. Return, replacement, warrantee part & rejected material packing also need to checked and only sound packing material should be accepted on paid Basis and declaration should be collected.
Goods in damaged condition should not be accepted at any cost.

6. Weight Before booking the material, record the correct
weight of all the packages
For small Consignment use weighing Scale & for Heavy/Lot material use Weigh Bridge for measuring weight.
For volumetric material, charge weight = (LxBxH)X10 KGs
1 CFT (Cubic feet) = 10 Kgs .
In case of heavy wt. packages, we should take handling charges as per ready reckoner .

7. Measurement & CFT Calculation

8. How we measure of a chair
Height of a Chair
Length of a Chair
Breadth of a Chair

9. How we Measure of a Drum Length of a Drum Height of a Drum
Breadth of a Drum

10. How we measure of a Box Length of a Box Height of a Box
Breadth of a Box

11. How we measure a Triangle Table
Length of a Triangle Table
Height of a Triangle Table
Breadth of a Triangle Table

12. CFT Formula
CFT Denotes Cubic Feet
For Inches
(Length X Breadth X Height ) ÷ 1728 = 1 CFT = 10 Kg
For CM
(Length X Breadth X Height ) ÷ = 1 CFT = 10 Kg
For Feet
(Length X Breadth X Height ) = 1 CFT = 10 Kg

13. CFT Examples For Inches
(Length X Breadth X Height ) ÷ 1728 = 1 CFT=10 Kg
Example
(12 Inch X 12 Inch X 12 Inch)/1728= 1 CFT = 10 Kg
For CM
(Length X Breadth X Height ) ÷ = 1 CFT = 10 Kg
(30.48CM X 30.48CM X CM)/28317= 1CFT= 10 Kg
For Feet
(Length X Breadth X Height ) = 1 CFT=10 Kg
(1 Ft X 1 Ft X 1 Ft)= 1CFT = 10 Kg

14. Example for Different size of Packets
If we booked one consignment for 15 Box and 5 Box size as Height is 100 CM, Breadth is 50 CM, length is 75 CM, Next 5 Box is size as Height is 110 CM, Breadth is 60 CM, length is 85CM, balance 5 Box size is Height is 90 CM, Breadth is 40 CM, length is 65CM then how we calculate charge weight where 1 CFT= 10 Kg.
(100X50X75)/28317X 10 X5= Kg
(110X60X85)/28317X10X5= Kg
(90X40X65)/28317X10X5= Kg
Total Charge weight = Kg = 2070 Kg ( Round Up 10 Kg)

15. Legal Documentation

16. Various Documents required for Booking
4 copies of Invoice
Road Permit
TIN, CST numbers of receiver.
Value should be mentioned in DWB.
In case of NCV- declaration from sender.

17. Various Documents required for Booking
3 copies of Invoice/Declaration or as per state requirement.
Valid Road Permit(Manual or Online)
Check permit carefully for correct Invoice detail and
It should be duly signed and stamped by consignor, also validity as above.
If Permit expiry date is 15 days balance, then book otherwise don’t book.
Export Documents(Form-R) if required.
Ensure that all required valid forms, valid permits,
TIN, CST numbers are given by the Consignor.
Octroi exemption certificate, if applicable
Please do not accept any consignment as NCV,
value should be declared by consignor in All cases.

18. State wise Form Requirements
Sr. No.
State
ST. FORMS/VAT FORMS
No of Form /Invoice
Entery Tax
Octori
Remark
In Bound
Out Bound
For Crossing 1
Andhra Pradesh
Form X or 600
Form 602
Form 650 4
Yes No 2
Arunachal Pradesh
DG-01
N/A 3
Assam
Form 61 & Form 62
Form 63
Bihar
Suwidha
E. Tax Only For E-Com 5
Chhattisgarh
Tin No Stating from 22 6
Delhi
DS2 7
Gujarat
Form 403
From 402
From 405 8
Haryana
Form VAT D3/ST 38 Inward
From VAT D3 9
Himachal Pradesh
From VAT 22B
E. Tax Only For Plastic Goods 10
Jammu & Kashmir
Declaration Form 65 for Value>5000 Way bill Form 58
From 65
Goods Tax Extra

19. Sr. No.
State
ST. FORMS/VAT FORMS
No of Form /Invoice
Entery Tax
Octori
Remark
In Bound
Out Bound
For Crossing 11
Jharkhand
Form JVAT 504G ( Green Colour)
Form 504 B (Blue Colour) 4 No
Secret Code Required 12
Karnataka
From VAT 505 , Form VAT 515 (E-Sugam)
N/A 13
Kerala
Form 8F, Form 15/16 for Non Registered Dealer
From 15- Delivery Note
Yes 14
Madhya Pradesh
Declaration Form 49/50 15
Manipur
Form 27
Form 28 16
Meghalya
From 35, Form 40
Form 37 17
Mizoram
Form 33 18
Nagaland
Form VAT 23
Form VAT 24 19
Orissa
Form VAT 402/402A 20
Punjab
Form VAT 36, VAT 11/12 for Casual Deler
Form VAT 36

20. Sr. No.
State
ST. FORMS/VAT FORMS
No of Form /Invoice
Entery Tax
Octori
Remark
In Bound
Out Bound
For Crossing 21
Rajasthan
VAT 47
VAT 49 4
Yes No 22
Sikkim
From 25, From 26 23
Telangana
Form X or 600
Form 602
Form 650 24
Tripura
Form 26 25
Uttar Pradesh
Form 38/39
N/A 26
Uttaranchal
Form 16, Form 17 27
West Bangal
Form 50
Form 51
E. Tax Only For E-Com
In Balance state Forms are not required.

21. Role of BA in Booking

22. Role of BA in Booking
Check packing condition / weight/ value of the Consignment
Check & collection of documents required at the time of booking.
Fill carbonless DWB (5 copies )
Charge as per card rates (Ready Reckoner) or Agreement in case of contract customer.
Take signature of Consignor or its representative

23. Role of BA in Booking
Paste sticker (Bar coded) & do the marking on packages.
Handover Consignor copy of the DWB to Consignor
Pick-up Consignment and documents from Consignor
Handover Consignment & document at branch along with Pickup Challan & paid Booking amount
BA should not book any banned item.
In case booking from unknown customer, must collect photo id proof and address proof from the customer.
BA should reach at branch office with all booked consignments on or before one hour from DNTS.

24. Points To Be Noted-Branch
However BA is responsible for entering the complete details in DWB, it will be responsibility of Branch Incharge to check all the details.
Booking cut off time is as per DNTS & should be adhered strictly, information should be shared with customer accordingly.
For Booking after cutoff time, 1 day extra delivery period should be taken from the customer and time of booking should be mentioned on DWB.
BA shall deposit money/cheque collected to TCIXPS reporting officer same day.
Branches to prepare the Pickup & Delivery Challan on same day.

25. Loading of Cargo HANDLE KEEP THIS PROTECT FROM WITH CARE SIDE UP
RAIN & WATER

26. Check List for BA BA should have branch network list.
BA should have Pin code list.
BA should have measurement Tap.
BA should have calculator for CFT calculation.
BA should have DWB, Sticker’s stationery.
DWB is to be prepared in 5 copies as properly.
BA should take & fill in DWB, consigner and consignee Mobile No. and id for delivery information.
Challan should be taken in Duplicate.

29. T h a n k s