1. online and interactive with OiRA
Risk assessment:
online and interactive with OiRA
5 October Zagreb 1

2. Who we are
One of more than 40 EU agencies Governed by European law Founded in 1996 Mostly financed from the general EU budget Independent in the execution of its mission/tasks A tripartite network organisation, closely linked to EU actors and national networks through the national focal points

3. Where we operate Focal points in EU Member States Candidate countries
EFTA countries
Projects in
Western Balkan and Turkey - Instrument for Pre-Accession Assistance (IPA)
16 countries south and east of the EU - European Neighbourhood Policy (ENP)
Map is valid as of 2014

4. Priority areas and activities
Corporate video

5. Why care about small enterprises
Provide the daily bread for most of the global population
Limited resources (money, time and personnel)
Under pressure from complex markets, competition from bigger firms, government red tape and limited credit access and much more
The work environment:
Higher risks of accidents and occupational diseases
Limited capacity to control (management attention and knowledge as well as time and money)
More self-employed and informal sector under stressful conditions
Peter Hasle, PPT – USE 2015 available at:

6. Why OiRA?
Proportion (%) of enterprises reporting that they do not carry out regular risk assessment or other checks, by enterprise size, EU28?
“It is not necessary, because we do not have any major problems”
This is the main reason given for not carrying out a risk assessment – especially in very small enterprises
“The necessary expertise is lacking”
This is the second most important reason for not carrying out a risk assessment – especially in very small enterprises
Many establishments rely on external contractors to carry out their risk assessments
In some countries nearly all establishments outsource risk assessment whereas in others nearly all do them in-house
“A lack of technical support or guidance”
Given as a ‘major difficulty’ in dealing with health and safety by a quarter of all establishments with employees
Source: ESENER-2, EU-OSHA

7. Why OiRA? Enterprises need help in identifying risks (ESENER findings)
There is sufficient evidence at EU/MS level to conclude that micro and small enterprises (MSEs) have some shortcomings/challenges to overcome when it comes to risk assessment (RA):
“It is not necessary, because we do not have any major problems”
“The necessary expertise is lacking”
“A lack of technical support or guidance”
“It is not necessary, because we do not have any major problems”
This is the main reason given for not carrying out a risk assessment – especially in very small enterprises
“The necessary expertise is lacking”
This is the second most important reason for not carrying out a risk assessment – especially in very small enterprises
Many establishments rely on external contractors to carry out their risk assessments
In some countries nearly all establishments outsource risk assessment whereas in others nearly all do them in-house
“A lack of technical support or guidance”
Given as a ‘major difficulty’ in dealing with health and safety by a quarter of all establishments with employees

8. Challenge: reach MSEs and get them to act
The evidence gathered shows that in order to support MSEs in the implementation of initiatives to improve OSH, it is required:
To support RA activities
To target employment sectors
To be appropriate: neither too complicated nor too expensive (guides, tools,…)
To involve trade unions and trade associations
To disseminate (practical solutions like tools) through personal contact
To combine active interventions with practical documentation and tools
The Agency’s OiRA tool and diffusion strategy meet these requirements
Support RA activities:
- The managers of these firms are not necessarily acquainted with the legislation and the obligation it entails (to assess the risks)
Very often they do not have the time not the means, especially human resources, to perform RA
Targeting employment sectors
- The risk inherent to a sector can be clearly identified, the enterprises targeted are easier to reach via the trade federations in particular
And people in the same sector “speak the same language”. So, action can be better targeted, more precise and more sector relevant
Be appropriate: neither too complicated nor too expensive (offer support for free or at a minimal cost)
- Making it practical and relevant. The tool should be suitable and meet enterprises´ expectations. It is important to test the tool among the end-users before launching it.
- Keeping the cost down/offering tools for free. It is by proposing actions that are inexpensive, easily accessible and with very tangible content that OSH procedures (like risk assessment) can be initiated in MSEs.
Involving trade unions and trade associations
- It is often this way that information reaches the SMEs
Their involvement can add credibility to the project in the eyes of the end user
Source: Improving occupational safety and health in SMEs: examples of effective assistance. European Agency for Safety and Health, Luxembourg: Office for Official Publications of the European Communities, 2003

9. Project Goals OiRA aims:
To contribute to the “development of simple tools to facilitate Risk Assessment” (Community Strategy ) like OiRA (EU Strategic Framework on Health and Safety at Work ).
To develop and promote practical tools to help MSEs to put in place the RA process
To help demystify the RA process among MSEs
To build a critical mass of social partners (EU and national), governments, public institutions interested in developing and disseminating RA tools tailored to the specificities and needs of European MSEs

10. EU- Social dialogue partners National level Micro & small companies
OiRA target audience
EU sectoral social partners
Already on board: 6 sectors
EU- Social dialogue
partners
28 EU Member States + Norway, Iceland and Liechtenstein + accession countries
Public/National OSH Institutes
Social Partners
National level
Here we want to underline that:
EU-OSHA develops OiRA in collaboration with support and advice from the OiRA steering committee (all the important decisions related to the project are taken in the OiRA steering committee).
We also inserted this slide to highlight the difference between the tools generator (the software/CMS that is used for developing the different tools) and the tools. The Agency took the Dutch software and adapted and improved it -> the tools generator. The OiRA tools generator has already been translated into Greek, French, Slovak, Czech, Slovenian, German, Spanish, Swedish.
The generator is now at the disposal of the EU-OSHA intermediaries (national public authorities, social partners, accident insurances, etc.). They are encouraged and supported for developing their own tools. Once the tools have been developed (like the hairdressers tool for Cyprus), they are published and small and micro sized enterprises are encouraged to use them for conducting their risk assessment. The Agency is only playing a supportive role in this, by providing promotional material, giving advice and encouraging exchange within the community.
The first OiRA tool developed is Hairdressing - Cyprus.
Further OiRA tools on development:
INRS-France on the Road Transport sector is being tested on the field (available soon)
Belgium: Generic tool
Cyprus: car repair and working in offices.
Greece: butchers
EU social partners private security sector: private security
Micro &
small companies
19.39 million micro and small enterprises in the EU27

11. available in 16 languages
EU-OSHA
Bureau &
Governing
Board
EU-OSHA
OiRA tools generator
EU-OSHA
intermediaries
available in 16 languages
OiRA tools
106 OiRA tools available
Micro &
small companies
Here we want to underline that:
EU-OSHA develops OiRA in collaboration with support and advice from the OiRA steering committee (all the important decisions related to the project are taken in the OiRA steering committee).
We also inserted this slide to highlight the difference between the tools generator (the software/CMS that is used for developing the different tools) and the tools. The Agency took the Dutch software and adapted and improved it -> the tools generator. The OiRA tools generator has already been translated into Greek, French, Slovak, Czech, Slovenian, German, Spanish, Swedish.
The generator is now at the disposal of the EU-OSHA intermediaries (national public authorities, social partners, accident insurances, etc.). They are encouraged and supported for developing their own tools. Once the tools have been developed (like the hairdressers tool for Cyprus), they are published and small and micro sized enterprises are encouraged to use them for conducting their risk assessment. The Agency is only playing a supportive role in this, by providing promotional material, giving advice and encouraging exchange within the community.
The first OiRA tool developed is Hairdressing - Cyprus.
Further OiRA tools on development:
INRS-France on the Road Transport sector is being tested on the field (available soon)
Belgium: Generic tool
Cyprus: car repair and working in offices.
Greece: butchers
EU social partners private security sector: private security

12. Project Values The OiRA philosophy :
Provision of free and open source software
More than a software, a diffusion model where social partners play a key role
OiRA tools available to the end-users free of charge
Development of an OiRA community:
Sharing tools (possibility to clone and translate/adapt tools from other countries/sectors)
Sharing of experiences/good practice

13. OiRA Main Statistics
106 OiRA tools have been published and 25 are under development ( ).
The OiRA community is made of 15 OiRA national partners plus the EU sectoral social partners who developed an EU tool for their sector (6).
The number of accounts that have been created since August 2011 is: ( ).
The number of accumulated risk assessments carried out with OiRA (accumulated assessment since August 2011) is: ( ).

14. OiRA Partners in Member States
Member State – Institution
BE – Federal Public Service Employment, Labour and Social Dialogue
BG – General Labour Inspectorate Executive Agency
CZ – Ministry of Labour and Social Affairs
CY – Ministry of Labour and Social Insurance, Department of Labour Inspection
EL – Ministry of Labour & Social Security, General Directorate of Working Conditions and Health and ELINYAE (Hellenic Institute for Occupational Health and Safety)
ES – Generalitat of Catalonia – Department for Occupational Safety and Health
FI – FIOH (Finnish Institute of Occupational Health)
FR - INRS (National Research and Safety Institute for Occupational and Accidents Prevention)
IS – Administration of Occupational Safety and Health (AOSH)
IT – Ministry of Employment and Social Affairs

15. OiRA Partners in Member States
Member State – Institution
MT – Occupational Health and Safety Authority
PT – ACT (Authority for Working Conditions)
LV – State Labour Inspectorate
LT – State Labour Inspectorate under the Ministry of Social Security and Labour of the Republic of Lithuania
SI – Ministry of Labour, Family and Social Affairs of the Rep. of Slovenia

16. OiRA tools published since 01.01.2016
Retail trade of non-food products (France)
Cleaning (Latvia)
Cafes & Restaurants (Latvia)
Bakery (Slovenia)
Commercial Shops (Slovenia)
Butchers (Slovenia)
Car repair (Slovenia)
Painters, paperhangers, plasterers and stucco masons / construction (Slovenia)
Hotels/guest houses (Latvia)
Horeca (Belgium in French and Dutch)
Private security (Spain – Spanish)
Hairdressing – (Spain – Catalan)
Live Performance Production (EU – Spanish)
Live Performance Venues (EU – Spanish)

17. OiRA Partners – Social Partners
Sectors
Leather & Tanning - EU social partners (industriALL and COTANCE)
Tool published
Private Security - EU social partners
Live Performance - EU social partners
2 Tools published
Cleaning – EU social partners
Hairdressing - EU social partners
Driving schools – Spanish social partners
European Sport Sector – EU
3 tools published

18. OiRA tools - published OiRA tools published Agriculture LV
Air Transport BG
Bakery SI
Butchers
CY, EL, SI
Car repair
LT, SI
Car and heavy loads vehicles repair FR
Catering
EL, FR, CY, IS
Cleaning
EU (English), SI, LT
Commercial shops
EL, LV, SI
Construction
BE, BG, SI
Crop and animal production
Driving Schools ES
Educational establishments
LV, BG, CY
Forestry
Generic
NL, PT
OiRA tools - published

19. OiRA tools - published OiRA tools published Hairdressing
CY, CZ, PT, BE (French & Dutch), EL, EU (English), SI
Hotels & Restaurants (HORECA)
BG, LV, BE
Human health activities BG
Laundry sector EL
Leather & Tanning
EU (English), ES (Catalan & Spanish)
Leather & Tanning and manufacture of footwear
Live Performance - Productions
EU (English)
Live Performance - Venues
Manufacture of basic metals
Manufacture of chemical products
Manufacture of clothing
Manufacture of drinks
Manufacture of food products
Manufacture of furniture
Manufacture of machinery
Manufacture of pharmaceuticals and related products
Manufacture of plastic products
OiRA tools - published

20. OiRA tools - published OiRA tools published
Manufacture of rubber products BG
Manufacture of wood and of wood related products
Mining of coal and metal ores and quarrying of non-metallic raw materials
Painters, paperhangers, plasterers and stucco masons / construction SI
Passenger land transport
Private Security
EL, EU (English), ES
Production and distribution of electricity and steam
Public Administration
Rail transport
Residential Care Activities
Retail trade of non-food products FR
Road transport
BG, FR, FI, PT, SI
Sale and repair of motor vehicles and motorcycles
Sport sector – active leisure – EU
Sport sector – not for profit
Sport sector – professional sports
OiRA tools - published

21. OiRA tools - published OiRA tools published Telecommunications BG
Warehousing and support activities for transportation
Water collection and treatment; material recovery
Water collection, treatment and supply
Water transport
Wastewater – collection, distribution and treatment
Wholesale and retail trade of non-food products
LT,
Woodworking
LT, BE (French & Dutch), SI, LT
Working in offices
El, CY, LV, LT, MT, SI, IS
OiRA tools - published

22. OiRA tools – under development
Cleaning
BE, LT
Hairdressing
ES, LV
Maritime Transport EU
Bakeries
EL, BE (French & Dutch)
Car repair
SI, LV, PT, EL
Catering PT
(Small) Commercial shops CY
Educational establishments
ES, EL
Electrical installations SI
Elevetors (installation & Maintenance) EL
Horeca
SI (cooks)
Live Performance Production
BE (French & Dutch)
Live Performance Venues
OiRA tools – under development

23. OiRA tools – under development
Metalworkers SI
Painters, paperhangers, plasterers and stucco masons / construction
Pharmacies EL
Parquet workers / construction
Retail trade of non-food products FR
Road Transport ES
Roofers / construction
Sewing services LT
(Small) Tourists lodgins CY
Tyre repair
Woodworking
BE, EL
Working in Offices
IT, PT
OiRA tools – under development

24. Information, documentation and supporting materials:
OiRA website (

25. Thank you
For further information visit: Or contact: Lorenzo Munar by at