1. Advanced Technical Writing
Lecture 16
Oral Presentation
13 / 4 / 2016
Mohammed Alhanjouri

2. Oral Communication is different from written communication
Listeners have one chance to hear your talk and can't "re-read" when they get confused

3. Important of Oral Presentation
Oral presentation is part of the professionals Career.
Presenting your talent and skills
Present your ideas clearly and persuasively with self-assurance and dynamic energy.

4. Preparing for your presentation
I. Define Your Task
II. Know your audience
III. Collecting Data
IV. Developing (Organizing) the Topic
V. Outlining the presentation
VI. Select Visual Aids
VII. Practice your presentation

5. I. Define Your Task Identify the topic of your presentation
Specify the kinds and amount of information
Identify many key points that you want the audience to understand.
List the important questions that you want to answer in your presentation.

6. II. Know your audience
What are the notable characteristics of this audience? Curious? Cautious? Eager? Expert?
Does this audience respect a formal or informal style?
Does this audience value simplicity or complexity?

7. III. Collecting Data
Gather information more than you need for the presentation to build confidence.
Use all sources of information like brainstorming, written material, interviewing others, and your own background

8. IV. Developing (Organizing) the Topic
Select the best organizational strategy
Problem-solution method of development
Comparison method of development
Cause-and-effect method of development
Specific-to-general method of development
General-to-specific method of development
Increasing-order-of-importance method of development

9. V. Outlining the presentation
Opening (Introduction)
Body
Closing (Conclusion)

10. The Opening Your opening is the most important part of your speech.
It should catch the interest of your audience, stimulate their curiosity, and impress them.

11. Ways to start your opening
A rhetorical question
Example: “do you think can be colonizing the space?”
A dramatic story
Example: Terry Fox’s attempt to run across Canada to raise money for cancer research
A quotation from a famous person
Example: “who cheats us is not one of us” Muhammad messenger of allah

12. Ways to start your opening Continue
A historical events
Example: “Do you remember where you were when Israel attacked Gaza?”
A reference from literature or the holly Quran

13. The Body Begin the body with a statement of your theme.
Then state all the evidence and proof necessary to support your theme statement.
The strength of your proof will sell your ideas.
Use analogies, stories, testimony, logic, statistic, and examples to support your theme.

14. The closing Plan your closing as you planned your opening.
It is as important as the opening, because what you say in the closing is what your audience is most likely to remember.
Review, highlight and emphasize - key points, benefits, recommendations
Draw conclusions - where are we? ... what does all of this mean? ... what's the next step?

15. A Generic Talk Outline
This talk outline is a starting point, not a rigid template.
Most good speakers average two minutes per slide (not counting title and outline slides), and thus use about a dozen slides for a twenty minute presentation

16. A Generic Talk Outline Continue
Title/author/affiliation (1 slide)
Forecast (1 slide) (objective) Give gist of problem attacked and insight found (What is the one idea you want people to leave with? This is the "abstract" of an oral presentation.)
Outline (1 slide) Give talk structure. Some speakers prefer to put this at the bottom of their title slide. (Audiences like predictability.)
Background
Motivation and Problem Statement (1-2 slides) (Why should anyone care? Most researchers overestimate how much the audience knows about the problem they are attacking.)
Related Work (0-1 slides) Cover superficially or omit; refer people to your paper.
Methods (1 slide) Cover quickly in short talks; refer people to your paper

17. A Generic Talk Outline Continue
Results (4-6 slides) Present key results and key insights. This is main body of the talk. Its internal structure varies greatly as a function of the researcher's contribution. (Do not superficially cover all results; cover key result well. Do not just present numbers; interpret them to give insights. Do not put up large tables of numbers.)
Summary (1 slide)
Future Work (0-1 slides) Optionally give problems this research opens up.
Backup Slides (0-3 slides) Optionally have a few slides ready (not counted in your talk total) to answer expected questions. (Likely question areas: ideas glossed over, shortcomings of methods or results, and future work.)

18. VI. Select Visual Aids Identify the purpose of your visual aid
to clarify a key point
to provide an illustrative example
to model
to summarize

19. Select Visual Aids Continue
If you pay attention to these four concept as you put the visuals together, the end products will be more effective:
    1) Make it BIG
    2) Keep it Simple
    3) Make it Clear
    4) Be Consistent

20. Select Visual Aids Continue
Select types of visual aids well matched to the needs of your audience with respect to specific portions of your presentation.
Examples:
Table, bar graph, line graph, flow chart, pie graph, diagram, organizational chart

21. table - good for presenting groups of detailed facts
bar graph - can represent numerical quantities
line graph - shows how one quantity changes as a function of change in another quantity
pie graph - effective for depicting the overall composition
diagram - similar to a drawing but relies upon symbols
flow chart - means of representing sequence of events
organizational chart - usually depicts hierarchical arrangement

22. Table
Suitable
To Avoid

23. Bar graph

24. Line graph

25. Pie graph

26. Diagram

27. Flow Chart

28. Organizational chart
Drive D
Folder A
Folder B
Folder C

29. Select presentation vehicles
Overhead
chalkboard
Hand-out
Slides
Model
Computer screen
Poster

30. Critique your visual aid
Is it large enough to be easily seen or is it too small and detailed?
Is the contrast/color effective or distracting?
Does it clarify a difficult concept or introduce confusion?
Is the visual aid necessary or superfluous?

31. VII. Practice your presentation
Maintain eye contact with the audience.
Eye contact gives
self-confidence
feedback (speed up, slow down, repeat your self)
Keep body movement quiet and natural.
Maintain appropriate voice volume.
Avoid wearing distracting clothing or accessories.
Maintain a constant rate of speech

32. Practice your presentation Continue
Avoid being nervous by:
Practice in front of classmates, colleagues, family or friends.
taking deep breaths
distributing weight equally on both feet
Use Body Language Effectively: relaxed gestures, eye contact; don't play with a pen or pointer.
don't block visual aids

33. Be sensible about transparencies
The optimal number 8-10 per 10 minutes talk
Avoid transparencies with 1 or 2 lines.
Avoid jam-packed transparencies
Text to be concise and self-explanatory

34. Most people find the more they practice, the more at ease they feel when they give their presentation.

35. Questions from the floor
Let questioner finish the question
Be prepare to rephrase the question
Keep the answer short
Deflect hostile questions and Never argue with questioner
Example I am sorry, but it appears we have a difference of opinion. This probably is not the proper forum for a debate but I’ll be happy to discuss the matter with you in private.

37. Formal Report Evaluation Form
Margins 1
Spacing
Font type
Font size
Numbering of pages
Title Page 2
Cover Page
Abstract
Table of Contents
List of Fig, Tab, abbr.
Clearing of Contents
Titles and subtitles
Arrangement of text
Submission on time
References 3 20
Formal Report Evaluation Form

38. Have a nice day
The course materials are finished