1. Effective Project Closeout Completion Workshop
The Importance of Timely Project Closeouts

2. The Importance of Timely Project Closeouts
When is a federal project complete?
Physical completion of the work
Administrative Requirements
Financial Completion

3. The Importance of Timely Project Closeouts
FAA Requirements
Projects must be closed out with in 3 years of the date the grant was issued and accepted
Must be submitted within 90 days of the completion of the work
Withholding of the final $10,000 or $50,000 of the grant until the closeout report is submitted

4. The Importance of Timely Project Closeouts
What is the BENEFIT TO THE SPONSOR?
Unused Entitlement dollars can be released and used on another project
Expedite amendments
Avoid having to cover un-reimbursed costs for a long period of time

5. The Importance of Timely Project Closeouts
Who prepares the Project Closeout Report?
Sponsor
Sponsor’s engineering consultant
Include this a separate work task in the consultant agreement

6. The Importance of Timely Project Closeouts
MnDOT Aeronautics Role
Review Draft
Make sure costs match our records
Look for an explanation for extra costs or reasons final costs are less than requested
Look for explanation of differences in the final costs as they relate individual project work elements
Submit the final copy to the FAA