1. Education Technology K-12 Voucher Program

2. Age of Computers in California Schools

3. Classrooms Connected to the Internet

4. Teacher Technology Training over 3 Years

5. How Ed Tech K-12 Vouchers are Allocated
Qualifying Schools – All benefits will go to:
Public schools at which 40% or more of the students qualify for free or reduced price meals through the National School Lunch Program
Public high schools serving students that come from eligible elementary or middle schools

6. How Ed Tech K-12 Vouchers are Allocated
Districts must have a current, state-approved technology plan
Districts are required to apply for the vouchers on behalf of their eligible schools
State Special Schools, Direct Funded Charter Schools, and County Offices of Education do not have to meet the state-approved technology plan requirement and will apply on their own behalf

7. How Ed Tech K-12 Vouchers are Allocated
All program benefits will be paid to schools in the form of vouchers that can be redeemed for cash upon proof that eligible schools have purchased qualifying products or services
Vouchers must be redeemed by September 2012

8. How Ed Tech K-12 Vouchers are Allocated
The October 2005 CBEDS data will be used to determine the amount of vouchers for each eligible school
Allocation is based upon the total enrollment at eligible schools
The initial allocation will be approximately $50 per student and will be increased in early 2007

9. How Ed Tech K-12 Vouchers are Allocated
Two Types of Vouchers:
General Purpose Vouchers:
50% of the vouchers will be for a variety of hardware and software products and technology services
Specific Category Software Vouchers: 50% of the vouchers will be for specific categories of computer software

10. How General Purpose Vouchers can be Used
Computer Hardware
Computer Software
IT Support Services
Professional Development Services

11. How General Purpose Vouchers can be Used
Computer Hardware:
Desktop Computers
Laptop Computers
Tablet Computers
Server Computers
Printers
Scanners
Monitors
Keyboards
Pointing devices (e.g., mouse or trackball)

12. How General Purpose Vouchers can be Used
Computer Hardware (cont.):
Equipment for networking and infrastructure (e.g., routers, wireless network access cards, wireless access points)
Hardware for accessing the internet through television sets and internet access for such hardware for students’ homes
Non-custom assistive technology devices

13. How General Purpose Vouchers can be Used
Computer Software:
Any non-custom software sold by any software publisher for use on qualifying eligible computer hardware
Non-custom software for students with special needs
Evaluation tools to assist in monitoring use of the vouchers

14. How General Purpose Vouchers can be Used
IT Support Services:
Services that “primarily” involve the maintenance of hardware procured through this program
Services that “primarily” involve the installation and maintenance of software procured through this program

15. How General Purpose Vouchers can be Used
Professional Development Services:
Leadership development for school administrators in the use of education technology to improve learning at the site or district
General curriculum development and instructional strategies which utilize educational technology to improve instruction

16. How General Purpose Vouchers can be Used
Professional Development Services:
Improvement of technology integration for any software title acquired through this program
Training in use of hardware or software acquired through this program
Certification training for software and networking

17. How Specific Category Software Vouchers can be Used
Operating System
Word Processing
Spreadsheet
Presentation Software
Relational Database (oriented toward single users for desktop computers)
Web Authoring
Productivity Suite
Encyclopedia
Server Software (including client access licenses)

18. How Specific Category Software Vouchers can be Used
Any qualifying software from any publisher for use on any operating system platform
Includes qualifying software that is bundled with the computers purchased with General Purpose Vouchers
NOTE: You will want to use the Specific Category Software Vouchers for software instead of General Purpose Vouchers whenever possible

19. IT and Professional Development Services
Approved provider
Eligible services
General Purpose Vouchers

20. Approved Provider List
Platform neutral
High-quality professional development or IT services
Vendors and districts may apply
Listed on CDE website

21. IT Support Services Primarily Involve:
Maintenance of hardware procured through this program
Installation and maintenance of software procured through this program

22. Professional Development
Solely Directed at:
Leadership development
Curriculum and instructional strategies
Software integration
Training on hardware or software acquired with vouchers
Must incorporate the use of education technology

23. Approval of Products and Services
By the Settlement Claims Administrator
Only schools and districts may inquire
Vendors cannot inquire

24. Vendor Marketing Do not rely on vendor statements
About product approval
About voucher program
Direct questions to the Settlement Claims Administrator

25. Possible Consequences for Vendor Misrepresentations
Legal liability
Removal from Approved Providers List
Disapproval of Products and Services

26. Required Documentation for Product and Service Purchases
Completed Original Voucher Redemption Form
Original proof of purchase
For purchases from vendors, the original itemized receipt or invoice
For services provided through the district, the original spreadsheet, worksheet or internal service order

27. Voucher Redemption Process
Districts must submit an original Voucher Redemption Form for reimbursement of purchases made for eligible schools

28. Voucher Redemption Form
Page 1 of the Voucher Redemption Form contains the balance statement for the district
Page 2 is separated into sections for Product Purchases and IT Support Services and Professional Development (PD) Services Purchases

30. Page 1: Balance Statement

31. Page 2: Product Purchases

32. Page 2: IT and PD Services Purchases

33. Proof of Purchase
Circle items on the original receipt or invoice that are submitted for reimbursement

34. Proof of Purchase
If claiming individual items on an invoice or receipt, circle the dollar amount of the products submitted for reimbursement

35. Proof of Purchase
If claiming all items on the invoice or receipt for reimbursement, circle the total invoice price paid

36. Proof of Purchase
If only a portion of a purchase is being claimed for reimbursement, clearly indicate the amount claimed on the invoice or receipt

37. Proof of Purchase
Clearly indicate amount of rebate/discount and actual price paid on the receipt or invoice

38. Proof of Purchase Prices for products and services must be itemized
When a computer is purchased with operating system or application software pre-installed, the price of the software must be itemized on the proof of purchase if you wish to apply Specific Category Software Vouchers to cover the cost of the software

39. Price Certification
Vendor price certification must be clearly visible on the proof of purchase
Vendor certification may be typed or handwritten

40. Price Certification Examples
Sample certification wording for vendors without academic pricing
Sample certification wording for vendors with academic pricing

41. IT Support Services Documentation must show:
Name of products procured through this settlement being installed or maintained
Flat rate, or hourly rate if applicable
Number of hours spent on the installation or maintenance
Date of installation or maintenance

42. IT Support Services Documentation Example

43. Professional Development Services
Documentation for Professional Development services must show:
Name of PD event
Agenda and summary of content
Flat rate, or hourly rate if applicable
Number of hours spent on the PD
If products procured through this settlement were the focus of the PD, then the names of those products should be listed
Dates of the PD
If products received as part of the PD, products and their cost listed separately

44. Approved Providers
All services must be provided by an Approved Provider of Professional Development or IT Support Services
Note that Approved Provider list does not mean that all services offered by the provider are eligible

45. Voucher Restrictions Vouchers may not be redeemed for:
Costs for substitute teachers
Salaries (unless directly related to goods and/or services purchased with program vouchers- such as IT support and professional development, and the district is an approved provider)
Insurance on goods acquired with program vouchers (warranties are OK)
Indirect costs

46. Voucher Redemption Timeline
Reimbursement checks will be mailed to districts within approximately 30 days from receipt of voucher redemption transaction requirements

47. Voucher Redemption FlowchartNo
District submits voucher redemption requirements to Settlement Claims Administrator (SCA)
SCA reviews redemption transaction for requirements
Deficiencies?
SCA processes
voucher redemption
transaction
SCA distributes check, updated balance statement and redemption form to district
SCA contacts district with request for information
District submits
requested information
Yes
SCA updates balances on the distribution date at

48. Purchases for Reimbursement
The start date for purchases eligible for redemption is July 1, 2006
Vouchers must be redeemed by the districts within six years

49. What determines the date for a purchase?
Vendor products or services:
Date of the invoice received from the vendor
District services:
Date the service was completed

50. Examples of Ineligible Products
Personal Digital Assistants (PDAs)
Laptop carrying cases (unless purchased with the laptop)

51. Examples of Ineligible Products
Custom software
Computer devices and components (other than printers, scanners, monitors, keyboards and pointing devices) are ineligible when they are not included as part of the purchase of a computer

52. Examples of Ineligible Products
Computer devices and components include such items as:
CD-Rom or DVD drives
Speakers
Tape backup or storage units

53. Product Eligibility Questions
For information on what products and services are eligible for reimbursement, go to and click on Frequently Asked Questions (FAQs)
your product inquiry to
Contact the Call Center toll free at

54. Product Eligibility: Caution
Be wary of any vendor claims that their products or services are eligible for redemption. Schools and districts are responsible for verifying that the product or service is eligible for redemption prior to making a purchase

55. Product Eligibility: Caution
Only the Settlement Claims Administrator can confirm eligibility of a specific product or service

56. Products Placement Requirement
Products are for use in eligible schools only
Products may not be transferred to ineligible schools
Eligible schools may replace or retire products when appropriate
Networking equipment that provides a substantial benefit to eligible schools may be placed at a district location

57. Claims Administrator Contact Information
By phone: By
Website:

58. CDE Contact Information
Education Technology Office:
By phone: By
Website:

59. Questions Email your questions regarding this presentation to: