1. SCT Project Management Issues
Rob Cameron
KIPAC, SLAC

2. SCT Project Office Organization
As shown in the submitted MRI proposal to NSF
Should add a Quality Assurance function later, during manufacture and testing

3. Management for CTA-US R&D
It is not cost effective to implement a full project office during the SCT R&D, because of lower funding levels during the phase; so start with limited functions
We should ramp up Project Management activities to be ready to support Prototype SC telescope construction
Systems Engineering work can proceed in parallel to design work in the Design Phase
Project Office can take on resource use and budget reporting task for smaller groups within collaboration

4. SCT and CTA Project Management
SCT Project must maintain its own schedule
Not consistent with CTA schedule and might it change
But should track possible coordination of activities for resource sharing and cost savings
SCT Project will have its own progress tracking and status reporting functions for the US funding agencies
Try to avoid doubled reporting duties as much as possible
SCT must have its own Systems Engineering support
But coordinate closely with CTA Systems Engineering
Look to having a common Document Control function as much as possible with CTA Project
Look to having common QA and Change Control functions as much as possible with CTA Project

5. Near-term Project Office Tasks
Several management tasks have early priority for the SCT R&D
Development of WBS for CTA-US work
Get agreement by all US partner institutions for specific work areas, and also re-collect resource data from each institution
The degree of WBS management will be appropriate to size of groups within CTA-US
Outputs generated while producing the WBS:
Schedule: do more detailed task scheduling, plus identification of milestones. Also refine CTA-US schedule in comparison to overall CTA schedule.
Deliverables: hardware items, documents, reports etc.
Resources: Produce a Resource Allocation Matrix across WBS and groups
Costs: Refine CTA-US R&D and Project cost estimates
Implement a simplified resource and cost tracking process
Avoid full Earned Value Management system in R&D phase because of reduced funding levels
Implement status/progress reporting for the funding agencies

6. Project Management Infrastructure Needs
Resource and cost tracking and reporting system
Will be needed in Design Phase
Will work with agencies to establish needed level of detail
A Document Database and Document Control System
Look to CTA Project for common use if possible
Initially need to draft a Document Tree for the SCT Project
Define required documents such as Specifications, Interface Control Documents etc for systems and sub-systems. Look at commonality and consistency of defined documents with CTA Project.
Later: Change Control process
To be in place at the time of the final design of the prototype

7. Backup Slides

8. Backup Slides

9. Project Office Roles and Responsibilities
Project Scientist/Deputy Project Scientist
Project Manager
Systems Engineer
IT Manager
Administrative Support